2. Getting Started with Microsoft PowerPoint Vivien Hall (CCS) Acknowledgements – Ali Parvin (CCS)

3. What you know already Similar menus, toolbars to Microsoft Word Cut, Paste, Copy, Spell checker, Save, Print, Help Formatting (fonts, font sizes, add/remove bullets, justification) Insert objects from other packages e.g. Excel charts

4. Main topics PowerPoint components – presentations, slides, objects Creating a presentation Adding slides to your presentation Adding objects to your slides Rehearsing your show Organising your slides

5. Design of presentations The corporate guidelines for Birkbeck are available from External Relations web site at http://www.bbk.ac.uk/er/corporate_id.pdf http://www.bbk.ac.uk/er/corporate_id.pdf Stephen Tarling will address design issues in more detail later.

6. What is PowerPoint? Microsoft PowerPoint is a presentation graphics package. Features - text handling, outlining, drawing, graphing, clipart and so on. PowerPoint can produce Presentations, Slides, Handouts, Speaker's Notes and Outlines. Slides are made up of objects e.g. text and image objects

7. Starting Microsoft PowerPoint 3. Choose Microsoft Power Point 1. Click on Start 2. Select Programs

8. Creating a new Presentation 1.Click on Blank Presentation. 2.Click on OK

9. Views View Toolbar Drag border to resize

10. Creating a Title Slide Click anywhere inside the dotted line border. The instruction will disappear and the cursor will flash in the centre of the box. This box is called a text block. Type in a title. You can also add a subtitle if you wish

11. Creating a New Slide Click on New Slide button on the tool bar If you cannot see the button click on More buttons Default style is bulleted list. Choose Format, Slide Layout to change it

12. Creating a Bulleted List 1. Click on the Title Block and type a title. 2. Click anywhere inside the bulleted text block and type a text. 3. Press Enter. Another bullet will appear

13. Working with objects on slides Select the object by clicking on it Here I’ve selected a text box object Drag corners to re-size objects Hold down shift key to select multiple objects.

14. Adding Graphics Choose Format, slide layout, text & clip art –Double click to add clip art from the clipart gallery –Select a picture and click here to insert clip Or Choose Insert, Picture, From File to insert your own graphics

15. Adding Objects Choose Insert, Object to add objects such as –Excel charts and tables –Word equations, drawings and organisational charts – Graphics created by packages such as Adobe Photoshop or Paintshop Pro

16. Saving Your Presentation 1. Click on File on top menu bar. 2. Click on Save As…

17. Saving Your Presentation (cont.) 3. Select folder or create new folder (on N: in CCS rooms) 4. Type in a file name. 5. Click on Save

18. Viewing your slide show From Slide Show menu choose View Show To go to next slide click mouse or press space bar Right click mouse to get menu Pointers – Pen lets you draw on slide

19. Rehearsing your show From Slide Show menu choose Rehearse Timings If you are interacting with an audience don’t save your timings Click on No

20. Running an unattended show Set up show lets you have a continuously looping show. Select Browsed at kiosk (full screen) To stop the show press the Esc key

21. Slide transition Slide Transition allows you to introduce special effects Click here to display transition menu You can apply to the current slide or to all your slides

22. Slide Animations Choose Slide Show, Custom Animations Check the boxes to select the objects that you wish to animate Select the animation

23. Organising your slides 1.Click on the View menu on the menu bar 2.Click on slide sorter 3.Click on a slide to select it. You can now 1.“drag & drop” to a new position 2.Cut and paste to a new location 3.Delete it by pressing the delete key

24. Printing your show From File menu choose Print Print What allows you to choose slides, handouts, speakers notes etc. For handouts you can choose number of slides to page Slides – can be copied as transparencies for OHP’s

25. Finding out more Software made Simple Guide to Microsoft PowerPoint 2000 PowerPoint Help PowerPoint tutorial Electric Paper – computer based training material for ECDL

26. Using Help Choose Help, Microsoft PowerPoint Help Click on Answer Wizard tab. In our example we have chosen to Insert an imported picture

27. PowerPoint Help

28. PowerPoint Tutorial Open the file C:\Program Files\Microsoft Office\Office\1033\overview.pps View the show To see how the slides were created go to Normal view

29. Exercise 1 – Practice some techniques Referring to the handout for this presentation practice the techniques that are identified in the speakers notes Take a break if you wish before creating your own presentation.

30. Exercise 2 – Create a simple presentation Create a slide show on a topic of your choice Your show should run for 5 minutes