1. RAF TRIATHLON AGM 2009

2. Chairman Pete’s Introduction

3. Actions From Last Meeting -Submit 2008 RAF Triathlon sanctioned races to RAF Sports Board for ratification.

4. Committee Ratification Chairman-Wg Cdr Pete Daulby Deputy Chairman-Sqn Ldr Debs Pratley Treasurer-Sqn Ldr Dave Smith Deputy Treasurer-Sqn Ldr Nick Maxey Race Director-Sqn Ldr Nick Davies Deputy Race Director-SAC Mike Masters Development-Sqn Ldr Jamie Simmonds Tour Rep-Flt Lt Sam Wright Mens Team Manager-Flt Lt Mark Saggers Ladies Team Manager-Sgt Andrea Shaw Kit Manager-Cpl Daz Sharpe Webmaster-Mrs Kelda Spratt Membership Sec-Sgt Reg Swallow Publicity-Sgt ‘Frank’ Whittle Training Co-ord-WO Bev Childs Secretary-Sqn Ldr Debs Pratley

5. Treasurer's Report RAF Tri Accounts 08 RAF Tri Financial Plan 09

6. Financial Plan 09 - Income Membership£2,000 Interest£200 Op Costs ( Sports Board )£7,000 Sports Lottery ( Tours )£7,300 Sports Lottery ( Kit )£6,000 Development Fund£1,500 Sponsorship ( TG W )£3,000 Saucony£ General Fund£6,076 Sprint Series£2,500 Total Income£35,576

7. Financial Plan 09 - Expenditure Admin£700 Race Fees ( Refund and Team )£4,200 Training£3,000 IS Std Distance (2011)£600 Sprint Series£3,500 Equipment/Kit Purchase£6,000 Saucony£ Tours£7,300 Unallocated Funds£10,276 TOTAL£35,576

8. Membership Overall Membership 2008274 Overall Membership 2009282 Lottery Members 2008206 Lottery Members 2009213 Standing Orders 90 Lady Membership 200837 Lady Membership 200940 Sleeping Membership 2009118 Active Membership 2009164

9. Kit Manager’s Report Saucony Sponsorship Deal renewed for 09 Cycling Jackets – next order end of Feb RAF SPUIK Race kit – next order by 13 Feb

10. RAF Team Managers’ Report Ladies’ Team Manager – Vicky Webb

11. RAF Team Managers’ Report -Inter Service Events 2008 Season: -IS Duathlon: Kim Hurst 2 nd -Team: Vicky Webb, Jackie Wren, Bev Childs and Debs Pratley -IS Tri: Bev Childs, Debs Pratley, Penny Grayson, Vicky Webb, Amanda Gopaul -IS Tri Long Course: Sam Stewart 2 nd Female

12. RAF Team Managers’ Report - -RAF Standard Distance Champs: Vicky Webb, Kelda Spratt, Bev Childs, Amanda Gopaul, Sue Pugh and Debs Pratley -RAF Sprint Series: -Brize Norton: Vicky Webb, Bev Childs, Jackie Wren -Odiham: Vicky Webb, Jackie Wren, Sue Pugh -Cranwell: Bev Childs, Kelda Spratt, Jackie Wren

13. RAF Team Managers’ Report -Age Group Representation 2008: -Bev Childs: World Tri Champs Vancouver World Duathlon Champs Rimini -Kelda Spratt: World Tri Champs Vancouver World Long Course Champs Almere

14. RAF Team Managers’ Report Goals for 2009: -Increase the number of ladies racing -Increase the number of ladies racing at Standard Distance -Improve overall team ethos with bi-annual training days for female team members

15. RAF Team Managers’ Report Mark Saggers

16. 2008 Race Season – Service Races IS Duathlon – Hullavington 1 st Army 2 nd RAF 7 th Greg MacDonald. 10 th Dale Grassby. TGW Sprint Series RAF Brize Norton: Novice - Adrian Shaw. Overall – Mark Sags. RAF Odiham: Novice – Si Siddons. Overall – Mark Sags. RAFC Cranwell RAF Sprint Champs: Overall – 1 st Andy Fisher. 2 nd Mark Sags. 3 rd Daz Sharpe Novice – 1 st Joseph Dale Benson. Vet – Mark sags

17. 2008 Race Season – RAF Sprint Champs A Close Race!

18. 2008 Race Season – Service Races IS Standard Distance – Tallington 1 st Army 2 nd RAF Sen Men

19. 2008 Race Season – Service Races Vets IS Standard Distance Cont

20. 2008 Race Season – Service Races IS Standard Distance Cont Guest

21. 2008 Race Season – Service Races IS Long Course – Vitruvian 1 st Army 2 nd RAF

22. 2008 Race Season – RAF Champs Dambuster

23. 2008 Race Season – National Races National Duathlon Champs – Andy Fisher 2nd National Triathlon Champs – Dale Grassby National Team Relays – Team Rachel 5 th out of 96 teams: Jase, Ben, Kelda, Bev.

24. 2008 Race Season – GB Team ITU World Standard Distance Champs – Dale, Fish. ITU World Long Distance Champs – Daz 10th, Sags 14th, Westy, Jase 7th, Mike Masters.

25. 2009 Race Season – Achieve! 29 April 09 – IS Duathlon Hullavington 3 May 09 – Shires & Spires Sportif (I need some company!) 20 May 09 – Brize Norton Sprint 10 Jun 09 – Odiham Sprint 20 Jun 09 – RAF Champs Dambuster 28 Jun 09 – FGS Sprint Tri Dorney Lake 8 Jul 09 – RAF Sprint Champs Cranwell 29 Jul 09 – IS Standard Distance Sherborne 5 Sep 09 – IS Long Distance Champs Vitruvian End Sep – FGS Extreme Tri Challenge Hawley Lakes

26. Race Director Nick Davies

27. RAF Tri Sprint Series 2008 3 Events –Brize (77) –Odiham (81) –Cranwell (75) Finance –Income £2400 –Outlay £2200 Organised by OICs as additional duty

28. Inter Services Std Distance Tri Tallington Lakes on 16 Jul 08 –3 services + guests fm emergency services –102 competitors –Army, Navy, RAF Unforseen events –Roadworks on the cycle –Air ambulance –Stroppy coppers Costs met with entry fees and TW sponsorship Thanks to Mike Masters fm Conningsby.

29. 2009 Events Sprint Tri Series –20 May Brize Norton –10 Jun Odiham –8 Jul Cranwell (+Champs) Entrycentral.com –£10 or £11 –123 MF Novice –1 MF Senior & Vet –Team comp @ Cranwell

30. Events 2009 Sanctioned Races Refunds, travel expenses & duty status –Dambuster (RAF Std Dist Champs) – 20 Jun 09 –Bala – 13 Sep 09/ 14 Jun 09 –Shropshire – 7 Jun 09 –Bedford - 19 Jul 09/ Wakefield – 12 Jul 09 –Vitruvian – 5 Sep 09/ Aberfeldy – 16 Aug 09

31. Goals 2009 Encourage increased novice participation through the RAF Tri Sprint series –Provide administrative sp to OICs beforehand –Co-ord publicity –Sp organisers on day Organise RAF std distance champs (Dambuster) Organise IS Long cse tri (Vitruvian) –and we win!

32. 2009 Authorised Races RAF Tri race schedule for 2009 BTF National Age Group Championship 2009 Mazda National Duathlon Ranking Series 2009 Mazda National Triathlon Ranking Series 2009 BTF Age Group Qualifying Races 2009 Regional Championships/ ranking events RAF Fixtures

33. Communications Frank Whittle

34. Communications Publicity 2008 Objectives: To be published in the RAF News at least 4 times in 2008. To be published in RAF Active twice in 2008. To increase awareness of RAF Triathlon, the Sprint Series and training weekends. Publicity 2009 Objectives: To be published in the RAF News at least 6 times in 2009. To be published in RAF Active twice in 2009. To increase awareness of RAF Triathlon, the Sprint Series and training weekends (new initiative with AFCO/Tri24/7.com planned for 2009).

35. Communications RAF Tri website moved to the MOD system Massive amount of work involved – thanks Ben Livesey Less flexible than our own site – but it’s getting there Old site retained for email forwarding system AIRSPACE – allows us a members only section A good service relies on regular updating – membership input vital THE FORUM – upgraded to the full service, moderated, ‘pruned’ as required

36. Tour Update

37. La Santa 12 -19 Mar 09 -Flights, transfers, food, sports passes and rooms in La Santa paid for. -Trg Programme Sorted, pool lanes and conference room booked. -Authority with Sports Board and DIPCLEAR Sorted -Final Version of Admin Order with Sec -Only one bike hire was available (Jamie Simmonds), everyone else will have to bring their own bikes -Final actions required for Tour manager -Chase up those who haven’t paid their balance yet! ?@:*&^^%$!!! -Sort out last minute name changes and confirm names onto flights. -Buy Group Towergate Wilsons Insurance (when names are finalised) -Book Bikes onto ac (when names are finalised) -Sort out partial refunds for everyone (when names are finalised)

38. Cyprus 1-8 May 09 - Draft Admin Order with Sec -Personnel to make their own way to RAF Akrotiri and report to Roy Brunning by 1900 on 30 Apr. -Roy Brunning to direct trg programme. -Depart after Akrotiri 1200 on 8 May -Accommodation in Messes, Food PAYD -Sports Board Authority Granted. Funding = £150/person (max 12. Greater numbers will dilute cash available) -Remaining Actions for Tour Manager -Finalise Accommodation with Roy Brunning. -Finalise DIPLCLEAR WITH BFC JSU -Finalise and Release AO. -Currently have 13 names, on draft AO.

39. Trophy Presentation Chairman’s Choice for contribution to RAF Triathlon