1. { Club Funding Please Sign In

2. Workshop Topics Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Co-Curricular Activities Funds Requesting Club Activities Point System Guidelines

3. Eligibility for Funding It’s as EASY as 1 … 2 … 3 1. Attend Club Funding Workshop 2. Turn in Annual Forms  Advisor Agreement  Officer List  Club Charter Renewal  Constitution  Club “6” Account Signature Form  Due by 4 pm, Friday, Oct. 10, 2013.  Bld. 130, Rm. 113, Inbox on counter- 3. Earn Points and Submit All Requests on time.

8. Two Sources of Money  Club Funds (“6” Account)  Money raised through bake sales, car washes, donations, etc.  Co-Curricular Activities Funds  Money requested from the Co-Curricular Activities Department Co-Curricular Activities Department

9. Club Fund 6 Accounts  Making Purchases: Contact our office for vendor choices Contact our office for vendor choices Complete a Request for Club Funds form before purchase Complete a Request for Club Funds form before purchase Attach Minutes showing approval for purchase Attach Minutes showing approval for purchase Attach Price Quote Attach Price Quote Clubs NOT tax exempt Clubs NOT tax exempt  Getting Reimbursed for Purchases: Complete a Request for Club Funds form before purchase Complete a Request for Club Funds form before purchase Attach Minutes showing approval for reimbursement Attach Minutes showing approval for reimbursement Submit original receipt after purchase Submit original receipt after purchase Deposits: Deposits: Use Deposit form Use Deposit form Checks made out to Daytona State College Checks made out to Daytona State College  Driver’s License written on check

10.  Making Purchases: Contact our office for Vendor Choices Contact our office for Vendor Choices Complete Request for Club Funds form Complete Request for Club Funds form Attach invoice or price quote. Attach invoice or price quote. *College IS Tax Exempt *College IS Tax Exempt  Getting Reimbursed for Purchases: Prior to Purchase: Prior to Purchase: Complete Request for Club Funds form Complete Request for Club Funds form Return original sales receipt to our office Return original sales receipt to our office Co-Curricular Activities Funds

11. Request for Travel: Request for Travel: Complete Request for Club Funds form Complete Request for Club Funds form  Attach necessary documentation Hotel Stay: Hotel Stay:  Rooming list with Student Names and ID #s Conference: Conference:  Student List with ID #s  Registration Forms Complete Student Travel Agreement form Complete Student Travel Agreement form Advisor’s Travel Authorization/Reimbursement Voucher Advisor’s Travel Authorization/Reimbursement Voucher 30 days advance notice for in-state travel 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel 60 days advance notice for out-of-state travel See Club Handbook for details See Club Handbook for details Student Travel

13.  Advance planning always pays off!  Break down event into smaller tasks  Assign people to each task  Complete Request for Campus Activity Form  At least 10 business days prior to event  Use form for on or off campus events Planning Events

15. Where Can You Find the Club Handbook & Forms? www.daytonastate.edu  Student Life  Co-Curricular Activities http://www.daytonastate.edu/student_act/ on the Portal- Co-Curricular Activities

16. Advertise Your Event

17. New student recruitment efforts Visible activities on campus Activities that support student success Opportunities for developing leadership/organizational skills Community service learning opportunities Goals of Points System To encourage club involvement with :

18. Points System Success Stories  39 Clubs Participated in 2013- 2014  Points earned- 4,190  Community service hours - 1,970 hours  Money raised for local organizations – approx.…. $32,400  25 clubs participated in both Spring and Fall Welcome Back events  Cultural Festival - for the first time each club researched the country they represented  First Kindness Day- 20 clubs participated

19. { Updates to Funding System Eliminated Max Points per category Update Monthly Report Form Reduced Required Points Per semester to 50

20. Point Categories

21. Locating Opportunities Building 130: Hall Lobby: Set of Bulletin Boards on the right College Engagement Events Co-Curricular Activities Community Projects/ Events Up-and-Coming Volunteer Events/ Service Projects Chart of Club Point Standings

22. Participation Verification STUDENT CLUB PARTICIPATING IN EVENT/ACTIVITY/CONFERENCE NAME OF STUDENT MEMBERSTUDENT ID NO.E-MAILSTUDENT SIGNATURE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Attendance Verification Signature: Title: Please attach additional sheets if necessary (please continue numbering of student names). Return via email to lemoinl@daytonastate.edu Students will be verified for current enrollment and registration status. In addition, information will be used for statistical reporting, evaluations and determining student learning outcomes for institutional effectiveness initiatives.

23. Monthly Report Guidelines Turned in by 5:00 pm on the last Thursday of the month Inbox 130/154, studentactivities@daytonastate.edu If the Thursday falls on a holiday- that month’s submission are due prior to that Thursday (such as Thanksgiving break). Events/activities held on or after Thursday included in the next month’s submissions. Reports will be reviewed and points awarded at the beginning of each month. Once the award is determined the Treasurer and Advisor will receive an email with semester point totals. Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

24. After reaching 50 points for the semester Submit requests for funding for trips, activities, and events that are in excess of original funding amounts… Participation forms reviewed to determine total hours for recognition at Annual Club Banquet Points in excess of the 50 will roll into next semester totals

25. Club Management Workshops and Topics Club FundingDaytona Campus Sept. 24 &25 1PM-2PM 130/154 Hosting Effective Meetings Daytona Campus Wed. Oct. 22 nd 1PM-2PM 130/154 How to Plan and Host Events Daytona Campus Thurs. Nov. 20 th 1PM-2PM 130/154

26. Introducing- TurboVote

27. CO-CURRICULAR CONTACTS  Assistant Dean of Co-Curricular Activities:  Bruce Cook cookb@daytonastate.edu cookb@daytonastate.edu cookb@daytonastate.edu 506-4417 506-4417  Senior Staff Assistant & Paperwork Guru:  Jennifer Thomas thomasje@daytonastate.edu thomasje@daytonastate.edu thomasje@daytonastate.edu 506-3131 506-3131  Co-Curricular Activities & News4U In-house Broadcast System: In-house Broadcast System:  Steve Pruitt pruitts@daytonastate.edu pruitts@daytonastate.edu pruitts@daytonastate.edu 506-3366 506-3366  Supervisor Co-Curricular Activities & Intramural Sports:  Lori Lemoine lemoinl@daytonastate.edu lemoinl@daytonastate.edu lemoinl@daytonastate.edu 506-3486 506-3486  DeLand, Deltona & NSB Co-Curricular Activities & Social Media:  Philip Rogers rogersp@daytonastate.edu rogersp@daytonastate.edu rogersp@daytonastate.edu 785-2202 785-2202

28. Questions???