1. Project Name Steering Committee Meeting Project Manager: Project Manager Name Program Manager: Program Manager Name Project Sponsor: Project Sponsor Name General Guidelines: Keep words to a minimum - more detail can be added verbally Highlight changes from the last presentation where appropriate. Stick to recommended format where possible. Delete red instruction boxes when complete. More detailed instructions are in the Speaker Notes. Click on View / Notes Page to view. You can print the ‘Notes View’ by selecting File/Print, then select ‘Notes Page’ in the ‘Print What’ drop down. General Guidelines: Keep words to a minimum - more detail can be added verbally Highlight changes from the last presentation where appropriate. Stick to recommended format where possible. Delete red instruction boxes when complete. More detailed instructions are in the Speaker Notes. Click on View / Notes Page to view. You can print the ‘Notes View’ by selecting File/Print, then select ‘Notes Page’ in the ‘Print What’ drop down. (To view template instructions – Save this template to project files, reopen and then select View, Notes Page. Delete this note prior to publishing)

2. Executive Summary Description Schedule Cost Risks Est. at Completion is the Actual Cost to date plus the estimated remaining cost for the work scheduled. Cost Variance is the ‘Project Budget’ minus the ‘Estimate at completion’ High level business objective List the major risks to the project. High level accomplishments so far To change status colors, highlight box and select Format/Borders. For ‘Current Phase’ update, please use standard PM phases (Opp Assessment, Initiating, Planning, Executing & Controlling, Closing) or Lifecycle Phases (e.g Software Development Lifecycle)

3. Business Need

4. Project Background

5. Proposed Solution

6. Business Benefits Benefit 1. Benefit 2. (Example)

7. Project Costs (Example)

8. Project ROI

9. Project Organization Steering Committee Sponsor Program ManagerProject Manager Business Team IT Mgmt CIS Warehouse Infrastructure FinancialPurchasing TSSCSS Data Mgmt Documentation Other Database Apps Please keep same general format. Adjust boxes as necessary. Delete unneeded boxes.

10. Project Schedule & Approach Double click the Visio Gantt chart to make changes. Please try to keep standard phases. List special milestones or variations as appropriate per project. Example - Other phases may be used depending on project

11. Communications Management Plan Monthly Aug.Sept.Oct.Nov.Dec.Jan. ‘02 Feb. April May March June SVP Update: 1:1 Exec. Staff Mtgs Monthly Every 6 weeks Extended Staff Mtgs Progress Updates All-Hands Qtrly Learning Formal training for roll-outs Mentoring as needed All As Needed Sr. Mgmt Staff Mtgs Information Sharing Qtrly Open House Sessions Qtrly “Hot Sheets” Bi-Mthly E-mails As Needed Website Update As Needed Posters As Needed (Example)

12. Key Risks and Issues Risk (Example)  Too much change to department at one time  Confusion due to multiple initiatives  Competition for resources with other projects  Change readiness assessment and structured communication plan Mitigation  Structured communication plan across program  Centralized management, dedicated resources, realistic timeframes

13. Other (Example) Cost to Utilize Consultant for Project Management 4 consultants, 6 months => $XXX,000 Benefit Project will be done in 6 months instead of 12 months

14. Steering Committee Members Name (Example)

15. Expectations of Steering Committee Participate in all Steering Committee meetings Take ownership of issues and resolve by assigned date Commit resources in department as needed Commit 2 - 4 hour per month Assign one owner department to handle all changes (Example)

16. Key Decisions to Be Made (Example)

17. Next Steps Revise budget based on decisions Finalize make vs. buy decision Create detailed change enablement plan (Example)