1. Purchase Orders Student Activities Office

2. What is a purchase order? It is proof of MIT’s commitment to pay an outside vendor A PO does not: –Authorize checks. Separate vouchers are required for checks. – The final and all invoices need to be signed/approved by a signatory.

3. When do you use a purchase order? Purchase of any capital goods Purchases over $5k Purchases that go over a length of time where deposits are needed Recurring orders with the same company

4. Types of Purchase Orders There are 2 types of Purchase Orders: $Standard: one time use for a specific event, program or purchase $Blanket: used repetitively during the academic year

5. What does SAO Need? Name of company Address of company Federal ID of company Phone Fax Selection of Source over 5k Description of Event (Amount people /food/ entertainment/event timing) Itemized Quote This all goes on the SAO Voucher

6. Selection of Source Can be found at: http://vpf.mit.edu/index.php/site/procurement/forms_and_templates

7. What do you do after event? Get Final Invoice Initial the invoice Complete a voucher –This tells us to pay on the Purchase order **IF YOU DO NOT OK THE INVOICE/SUBMIT IT TO US WE WILL NOT PAY IT**

8. Questions???Questions???