1. School Counselors’ Evaluation System Orientation SY11-12
School Counseling Office, SSS
Gail Smith, Supervisor
Evaluation Systems Office, HR
Jan Holley, PHR, Director

2. Cobb Keys School Counselor Evaluation System
Standards-Based Alignment
ASCA National Model
CCSD Strategic Plan & Focus

3. Cobb Keys School Counselor Evaluation System
Poses 3 major questions ~
How does the counselor manage?
How does the counselor deliver?
Is the school counselor accountable?
Standards-based expectations ~
Foundation
Delivery System
Management
Accountability

4. Cobb Keys School Counselor Evaluation System
School Counselor/Administration Partnership Agreement
Performance Rubric with Examples of Evidence
Glossary of Terminology
Observation Form
Annual Performance Report
Guidelines/Instructions
Templates 4

5. Cobb Keys School Counselor Evaluation System
School Counselor/ Administration Partnership Agreement
Student Assignment
Support Services Staff
Accountability
Specific, Individual Counselor Responsibilities
Programmatic Delivery
Professional Collaboration
Other

6. Cobb Keys School Counselor Evaluation System
Standard 1: Accountability (A)
The professional school counselor monitors and evaluates the processes and results of the school counseling program.

7. Cobb Keys School Counselor Evaluation System
Elements: Accountability (A)
A 1 The professional school counselor collects data for school counseling activities and interventions.
A 2 The professional school counselor submits a written results report for his/her school counseling activities and interventions.
A 3 The professional school counselor uses the guidance curriculum and closing-the-gap data to evaluate and plan future school counseling activities.
A 4 The professional school counselor contributes to an annual program audit of the school counseling program.

8. Cobb Keys School Counselor Evaluation System
Standard 2: Foundation (F)
The professional school counselor plans and organizes the foundation of a standards-based, data-driven comprehensive school counseling program that is aligned with the school strategic plan and the district comprehensive school counseling model.

9. Cobb Keys School Counselor Evaluation System
Elements: Foundation (F)
F 1 The professional school counselor articulates and demonstrates the school counseling program mission.
F 2 The professional school counselor articulates and demonstrates the beliefs and philosophy of the school counseling program that is aligned with the school strategic plan.
F 3 The professional school counselor utilizes the American School Counselor Association (ASCA) national standards to develop the content of the school counseling curriculum.
F 4 The professional school counselor plans a school counseling program in the three domains of academic, career, and personal/social development to promote and enhance student achievement.

10. Cobb Keys School Counselor Evaluation System
Standard 3: Delivery System (DS)
The professional school counselor delivers a comprehensive school counseling program through school guidance curriculum, individual student planning, responsive services, and system support.

11. Cobb Keys School Counselor Evaluation System
Elements: Delivery System (DS)
DS 1 The professional school counselor provides all students with a school guidance curriculum that is comprehensive in scope, proactive in nature, and developmental in design.
DS 2 The professional school counselor coordinates ongoing systemic activities designed to help students on an individual or small group basis to establish personal goals and develop future plans.
DS 3 The professional school counselor addresses the immediate needs or concerns of students by providing specific ongoing responsive services such as consultation, individual or small group counseling, crisis counseling, referrals, and peer facilitation.
DS 4 The professional school counselor maintains and enhances the total school counseling program by providing system support through professional development, consultation, collaboration, and program management.

12. Cobb Keys School Counselor Evaluation System
Standard 4: Management (M)
The professional school counselor manages a comprehensive school counseling program.

13. Cobb Keys School Counselor Evaluation System
Elements: Management (MS)
MS 1 The professional school counselor works with school administration to develop an individual Partnership Agreement defining the school counselor’s role in the school counseling program.
MS 2 The professional school counselor establishes and convenes a school counseling advisory council for the comprehensive school counseling program.
MS 3 The professional school counselor participates in the design and implementation of school guidance curriculum and closing the gap action plans aligning with school and school counseling program goals.
MS 4 The professional school counselor organizes and manages time to implement an effective school counseling program.

14. Cobb Keys School Counselor Evaluation System
School Counselor Orientation – This is it!
School Counselor/Administration Partnership Agreement
Pre-observation Conference with assigned Evaluator
Optional, unless requested
Classroom Observation(s)
Required - One announced observation
30 min. minimum
Two observations, if 3 yrs. or less school counseling experience
1st - First semester
2nd may be unannounced 14

15. Cobb Keys School Counselor Evaluation System
Classroom Observation(s)
Delivery System (DS) Standard
The professional school counselor delivers a comprehensive school counseling program through school guidance curriculum, individual student planning, responsive services, and system support
16 DS Standard Components Observed
Each rated with a Yes or No
NA Option for #3 & #16 only

16. Cobb Keys School Counselor Evaluation System
Classroom Observation(s)
Lesson Plans
The review and assessment of school counselor’s lesson plans (before, during, and/or after the observation) will enable the evaluator to respond to the Observation Standard components.
Expectations regarding when and how lesson plans will be reviewed will be established and communicated by local school administration.

17. Cobb Keys School Counselor Evaluation System
Classroom Observation(s)
Preparing for a school counselor observation
Review School Counselor Observation Form
Review School Counselor Performance Rubric with Examples of Evidence & Glossary
Request pre-observation conference, if desired

18. Cobb Keys School Counselor Evaluation System
Observation Feedback Conferences
Evaluator conducts feedback conference within 10 school days after each observation
Reviews completed observation form
Evaluator and counselor sign and date the observation form
Counselor’s Signature Date must be the actual date of feedback conference and indicates receipt, not agreement with findings

19. Cobb Keys School Counselor Evaluation System
The Annual Evaluation Process
Observations and year-long performance
Performance Rubric Standards and Elements
Counselor Documentation Reviewed
School Counselor/Administrator Partnership Agreement
Closing the Gap Action Plan & Results, if available
Guidance Curriculum Action Plan & Results, if available
Program Audit
Curriculum Crosswalk
Other 19

20. Cobb Keys School Counselor Evaluation System
The Annual Evaluation Process
Your evaluator will complete the Annual Report Form
Reviewing Rubric and evidence, Evaluator will assign a rating to each Performance Standard Element
Proficient
Emerging
Not Evident 20

21. Cobb Keys School Counselor Evaluation System
Next, your evaluator will assign a rating to each of 12 Professional Duties and Responsibilities (D&R)
Unsatisfactory
Needs Improvement
Satisfactory

22. Cobb Keys School Counselor Evaluation System
Which results in an Overall PDR Summary Rating for this section…
Unsatisfactory
More than 3 “N” or 2 or more “U” ratings (PDP)
Needs Improvement
3 “N” ratings or 1 “U” rating (PDP)
Satisfactory
No more than 2 “N” and no “U” ratings

23. Cobb Keys School Counselor Evaluation System
Professional Duties & Responsibilities (PDR)
Reports to work as assigned
Maintains accurate, complete, and appropriate records, files, and provides for confidentiality of student records.
Demonstrates ethical behavior as outlined in the American School Counselor Association Code of Ethics and the PSC Code of Ethics
Demonstrates effective listening, writing, and speaking skills in a variety of settings

24. Cobb Keys School Counselor Evaluation System
Professional Duties & Responsibilities (PDR)
Interacts in a professional manner with students, parents, staff, and community.
Develops positive relationships with students, fostering personal growth, service to others, and academic achievement.
Makes student referrals when necessary.
Actively supports the School Strategic Plan

25. Cobb Keys School Counselor Evaluation System
12 Professional Duties and Responsibilities (PDR)
Enforces school procedures concerning student conduct and discipline.
Attends and participates in faculty meeting and professional learning opportunities.
Keeps informed of laws, regulations, and policies pertaining to school counseling and school/system operations.
Adheres to school or system policies regarding school counselor absences.

26. Cobb Keys School Counselor Evaluation System
Combined, these ratings result in the Overall Performance Rating…
Unsatisfactory
Four or more Not Evident Element ratings or Unsatisfactory summary rating on PDR
Emerging
Fewer than twelve Proficient Element ratings with no more than 3 Not Evident Element ratings & Satisfactory or Needs Improvement summary rating on PDR
Proficient
Twelve or more Proficient Element ratings with no Not Evident ratings & a Satisfactory summary rating on PDR

27. Cobb Keys School Counselor Evaluation System
Annual Evaluation Conference
Evaluator and Counselor meet for annual conference
Evaluator and Counselor sign & date the annual report
Your signature indicates receipt of annual report
You may write comments in the Comments section of the form
If you wish to submit comments later, they must be received by your evaluator within school days

28. Cobb Keys School Counselor Evaluation System
How is a School Counselor Registrar evaluated (HS only)?
School Counselor Registrar Job Description with ratings assigned by evaluator
Annual Alternate Summary Form
Professional Duties and
Responsibility Ratings assigned by evaluator
Overall annual rating assigned by evaluator

29. All Certified Evaluations
OCGA –
In compliance with Georgia law, ALL certified evaluation activity must be completed prior to April 1, 2012!
All activity related to your evaluation must be completed prior to this deadline.
This includes:
Observations
Feedback conferences
Annual evaluation conferences
IMPORTANT!!!

30.  No Surprises!
You should never be able to say….I thought I was doing fine all year, but I received a “Unsatisfactory” rating.
No employee, certified or classified, should receive an overall Unsatisfactory rating unless he/she has been informed in writing of specific performance concerns during the year.
Principals may, at their discretion, place an employee on a PDP to support identified deficiencies.

31. ALL Evaluations Impact of Overall Unsatisfactory Rating
Per PSC Regulation, any certified employee earning an overall Unsatisfactory rating must be entered on the PSC’s Unsatisfactory Database
This results in the employee’s salary being frozen at same salary step for next school year

32. All Evaluations Appealing Annual Performance Report Ratings
If you wish to specifically appeal any rating on your annual evaluation, you must complete and submit the District appeal form to your principal within 10 school days
See Appeal Form and Instructions (EMWeb)
You will receive a response from your principal within 20 school days of his/her receipt of your appeal

33. Questions?