1. Simplifying Verification http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-simplifying-verification

2. Overview What is verification? Validations and verification – what’s the difference? Why do you have to verify your data? What reports do you have to verify? Issues that impact on verifying your data Tips and strategies to help you

3. What is verification? The final opportunity to check your data Formally confirms the accuracy of your reported data to the department

4. Validation vs Verification The system’s validations cannot identify all issues Verification is your own check on the data to identify inconsistences or errors

5. Validation vs Verification Why data can be different Data corrected on submission Changes not reported Students not reported

6. Why is verification necessary Legislative requirement Ensures accuracy of your reported data Verified data underpins  Funding and reconciliation of payments  Publications and statistical information

7. When is your student data verified? Full year Starts - 15 April Ends - 15 May (census dates from 1 January – 31 December)

9. How is data verified

11. Year: 2014 Collection: HEP Student Full Year or VET Student Full Year VET providers Table A & B providers Private higher education providers

12. Activated Status appears when the department commences the verification process Reports are ready for checking Activated Verification process

13. VET providers Table A & B providers Private higher education providers

14. Activated Status appears when the department commences the verification process Reports are ready for checking Activated Status after “Start Verification” Providers can start checking their verification reports Verifying Verification process

15. VET providers Table A & B providers Private higher education providers

16. Activated Status appears when the department commences the verification process Reports are ready for checking Activated Status after “Start Verification” Providers can start checking their verification reports Verifying Status after “Refresh Reports” Providers refresh their reports when errors are detected and a revision is made Data refreshing Verification process

17. VET providers Table A & B providers Private higher education providers

18. Activated Status appears when the department commences the verification process Reports are ready for checking Activated Status after “Start Verification” Providers can start checking their verification reports Verifying Status after “Refresh Reports” Providers refresh their reports when errors are detected and a revision is made Data refreshing Status “Sign Off” Sign off only after reports are checked and there are no errors To sign off the check box to confirm the data is accurate is ticked Signed Off Verification process

19. Activated Status appears when the department commences the verification process Reports are ready for checking Activated Status after “Start Verification” Providers can start checking their verification reports Verifying Status after “Refresh Reports” Providers refresh their reports when errors are detected and a revision is made Data refreshing Status “Sign Off” Sign off only after reports are checked and there are no errors To sign off the check box to confirm the data is accurate is ticked Signed Off Verification process

21. Reports in HEIMS Online

22. VET providers Table A & B providers Private higher education providers

23. VET providers Reports that apply to all providers

24. Additional reports for higher education providers

25. Additional reports for Table A & B providers

27. VET providers

28. Private higher education providers

29. Table A & B providers Additional report

30. This report applies to all providers

38. Common issues Over reporting of no information codes Campus postcodes Inconsistent students citizenship Overseas students fees

39. Higher education provider Reporting Year: 2014 Reporting Period: Full Year

40. Variation status flags

41. What to check  Correct student information enrolments study load debts completions  Variation differences  Common reporting issues

42. Differences between reports

44. Drill down function

46. Other functionality

48. User Guides

49. Student data reports are available for all providers.

50. Top Tips Sign off is final, your reports will be locked Reports are refreshed if your data has changed Report revisions or additional data before sign off Make use of the resources on HEIMSHELP Check out any variations that have been highlighted Checking your data after each submission will save you time at verification

51. Need more help? For all your data questions contact HEIMS Data Collections HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

52. For all your policy queries Policy and program management Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments HELP IT System (HITS) Contact: TSEnquiries@education.gov.auTSEnquiries@education.gov.au