1. Protect and Manage Your Content Enterprise Content Management

2. Agenda Setting the Scene The opportunity How Can Microsoft Help? MS Solution BPIO model Enterprise Content Management in Action Partner Summary & Call to Action

3. ECM moving into the mainstream The Australian Market is expected to be the largest ECM market in Asia Pacific from 2006 to 2012 $30.6 Mil in 2005 to $51.7M 7.8% CAGR In 2005 Revenue is mostly Enterprise business– but growth over the next 5 yrs fueled by Medium and Small Buisnesses

4. Key drivers for implementing… RankDriver 1-2 yrs 3-4 yrs 5-7 yrs 1 Compliance & Regulatory measures among EnterprisesHigh 2 Increasing Needs to Manage Enterprise Records & Documents in the Gov’t &Legal verticals High Med. 3 High Volume & Increasing Size of Information Spurring the demand for ECM solutions HighMed.Low 4 High Market Competition Offering Cost Effective ECM Solutions Med. 5 Growing Needs to Manage, Record & Archive Critical Enterprise Content due to M&A activities Med.Low 6 Change in Business DynamicsMed.Low

5. Business Challenges drive ECM Content chaos lowers productivity & content security Regulatory & legal climate has potential for severe fines and lawsuits Publishing to multiple web sites is costly and takes too long Manual, paper based processes lower efficiencies and raise errors

6. ECM Is The Solution …but challenges remain Implementations tend to be constrained to specialised departments User adoption is low due to new work practices IT deployment/maintenance costs are high Return on Investments take a long time

7. Microsoft’s ECM Vision Pervasive ECM throughout the organisation Enable a wide range of uses cases, out of the box Deeply integrated components Interoperable and Extensible

8. ECM in the 2007 Office system Single solution to manage entire content lifecycle Document Management Web Content Management Search Workflow Storage Security Records Management Form Based Process Automation

9. Manage Diverse Content Scalable document management Find and reuse information Central repository for classifying and retrieving information Improved search increases results relevancy PowerPoint Slide libraries enable slide reuse Protect sensitive information Integrated rights management for various types of content Excel services for protecting spreadsheets Document Inspector removes hidden comments and revisions Streamline document collaboration Structured authoring with built-in document workflow templates Initiate and track workflow within Office 2007 programs Document information panel helps users enter metadata

10. Satisfy Compliance Requirements Secure records management Retain business records Expiration policies that define record schedules Auditing policies track usage E-mail retention thru Office Outlook 2007/Exchange 2007 Safeguard records from modification Secure repository locks documents in final state Metadata changes to records are disabled Access and usage control Easily manage litigation discovery Hold lists for different discovery requests Integrated search helps find records relevant to discovery Retention schedule disabled for held records

11. Efficiently Manage Multiple Web Sites Single infrastructure for intranet and internet publishing Empower users to publish content in a timely manner Web content editor designed for business users Out-of-the-box approval processing Immediate deployment of critical content Run rich sites with consistent branding Master pages enforce site branding Ready to use, configurable navigation controls CSS capabilities for pixel level control over look and feel Simplify content deployment and management Multi-tier architecture for intranet, extranet, and internet sites Multi-lingual site variations Site Manager tool to administer web sites

12. Streamline Business Processes Broad reach forms as process front end Automate manual processes Run processes on Windows workflow foundation core Design custom workflows with SharePoint Designer and Visual Studio Centrally monitor in-progress & completed workflows Rapidly design and centrally manage forms Office InfoPath 2007 as the intuitive design tool Minimize solution downtime with side-by-side upgrade One view to track status of all admin deployed forms Extend information gathering across boundaries Design forms once, run on rich client, browser, mobile devices Access LOB system data thru the business data catalog Data entry validation rules

13. Conceptual Architecture Records Management Web Content Management Forms Solutions Unified Storage Architecture Unified Services ECM Components User Interface Microsoft Office Web browsers Third- party apps WorkflowMetadataPolicies SearchSecurity/IRMXPSCollaboration Library Services Document Management

14. Why ECM From Microsoft? Ease of use and tight integration with MS Office ensures wide adoption Deeply integrated components reduce IT deployment and management costs Ready to use out of box functionality reduces time to value Content is protected on server and client

15. Choosing Where To Start? Basic e-mail, file shares, Mostly phone based communication Ad-hoc teaming around functions and projects, based on IT standards Standard platform for secure e-mail and IM Fully managed collaboration platform and pervasive access Increasing unification of communication channels Seamless collaboration across the firewall and federation of communication information and policy Data silos, custom and IT dependent reporting, Limited automation Disconnected scorecards and IT dependant reporting & analysis on subject-oriented data Automation of data loading Infrastructure for enterprise-wide centralized scorecards and self-service reporting Centralized data mgmt Real time closed loop and proactive analysis Content on paper, file- shares and personal drives. Disparate search tools Disconnected repositories and sites, with basic search capabilities Integrated repositories to manage and publish documents & records, with advanced search Federated documents and records mgmt within and outside enterprise. Integrated search across desktop, enterprise content and LOB

16. PARTNER CASE STUDY

17. Call To Action Register your interest on your session EVAL form for: A Microsoft Solutions Specialist to deliver a deep dive demonstration and business update to you and your key IT decision makers A Microsoft Infrastructure Optimisation Workshop (including workshops providing guidance and best practice on identifying, building and deploying Microsoft Solutions) delivered by a Microsoft Partner A visit for your IT Decision Makers to our immersive demonstration facility the Microsoft Business Productivity Centre. Coming soon: Attend an in-depth Industry Briefing in ECM by Microsoft in your capital city in February & March.

18. Copyright ©2006 Microsoft Corporation. All rights reserved. Microsoft, InfoPath, the Office logo, Outlook, SharePoint, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are property of their respective owners. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.