1. Creating Accessible PDF’s in Adobe Acrobat Professional 7.0

2. General Accessibility  Information – Is it Accessible?  Alternative Formats  Text  Logical Order  Easy Reading and Navigation  Tags

3. Accessibility Requirements  Acrobat must have access to electronic text.  Acrobat should have a tag tree structure with that electronic text.  Acrobat should have a logical ordered tag tree.

4. Acrobat’s Accessibility Features  Read Aloud  Keyboard Navigation/Auto Pilot  View documents in high-contrast mode  Zoom in on text and reflow it to fit any size view  Save Adobe PDF content as text (TXT)  Search PDF’s  Accessible Forms

5. Why Acrobat Professional?  Acrobat Standard can:  Create accessible PDF documents from existing PDF documents  Creating accessible PDF forms  Acrobat Standard can’t:  Optimize accessibility of PDF documents  Manipulating tagged PDF structural elements

6. PDF Document Creation  A PDF document from a Native “tagging” Application  An Untagged text/PDF document already created  A scanned page PDF document

7. Native Applications  Adobe  Indesign 2  Framemaker 7  Pagemaker 7  Microsoft Office 2000

8. MS Office Accessibility Tips  Always use document style formats to identify structural elements of documents  Use bullets and numbering to create lists  Use columns for creating columns not tabs  Use tables for creating tables not tabs  Give images alt tags  Preferable to use the Convert to PDF tool

9. MS Office Exercises  Create a proper HEADING  Create a numbered or bulleted list  Create a proper multi-columned setup  Create a simple table with proper table headings  Insert an image and give it an alt tag  Convert to PDF

10. Existing PDF with Accessible Text 1.Run the Acrobat Full or Quick Check  Quick Check vs. Full Check  False positives possible  Decorative Images  Decorative texts 2.If not tagged, create tags and then check tags for captions and logical order. 3.If tagged, check tags for captions and logical order.

11. PDF’s With No Tags 1.Create Tags  Advanced -> Accessibility -> Add tags to Document 2.Check Tags  View -> Navigation Tabs -> Tags

12. Create Tags Exercise 1.Open a browser and navigate to www.dso.ufl.edu/ela www.dso.ufl.edu/ela 2.Follow the directions for the Accessible PDF section to save the untagged document to your desktop. 3.Select Advanced -> Accessibility -> Add tags to Document 4.View the tags by selecting View -> Navigation Tabs -> Tags

13. Check Tags Exercise 1.In the Tags Navigation Tab select Options -> Highlight Content 2.Click through the different tags to check for logical order and required text.

14. Scanned PDF Documents or Existing PDF’s without Accessible Text  Acrobat Standard/Professional Paper Capture  Acrobat Capture 3.0 & Tag Adobe PDF Agent

15. Paper Capture 1.Document > Recognize Text Using OCR > Start 2.Edit to select output style 3.Find OCR Suspects

16. Paper Capture Exercise 1.Open a browser and navigate to www.dso.ufl.edu/elawww.dso.ufl.edu/ela 2.Follow the directions for the Accessible PDF section to save the scanned document to your desktop. 3.In Acrobat select File -> Create PDF -> From File and choose the scanned document. 4.Select Document -> Recognize Text Using OCR > Start 5.Be sure PDF Output Style is set to “Formatted Text and Graphics” 6.After the Paper Capture correct any errors by selecting Document -> Recognize Text Using OCR -> Find First OCR Suspect