2. ONE-STOP VOTING IN 2014 GEORGE McCUE State Board of Elections December 2013 Training Conference

3. First, the GOOD news…  With no same-day registration, no new registrations to process  One more week to prepare  We’re doing a lot of the math for you

4. Your challenges  Shorter one-stop voting period  To meet the law’s hours-matching requirement, more hours will need to be offered during the shorter period in every county  Additional sites must each be open the same number of hours

5. The calendar Sun.Mon.Tues.Wed.Thurs.Fri.Sat. Sun.Mon.Tues.Wed.Thurs.Fri.Sat. Sun.Mon.Tues.Wed.Thurs.Fri.Sat. Sun.Mon.Tues.Wed.Thurs.Fri.Sat. Election Day! All sites close by 1:00 p.m. One-stop voting period (Previously, one-stop period began today)

6. 2014 hours-match When you conduct this election:Your cumulative hours of operation for One-Stop voting must match what your county provided in: 2014 Primary2010 Primary 2014 General Election2010 General Election

7. Sample Hypothetical #1 In the May 2010 Primary, County A offered 300 hours of one-stop voting at 3 sites. CBE

8. Sample hypothetical #1 Starting with a rough estimate: A site that is open regular business hours on the seven weekdays of the new one-stop period, and on the last Saturday morning, is going to total around 60 to 70 hours in the new 10-day one-stop voting period 70 x 3 = 210

9. Sample Hypothetical #1 How to get additional hours?  Longer hours  Open up during the weekend (the first Saturday and the only Sunday during the one- stop period)  Open an additional site

10. Sample Hypothetical #1 CBE

11. Sample hypothetical #1 CBE Schedule for all additional sites Weekdays 10:00 a.m. to 7:00 p.m. First Saturday: 9:00 a.m. to 6:00 p.m. Last Saturday: 7:00 a.m. to 1:00 p.m. Total per site: 78 hours 78 x 3 = 234 hours Schedule for CBE office Weekdays 8:00 a.m. to 5:00 p.m. Last Saturday: 10:00 a.m. to 1:00 p.m. Total: 66 hours 234 + 66 = 300!

12. Sample Hypothetical #2 In the May 2010 Primary, County B was only open at the CBE office during regular business hours and on the final Saturday morning. Total hours: 113 CBE

13. Sample Hypothetical #2 Is it possible for this county to meet the hours requirement without opening an additional site? Technically, yes, BUT… That would require being open  13 hours every weekday and on the first Saturday (example: 8:00 a.m. to 9:00 p.m.)  On the Sunday afternoon (example: 1:00 p.m. to 4:00 p.m.)  Opening up early on the final Saturday (7:00 a.m. to 1:00 p.m.) …or some other equivalent.

14. Sample Hypothetical #2 Another solution: CBE

15. Sample Hypothetical #2 CBE  Let’s keep those original hours with the CBE office and see what we have left: Weekdays: 8:00 a.m. to 5:00 p.m. Final Saturday: 8:00 a.m. to 1:00 p.m. Total: 68 hours Need 45 more hours to get to 113! Weekdays (only during final week): 9:00 a.m. to 5:00 p.m. Final Saturday: 8:00 a.m. to 1:00 p.m. Total: 45 hours

16. Taking a step back from the numbers  Use this as an opportunity to provide accommodations to voters who will be seeing a lot of changes in 2014  Consider geographic coverage of the entire county  Some County Boards of Elections may want to revisit whether to use certain public facilities that they are legally entitled to demand for use as a one-stop site

17. Now, let’s talk about a real county!  Tonya Burnette, Granville CBE: Making plans NOW  Hours to match from May 2010 primary: 213  In 2010, had 2 sites open  Site in lieu of the Granville CBE office: Granville County Administration Building  Additional site: Creedmoor City Hall Building

18. New Implementation Plan form  One-stop Implementation Plans: Still required by law, but one-stop voting is no longer a new concept  Could you imagine if polling places had to be approved for every primary or election? How can we streamline the process?  New Implementation Plan form:  A savable PDF form, mostly drop-down menus  Director can complete it before presenting it to County Board  Once County Board has signed, scan and electronically send to the SBE office

19. New Implementation Plan form The important components  When: What is the schedule?  Where: What are the sites?  Will ballots, equipment and materials be secure? (example: confirmation that locks have been changed, materials are stored in security lockers, or sensitive materials are brought back to CBE office nightly)  Is the site accessible for all voters?  Are plans in place in case of emergency or power outage?  Did the County Board unanimously approve?