1. Chapter 4: Documents Spotlight on Word ProcessingChapter 41

2.  Learn the parts of a personal business letter  Format a personal business letter  Change the margins  Use the Print Preview function  Format a one-page report Spotlight on Word ProcessingChapter 42

3.  Insert a cover page  Add a page number  Create a citation for a book  Create a citation for a Web site  Insert a bibliography Spotlight on Word ProcessingChapter 43

4.  Bibliography  Block style  Body  Closing  Hyperlink  Inside address  Letterhead  Margins  Mixed punctuation Spotlight on Word ProcessingChapter 44  Modified-block style  Open punctuation  Personal business letter  Plagiarism  Return address  Salutation  Sender

5.  Many times letters written from companies are printed on letterhead.  Letterhead is paper preprinted with company logo and contact information.  Individuals use personal business letters since most don’t have their own letterhead.  In a block style letter, all items line up at the left margin. Spotlight on Word ProcessingChapter 45

6.  In a modified-block style letter, the paragraphs are indented, and the date and the closing block start at the center.  Open punctuation does not have any punctuation after the salutation or the closing.  Mixed punctuation has a colon after the salutation and a comma after the closing. Spotlight on Word ProcessingChapter 46

7.  The body of the letter is the major part that includes the message.  Text word wraps at the end of the lines.  Do not indent any paragraphs. Spotlight on Word ProcessingChapter 47

8.  The closing ends the letter.  The most common closing is “Sincerely.”  The return address is the address of the person sending the letter.  Press Enter four times after the closing to allow the sender to sign his/her name. Spotlight on Word ProcessingChapter 48

9.  The margins are the distance between the text and the edges of the paper.  Default margins are 1-inch on all four sides (top, bottom, left, and right).  Microsoft Word has a variety of margin settings. Spotlight on Word ProcessingChapter 49

10.  Print preview allows you to see what the document will look like when it is printed.  A letter should have approximately the same amount of white space above and below the letter.  Close the Print Preview to return to the document. Spotlight on Word ProcessingChapter 410

11.  Spell check the document.  Do not add a header since your name already appears at the bottom.  Print the letter.  Using a blue or black pen, sign your name below the word "Sincerely." Spotlight on Word ProcessingChapter 411

12.  Copying someone else’s words and claiming them to be your own is plagiarism.  The title is typed in all capital letters.  Formatted with 1-inch margins.  Report is double-spaced.  The first line of the paragraphs is indented. Spotlight on Word ProcessingChapter 412

13.  Select all text.  Click the Line Spacing button on the Home Ribbon.  Choose 2.0 for double spacing.  Holding Ctrl and pressing the number 2 will also double space. Spotlight on Word ProcessingChapter 413

14.  New feature in Word 2007.  Variety of cover page designs available.  Automatically inserted before the text of the report. Spotlight on Word ProcessingChapter 414

15.  When page numbering is turned on, all pages will automatically be numbered.  Click the Page Number button on the Insert Ribbon.  Variety of page numbering placement options available. Spotlight on Word ProcessingChapter 415

16.  Click the Header button on the Insert Ribbon.  Save the file.  Use the Print Preview feature to check the layout.  Students’ files may vary depending on the cover page and header chosen. Spotlight on Word ProcessingChapter 416

17.  A bibliography gives credit to the authors whose ideas we used.  MLA style is most commonly used in middle schools and high schools.  Word 2007 formats the bibliography entries.  Click the Insert Citation button on the References Ribbon.  Click Add New Source.  Key the specifics for the entry into the correct fields. Spotlight on Word ProcessingChapter 417

18.  Click the Insert Citation button on the References Ribbon.  A Web site citation includes the author and name of the web page.  A citation for a Web site also includes the URL and the date accessed. Spotlight on Word ProcessingChapter 418

19.  A bibliography is found at the end of the report.  Hold Ctrl and press End to get to the very end of the report.  Click the Bibliography button on the References Ribbon.  You can create either a Works Cited or Bibliography page. Spotlight on Word ProcessingChapter 419

20.  Spell check.  Preview the document using Print Preview.  Print the document. Spotlight on Word ProcessingChapter 420

21.  Businesses print their correspondence on letterhead to identify their name and contact information.  When a person types a letter on plain paper, it is called a personal business letter.  In a block style letter, all text lines up at the left.  Open punctuation means that there is no punctuation after the salutation or the closing.  The most commonly used closing is “Sincerely.” Spotlight on Word ProcessingChapter 421

22.  The default margins are 1 inch on all sides of the paper.  Reports are often double-spaced with the first line of every paragraph indented.  A bibliography gives credit to the person(s) whose research you used in writing your report.  MLA style is most commonly used in middle and high schools to create citations. Chapter 422Spotlight on Word Processing