1. Personal-Business Letters
Keyboarding Applications

2. Objective: learn to type a new personal-business document
REVIEW: What is the name of the business document that we have been typing the last week or two from our textbook?
Memos (memorandum)
Who are memos sent to?
Memos are sent to people that work in the same organization as you.
The next business document that we will learn is sent to everyone else (people who work in different organizations)
Business Letters

3. Memo

4. Business Letter
Notice differences

5. Memo
Business Letter

6. Business Letter format
Top margin 2 inches
Sides and bottom margins 1 inch
Business Letter format
picture-frame effect
Use DEFAULT Line spacing 1.15
and do not remove after paragraph spacing

7. In Word, if we remove after paragraph spacing:
Some software does not have After Paragraph Spacing option.
In Word, if we remove after paragraph spacing:
So you will have to enter 4 after the date and after sincerely.
You will have to enter 2 enters after paragraphs.
there will be 4 enters after the date and after sincerely.
There will be 2 enters after paragraphs and above salutation and complimentary close.

8. The spacing looks the same to the human eye.
But compare the number of enters.
With after paragraph spacing
Without after paragraph spacing

9. (address of the person the letter is from)
First letter part:
Return Address
(address of the person the letter is from)
Shift + Enter
Shift + enter
house # & Street
City, State ZIP
Single space below

10. Dateline Second letter part: Shift + enter Spell month.
Put comma after day.
Use 4-digit year.
DS (2) below date.
2 enters (hard returns).
1 blank line.

11. Letter address (who letter is to)
Third letter part:
Letter address (who letter is to)
Shift + enter
Name
House# and Street
City, ST ZIP
SS (1 enter) below

12. Salutation (the greeting) if you know her very well
Fourth letter part:
Salutation (the greeting)
Dear Julie
if you know her very well
or Dear Ms. Hutchinson
(no comma)
SS (1 enter) below

13. SS (1 enter ) below each paragraph. Don’t remove after spacing
5th letter part:
the body (paragraphs)
Line space 1.15 default.
Wordwrap.
SS (1 enter ) below each paragraph.
Don’t remove after spacing

14. Complimentary close (closing)
6th letter part:
Complimentary close (closing)
Sincerely or Cordially or Sincerely yours (no comma)
DS (2 enters) below
Sign with a black or dark blue ink pen under Sincerely

15. Writer’s name DS (2) below 7th letter part:
Sign above name with black or blue ink pen.
Write signature in cursive.

16. Enclosure or Enclosures or Attachment
Last letter part:
Enclosure Notation
only need it if you are sending something with the letter, such as a resume or a check
Enclosure or Enclosures or Attachment

17. Finished letter
Any Questions?

18. Assignment Open Microsoft Word
Don’t linespacing – leave it on 1.15 (default)
Don’t remove after paragraph spacing
Set top margin on 2 inches leave all other margins on 1
Type a personal-business letter from textbook
Save on your flash drive in Letters folder
Raise your hand when you need help
Read your letter 3 times to look for errors before printing or mailing a letter.