1. Documents Needed for Employment 1

2. Today we will…. Discuss employment forms required View sample forms required Discuss the employee and employers responsibilities Discuss what is and what is not valid forms of I. D. 2

3. Lets see what you know 1. Employers will provide me with all of the necessary forms I need. 2. A high school ID is a valid form of employment eligibility identification. 3. A U.S. Passport is the best form of Id I can provide to prove I am eligible to work. 4. At age 16 I can work in a factory. 5. I need to go to the County Clerks office to get my working papers. 6. My parents need to give permission for me to get my working papers. 3

4. Employment Certificates AT-18 (Blue Paper) 14 & 15 yr old students for general employment Not Factory or dangerous work. AT-19 (Green Paper) 16 & 17 yr old students for general work purposes Valid for work in a factory or any other trade, business, or service, but not valid for hazardous employment 4

5. How Do I get My Certificate? Where do I go? Local school district administration What do I need to bring? Written permission from a parent to work. Proof of age, either a birth certificate or some other document at least two years old that satisfies the officer issuing the certificate; A certificate of physical fitness to assure that the young person is in sound health and that the work will not impair his/her physical condition (provided by a doctor) 5

6. Form I-9 Employment Eligibility Verification 6 This form establishes legal residence and employment eligibility

7. I 9 Continued 7 What do I need? Either: one form of ID that establishes residence and eligibility Example: U.S. Current Passport Or: Two current forms of ID that establish eligibility and residence. http://www.usaid.gov/forms/Form-I-9-06-16-08.pdf

8. W4 8 http://www.irs.gov/pub/irs-pdf/fw4.pdf This form is needed so that the employer knows the correct amount of federal income taxes to withhold

9. What have you learned? 9 1. Employers will provide me with all of the necessary forms I need. (FALSE) 2. A high school ID is a valid form of employment eligibility identification. (TRUE) 3. A U.S. Passport is the best form of Id I can provide to prove I am eligible to work. (TRUE) 4. At age 16 I can work in a factory. (TRUE…BUT) 5. I need to go to the County Clerks office to get my working papers. (FALSE) 6. My parents need to give permission for me to get my working papers. (TRUE)

10. Let the fun Begin! 10 Follow the two links on your Edline page in the employment forms folder. Complete the I9 and W4 forms online and print them. Have a peer review your forms and supporting documentation. Make any corrections necessary and place them in your document portfolio. Save your online version in PDF format and upload to your Google Docs CEIP folder.

11. Work Cited http://www.labor.state.ny.us/workerprotection/laborstandar ds/workprot/certperm.shtm#typecertshttp://www.labor.state.ny.us/workerprotection/laborstandar ds/workprot/certperm.shtm#typecerts, New York State Department of Labor, Employment Laws/Labor Standards. Oct. 31,2010 http://www.usaid.gov/forms/Form-I-9-06-16-08.pdfhttp://www.usaid.gov/forms/Form-I-9-06-16-08.pdf, Department of Homeland Security, Forms, Oct. 31,2010 http://www.irs.gov/pub/irs-pdf/fw4.pdfhttp://www.irs.gov/pub/irs-pdf/fw4.pdf, Internal Revenue Service, W4 tables and information, Oct. 31,2010 11

12. Image Sources “Student Employees”, http://www.vaniercollege.qc.ca.edu/ slide 4 Oct. 31,2010 “Student Information Desk”, University of Central Florida, http://www.ucfsu.com/images/Header_student- employees.jpg, Slide 5, October 31, 2010 http://www.ucfsu.com/images/Header_student- employees.jpg 12