1. TRANSFER PRICING CASE STUDIES WORKSHOP SAN JOSE 31 MARCH - 4 APRIL 2014 6. Intra-Group Services and CCAs OECD freely authorises the use of this material for non-commercial purposes. All requests for commercial uses of this material or for translation rights should be submitted to rights@oecd.org.rights@oecd.org The opinions expressed and arguments employed herein are those of the author and do not necessarily reflect the official views of the OECD or of the governments of its member countries.

2. All business entities require administrative, technical, financial and other commercial services – Management, co-ordination and control functions for the whole group may also be needed Such services may be provided by another entity within an MNE group, or An entity may perform the services itself (in-house), or An entity may acquire services from an independent party 2 Types of intra-group services

3. Intra-group services usually include services ordinarily performed internally (central auditing, financing advice, training of personnel) Often include services that are typically available externally from independent enterprises (such as legal and accounting services) 3 Types of intra-group services

4.  Parental service arrangements  Centralised service companies  Cost contribution/sharing arrangements 4 Typical Arrangements

5. Provided by the parent company – often on cost recovery basis, i.e. with no profit element. Examples are: Group finance Group tax Legal 5 Parental services

6. 6 Management fees Provision of services

7. Provided by a service company in the group – usually on a cost plus basis, i.e. including a profit element. Examples are: IT support Technical Finance and treasury 7 Centralised services

8. 8 Management fee Provision of services

9. Provided by each group member for the benefit of the group as a whole always on a cost contribution basis commensurate with (expected) benefit. Examples are: Research and development Procurement 9 Cost contribution/sharing arrangements

10. 10 Cost contribution/sharing arrangements Allocation of costs Provision of services

11. 1)Has an intra-group service has been rendered? – Benefit test – Shareholder activities? – Duplication? – Incidental benefits 2)If so, what is the arm’s length price for the services? 11 Key issues

12. ActivityServiceNo service R&D administration Management of interest and exchange risks Issuance of parent’s shares Protection of intellectual property Raising funds for own new acquisitions Financial advice Supervision of cash flows Interview for director candidates of subsidiaries Obtaining high credit rating for belonging to MNE group 12 Has an intra-group service been rendered?

13. Activity performed must provide to the recipient with economic or commercial value to enhance its commercial position. Consider whether an independent enterprise would: – Pay for the activity if performed by an independent enterprise; or – Perform the activity in-house – If not, no intra-group service 13 Benefit test

14. Existence of an actual payment is useful, but does not prove that the service has been actually rendered Description as a “management fee” is not prima facie evidence of management services Absence of payment does not necessarily mean that no services have been rendered Consider what an independent party would pay, and what an independent party would charge 14 Rendering of intra-group services

15. 15 Examples of services Planning Assistance in production, buying or distribution CoordinationMarketing Budgetary controlRecruitment Financial adviceR&D administration AccountingIP protection AuditingMarket research Legal adviceContract R&D * FactoringComputer services Financial servicesProvision of guarantees

16. Activities not constituting services: 16 Not services Shareholder activities Duplication of services Incidental benefits / Passive association

17. Costs related to juridical structure of the parent company itself Costs related to reporting requirements of the parent Costs related to raising funds for the acquisition of its participations 17 Shareholder activities

18. Covers those services already performed by the recipient or by an arm’s length party on its behalf. However, duplication could be accepted under certain circumstances, e.g. temporary duplication. 18 Duplicative services

19. – Covers services performed by one group member (e.g. shareholder or coordinating centre) for a particular group member or a set of group member, and incidentally provides a benefit to other group members. – Examples in TPG para. 7.12 - 7.13 19 Incidental benefits / Passive association

20. On call services – Frequency of use? – Degree of benefit obtained – Consider facts and circumstances Aggregation/segregation – E.g. higher price for products because R&D is embedded in the product, rather than a separate service charge 20 Special considerations

21. ActivityServiceNo Service Business operation management through weekly television conferences Collect monthly financial, product and sales data of subsidiaries in order to make parent company’s internal reports Review budget plans drafted by subsidiaries Parent company’s internal auditor visit subsidiaries and give suggestions on business operations Check data transferred from subsidiaries for parent company’s consolidated accounts Check contract documents made by subsidiaries with third parties, and give legal advice External auditors attend subsidiaries audits for parent company’s consolidated accounts Develop and maintain IT system, which can deal with client complaints and connect the parent company and subsidiaries 21 Has an intra-group service been rendered?

22. Arm’s Length Price Setting 22 The arm’s length price Minimum price acceptable for provider Maximum price acceptable for recipient Range of AL prices

23. Transfer pricing methods most commonly used for services:  Comparable Uncontrolled Price (CUP)  Cost Plus  Combination of methods or TNMM 23 The arm’s length price

24. Preferable when:  There is a comparable service provided between independent enterprises in recipient’s market  The associated enterprise providing the service also renders it to independent enterprise in comparable circumstances. Examples: accounting, auditing, legal or computer services being provided. Careful! Service infrastructure might impact the price! 24 CUP

25. Management fees charged as percentage of sales of the service recipient, e.g. 5% of the sales of the service recipients, possible? Management fees should be based on the cost of service rendered – Actual vs. budgeted cost Direct and indirect allocation 25 Allocation of costs

26. –Group members are charged for specific services –Identify the costs incurred for a particular service to a specific affiliate –Provides greater transparency to the tax authorities –Costs and time associated with supplying the services will be straightforward to identify –Examples: – R&D performed by central R&D department for a specific company or client – Marketing from the central department provided for a specific market or region 26 Direct cost allocation

27. Used where proportion of the value of services rendered to each entity cannot be exactly quantified Identify all relevant costs and allocate them among all recipients using a sensible allocation key(s) Indirect cost allocation method must: –Be sensitive to commercial features of individual case –Contain safeguards against manipulation –Follow sound accounting principles –Produce allocations of costs that are commensurate with actual or expected benefit 27 Indirect cost allocation

28. 28 Cost allocation keys Intra-group serviceCost allocation key? Technology services Central purchase of raw materials Marketing support CEO’s strategic advice Personnel advice Payroll services Central R&D Strategic product planning Financing, accounting Rental charges/property services An indirect charge method may need some adjustments to achieve an arm´s length price. Combination of allocation keys is sometimes useful.

29. Consider perspectives of both –Service Provider and –Service Recipient Provider –How much does the service cost? Recipient –How much is the service worth? –How much would it cost to provide the service in-house? –How much would a comparable enterprise pay for the service? 29 The arm’s length price

30. Applicable in the absence of a CUP where activities, assets and risks are comparable Cost base is very important Mark-up: special considerations 30 Cost plus

31. Normally mark-up (comparison with independent enterprises) – Factors to consider: nature, significance of the service, efficiency of the service supplier… In some cases no mark-up required (OECD Guidelines paras. 7.33 - 7.37): – Group enterprise acting as an agent or intermediary – The costs are already equivalent to the market price – Unreasonable administrative burden – Safe harbours for service mark-up in some countries 31 Cost plus mark-up?

32. Framework agreed among enterprises to share the costs and risks of developing, producing or obtaining assets, services, or rights, and to determine the nature and extent of the interests of each participant in those assets, services, or rights. A contractual arrangement rather than a judicial entity or permanent establishment 32 Cost Contribution Arrangements

33. In a CCA, each participant’s share of contributions to the arrangement will be consistent with their share of expected benefits. Each participant would be entitled to exploit their interest, without paying a royalty or other consideration. 33 Participants’ Shares Joint development of an intangible and associated product A typical CCA

34. 34 CCA: an illustration CCA Participant Contributions Benefits Benefits Contributions Benefits Contributions

35. Resource and skills are pooled and the consideration is the reasonable expectation of mutual benefit Benefits may be – known in advance or uncertain – immediate (e.g. services) or expected over a longer term (e.g. R&D) Cost Contribution Arrangements 35

36. Types of Cost Contribution Arrangements Joint development of intangibles – each participant receives a right to exploit the resulting intangible property  No royalties Joint provision of services that each entity provides and receives  Separate service company rewarded on an arm’s length basis – generally not a participant  Acquisition of property for mutual use 36

37. The expectation of mutual benefit is fundamental to the acceptance by independent enterprises of an arrangement for pooling resource and skills without separate compensation Each party’s contribution is determined by the expected benefits Benefits are expected, but the CCA may not be successful 37 Applying Arm’s Length Principle

38. Estimating the share of benefits expected to be obtained by each participant, and allocating contributions in the same proportions. For instance:  Based on the anticipated additional income generated or costs saved by each participant.  Using the price charged in sales of comparable assets and services.  Using an allocation key or a combination of allocation keys (sales; units used, produced or sold; gross or operating profit; the number of employees; capital invested; etc.) 38 Is the allocation appropriate?

39. Balancing payments A participant may be required to make a payment to other participants to adjust its share of contributions Balancing payments are used to maintain the arm’s length nature of the CCA They do not constitute a royalty for the use of the intangible Generally treated as a cost to the payer and a reimbursement to the recipients 39

40. A new participant to an existing CCA might obtain an interest in the results of prior CCA activity: any transfer of pre-existing rights from existing participants to a new entrant must be compensated  a buy-in payment. A participant who leaves a CCA may dispose of its interest in the results of past CCA activity  a buy-out payment. When a CCA terminates, each participant should receive a beneficial interest in the results of the CCA activity. 40 Entry, withdrawal, and termination

41. When the consideration received / paid by a participant is inadequate, or excessive…  The arm’s length principle requires an adjustment (often through a balancing payment)  In some cases, part or all of the terms of a CCA may be disregarded if commercially the substance (reality) differs from the form 41 What if a CCA is not arm’s length?

42. a)Participants include only enterprises expected to derive benefit from the CCA activity b)Arrangement specifies the nature and extent of each participant’s beneficial interest. c)No payment other than CCA contributions, balancing & buy- in payments made for the beneficial interest. d)Proportionate shares of contributions determined in a proper manner. e)Arrangement allows for balancing payments or for the allocation of contributions to be changed prospectively. f)Adjustment made as necessary upon entrance, withdrawal and termination of the CCA. 42 Arm’s length structuring of CCAs

43. CCA vs. Intra-group services CCAs on services not creating IP Agreement to share costs, risks and benefits where all participants contribute in cash or in kind. Intra-group services Limited to the provision or acquisition of a service by members of the MNE Group. The risk of not successfully and efficiently providing the service is generally borne solely by the service provider. 43 If participants join or leave a CCA, shares should be adjusted or rebalanced in accordance with the arm’s length principle. Terminating or extending the service agreement to other participants has generally no implication on other service recipients.

44. CCA vs. Intra-group services CCAs on services not creating IP As all participants are contributing to a common activity and share costs and the contributions reflect the expected benefits; contributions are usually valued at cost. Intra-group services The profit element charged by the provider of the service is usually a key element as the provider will not share profits with the recipients. 44 The allocation of the costs is based on the expected benefits for each participant from the CCA. The allocation key is based on the extent each company has requested / received or is entitled to the service.

45. Questions and/or comments?