1. Emails for Professionals David Cohen Wood 120 2009 1Emails for Professionals David Cohen 2009

2. Why is this important?  Email is often first contact with: teachers, future employees, sources of information, etc.  Emails are not: text messages, contacts with friends, Facebook, etc.  Must switch from social to professional emails  Will cover addresses (names) spelling, grammar & short hand organization & content tone, type, tense and timing RESPECT 2Emails for Professionals David Cohen 2009

3. What makes it professional?  Name the first thing seen is your email name – is it professional? bbqicecream@hotmail.com, grateluver@.., etc. bbqicecream@hotmail.comgrateluver@.., etc. set up separate professional email with firstname.lastname@email.xx and keep personal email separate firstname.lastname@email.xx  Spelling and grammar check ALL spelling and grammar do not count on spelling checker (e.g. there, their, they’re) PROOF READ ALL PROFESSIONAL EMAILS Emails for Professionals David Cohen 20093

4. What makes it professional?  Short hand and smiley faces these are NOT text messages, use proper words,  Grammar why would someone hire anybody who cannot write? NOW is the time to make sure you write properly  Content - what is the one point of the email main point should be in subject line keep email brief and to the point (the main point) better to send 2 emails than 1 long one with too much content Emails for Professionals David Cohen 20094

5. What makes it professional?  Organization many people get 100’s of emails a day get right to the point, keep it short (visit later) use attachments for data, reports or lengthy explanations  Tone - mind your manners be friendly but firm, respectful but not fawning never forget the power of please & thank you only be as familiar as the professional relationship dictates (egos are easily bruised) Emails for Professionals David Cohen 20095

6. What makes it professional?  Type, tense and timing use a professional font, size, background (avoid drama) have your time tenses consistent send when you know the audience may read it (avoid being in long list) take your time sending (care & consideration) but be prompt in sending  Always be respectful if upset, write the email but do not send for 24 hours after thought and editing Emails for Professionals David Cohen 20096

7. Professional emails  Many professionals receive hundreds of emails daily sender & subject determine whether they open the email  They select what to read quickly & rarely read the entire contents of an email preview screen only  Many use emails organization as prioritized to-do list Emails for Professionals David Cohen 20097