1. Janis Smith, CTRS/RTC j.smith@northernhealth.ca November 17 th, 2011 Professional Membership Renewal

2. BCTRA Renewal Expectations Pay Annual Membership Fees by April 1 CEU -- All renewing professional members (certified or not) are expected to earn 12 hours of continuing education for professional development annually (April 1 – March 31) Note: Student and supporting members are encouraged to participate in professional development and continue to grow but will NOT be audited at the time of renewal.

3. How can I earn Continuing Education Units for BCTRA Renewal? Educational Workshops & Conferences (TR or other profession, Heath Authorities, Academic Institutions, Community Agencies, etc.) OR Any other CEU option outlined by NCTRC for CTRS recertification such as presentations, publications, academic courses, etc.

4. CEU Tracking Each professional is responsible for keeping track of their own professional development hours/CEU credits *Documentation verifying hours of attendance may be requested at the time of audit. This might be in the form of: a) conference CEU transcript b) certificate of completion c) college/university grades or transcript d) presenter thank you letter e) other letter or form of verification Note: Members wishing to earn CEU credit may be asked to sign in and sign out to verify attendance during each session and after each break. A fee may or may not be charged for some documentation.

5. What if the agency does not provide any documentation? BCTRA created a Free Handy Dandy CEU Form that members can take to any workshop – Be sure to have someone sign it for attendance verification. OR You may be able to ask the organizer or presenter to created a letter or certificate to verify your attendance.

6. HANDY DANDY CEU FORM

7. Keep supporting documentation on file in case more information is requested at the time of audit. a)Workshop poster b)Email broadcast c)Conference program Content: session title, description, learning objectives, speakers name/credentials, sponsoring agency, time, date, length, CEU credit earned, NCTRC Job code or knowledge area (demonstrating how it relates to TR) Also Keep Track of Supporting Documentation

8. Tips for Keeping Track of CEU and Other Supporting Documentation Keep a Colored File Folder Keep a Binder Keep an electronic computer folder with copies of all documents, especially transcripts (Print a paper version as well just in case) Keep an accordion file box Keep a basket or box Decided on your routine NOW so documents won’t get lost at home or at work. **Take care of documents when you move.

9. Random Audits at Renewal Time For Professional Members Only Members will be requested to: a) Fill out the BCTRA CEU Form listing 12 hours of professional development earned over the past year April 1-March 31. b) Provide verification of attendance documents (CEU transcripts, certificates of attendance, signed CEU forms, etc.) Note: Random audits take place all year long for professional renewals. If you delay renewing your membership you may still be audited.

10. What happens if I have NOT completed my 12 hours of professional development by the April 1 BCTRA Annual Renewal Date? A member will: a) Confess (May be humiliating/embarrassing). b) Become a member NOT in good standing. c) Earn all CEU’s before membership will be renewed. d) Risk the possibility of forfeiting membership privileges and fees paid. *Note: An appeals process is available for extenuating circumstances.

11. Why does BCTRA Audit? To promote the growth of all TR professionals (Increase competency) To improve quality of care to our clients (Increase outcomes ) To advance the field of TR in our pursuit of developing a professional college one day (Professional self-governance) To estimate compliance rates among BC TR Professionals. Was the honor system enough?

12. Q UESTIONS ? Does BCTRA require experience? What is an IACET Provider? Does my CEU transcript have to be issued by an IACET provider to be approved by BCTRA or NCTRC? Can I earn CEU by : a)Supervising an internship student? b)Serving on a Professional Board or Committee? c)Taking an activity-based workshop? d) Taking first aid, CPR, or life saving classes? e) Attending the AGM? Other Questions?