1. 1 Enhancing Access ITM Library Support within the ITM-DGDC Framework Agreement - Cuban Libraries, September 2004 Sarah Buys & Dirk Schoonbaert Library - Prince Leopold Institute of Tropical Medicine

2. 2 Scope of the library project : enhancing access to scientific literature. y Offering pathways to (free) access to full- text articles ylinks to portals, projects ylist of electronic journals y Providing DocDel : (electronic) document delivery upon request yPDF by e-mail or hardcopy by airmail y Trouble shooting for bibliographic retrieval issues

3. 3 Enhancing Access. Part I Offering pathways

4. 4 Availability of scientific literature (1) y Journal articles : indexed widely in databases (e.g. Medline) ; widespread distribution ; search union catalogues ylist of electronic journals ycatalogue of hardcopy journal collection y Books / chapters : often not indexed ; limited availability ; search individual library catalogues ydatabase ITG Books & Document Holdings

5. 5 Availability of scientific literature (2) y Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e.g. university, organisation) yWHO library yInternet search

6. 6 Availability of scientific literature (3) ITG catalogues and databases http://lib.itg.be/webspirs.htm Click on “Webspirs 5” and “Ok” to enter

7. 7 Availability of scientific literature (4) WHO library database WHOLIS

8. 8 Searching for literature y Bibliographic databases : yshort description of document (usually journal article) ystandard fields (e.g. author, title, journal name, publication year) and keywords (thesaurus?) yoften featuring abstracts, sometimes including links to electronic full-text edition y Some examples of popular databases : yPubMed, Medline, Popline, Lilacs y Searching the Internet

9. 9 Searching for literature : PubMed (1) list level

10. 10 Searching for literature : PubMed (2) article level

11. 11 Searching for literature : Lilacs Latin American and Caribbean Literature on the Health Sciences

12. 12 Searching for literature : Popline

13. 13 Searching for literature: the Internet (1) y Web indexes with relevance ranking ye.g. Google y Meta search engines ye.g. IxQuick y Subject-based web directories ye.g. HealthWeb y Tropical medicine websites y HIV/AIDS websites y ITM library links to selected websites y ITM telemedicine website links

14. 14 Searching for literature: the Internet (2) searching IxQuick with “international aids conference”

15. 15 Searching for literature: the Internet (3) subject-based web directory HealthWeb

16. 16 Searching for literature: the Internet (4) ITM library links to selected web sites

17. 17 Searching for literature: the Internet (5) links on the ITM Telemedicine web site

18. 18 Degrees of access to electronic journals y Full-text editions of top journals : access usually limited to paying subscribers y Free access to back files but charges for recent issues (e.g. ASM journals, AIDS) y International initiatives granting free or low cost access in developing countries (e.g. HINARI, AGORA) y ‘Free for all’ policy (e.g. Bulletin WHO)

19. 19 Finding full-text articles y BioMed Central y Free Medical Journals y ITM library electronic journals list y PubMed Central y Revistas Médicas Cubanas (BVS) y Scielo - Scientific Electronic Library Online y HINARI - Health InterNetwork Access to Research Initiative y INASP – International Network for the Availability of Scientific Publications

20. 20 BioMed Central new freely accessible electronic-only peer-reviewed journals

21. 21 Free Medical Journals portal to (partially) freely accessible medical journals

22. 22 ITM library electronic journals list links to selection of biomedical journals, most of which will not be freely available outside ITM

23. 23 PubMed Central selection of journals offering free access after embargo period (e.g. 6 months)

24. 24 Scielo : Scientific Electronic Library Online free access to hundreds of Latin American biomedical journals

25. 25 HINARI : Health InterNetwork Access to Research Initiative free or low cost access to lower income countries after registration

26. 26 INASP : International Network for the Availability of Scientific Publications

27. 27 Enhancing Access. Part II Providing document delivery, the DocDel project.

28. 28 Costs of the DocDel services y No subscription fees y No handling fees y Costs covered by the Framework budget : ydocuments from ITM : 0.15 € pp ydocuments ordered by ITM : 5 € (Germany, Belgium, The Netherlands) or 12 € (UK)

29. 29 Requesting articles from the ITM library y Writing your request : ywho are you? Name, organisation, return address ywhat do you need? Author, title(word), journal name, publication year, volume, pages y Sending your request : ye-mail all requests to sbuys@itg.be yuse subject line “DocDel request from…” yuse attachment for list of references (e.g. Word) or copy/paste references into mail body

30. 30 Writing your request (1) select PubMed references and send to text 

31. 31 Writing your request (2) your selection of references in text format

32. 32 Writing your request (3) type Ctrl+A to highlight and Ctrl+C to copy to clipboard Ctrl+A Ctrl+C

33. 33 Sending your request (1) type Ctrl+V to paste the clipboard contents into the mail Ctrl+V

34. 34 Sending your request (2) type Ctrl+V to paste the clipboard contents into a Word file Ctrl+V

35. 35 Sending your request (3) attach the Word file to your mail 

36. 36 Receiving articles from the ITM library y Receiving e-mail ysubject line : “your DocDel order: Journal, year, Author” yattachment : PDF file y Handling the PDF yread and save using Acrobat Reader freeware ybuy full Acrobat package for further options y Receiving regular mail ydocuments that cannot be scanned (file size, poor quality) are sent by airmail

37. 37 Receiving articles by e-mail standard subject line, PDF attachment  

38. 38 Handling the PDF document using Adobe Acrobat software

39. 39 Enhancing Access. Part III Keeping an archive

40. 40 Basic archiving principles y Why? yimmediate electronic or physical access yno need to order twice ysharing resources y How? ycreating a database and library yconsistent cataloguing y When? ywhen downloading (e.g. HINARI, PubMed) ywhen receiving (e.g. ITM)

41. 41 Archiving methods y Saving/storing articles ysave your electronic files or store the outprints ylogical and consistent file and folder names y Managing articles in Reference Manager ysearch and save references ycreate links to PDF, URL yrefer to physical location for outprints ylinked with Internet (e.g. PubMed)

42. 42 Keeping articles in folders  

43. 43 Logical and consistent cataloguing an example y Directory for all your PDFs ye.g. c:\library pdfs\... y Subdirectory per publication year ye.g. c:\library pdfs\2002\.... y File names for articles y4 characters for publication year y4 characters for journal identification (i.e. first letter of every word) y4 characters for starting page ye.g. New Engl J Med 2002, p. 15-25 is filed c:\library pdfs\2002\2002nejm0015.pdf

44. 44 Managing articles in Reference Manager (RefMan) y Search PubMed in RefMan y Import references into program y Access abstracts y Create links to PDFs saved in your folder y Search references saved in RefMan yKeywords yFirst author yPublication year yPubMed ID number

45. 45 Managing articles in Reference Manager searching PubMed in RefMan

46. 46 Managing articles in Reference Manager access to abstract in RefMan 

47. 47 Managing articles in Reference Manager creating link to PDF with ‘Insert File’ 

48. 48 Links (1) y ITM Library Electronic Books list http://lib.itg.be/ebooks.htm Electronic Journals List http://lib.itg.be/journals.htm Guidelines for Information Retrieval http://lib.itg.be/searcha.htm Library Catalogs and Databases http://lib.itg.be/webspirs.htm Links to Selected Web Sites http://lib.itg.be/biblinks.htm y Databases Lilacs - Latin American and Caribbean Literature on the Health Sciences http://bases.bvs.br Popline http://db.jhuccp.org/popinform/basic.html PubMed http://www.ncbi.nlm.nig.gov/PubMed

49. 49 Links (2) y Medical (1) AEGIS – AIDS Education Global Information System http://www.aegis.com AETC – AIDS Education and Training Centers http://aidsetc.org Aidsinfo http://www.aidsinfo.nih.gov CDC – Centers for Disease Control and Prevention http://www.cdc.gov Clinical Care Options for HIV http://www.clinicaloptions.com/hiv/ IAPAC – International Assocation of Physicians in AIDS Care http://www.iapac.org IUATLD – International Union Against Tuberculosis and Lung Disease http://www.iuatld.org HIV InSite – Gateway to AIDS Knowledge http://www.hivinsite.com

50. 50 Links (3) y Medical (2) ITM Library Links to Selected Web Sites http://lib.itg.be/biblinks.htm click on “Infectious Diseases” ITM Telemedicine http://telemedicine.itg.be Johns Hopkins AIDS Service http://www.hopkins-aids.edu The Stop TB Partnership http://www.stoptb.org TDR - UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases http://www.who.int/tdr UNAIDS - Joint United Nations Programme on HIV/AIDS http://www.unaids.org WHO - World Health Organization http://www.who.int Women, Children and HIV – Resources for Prevention and Treatment http://www.womenchildrenhiv.org

51. 51 Links (4) y Electronic Resources (1) BioMed Central http://www.pubmedcentral.nih.gov/about/bmcjournals.html Free Medical Journals http://www.freemedicaljournals.com HighWire - Free Access to Developing Economies http://highwire.stanford.edu/lists/devecon.dtl HighWire - Free Online Full-text Articles http://highwire.stanford.edu/lists/freeart.dtl HINARI http://www.healthinternetwork.org INASP – International Network for the Availability of Scientific Publications http://www.inasp.org.uk ITM Library Electronic Journals List http://lib.itg.be/journals.htm

52. 52 Links (5) y Electronic Resources (2) PubMed Central http://www.pubmedcentral.nih.gov Scielo – Scientific Electronic Library Online http://www.scielo.org WHO Library Database WHOLIS http://www.who.int/library/ y Internet Search Google http://www.google.com IxQuick http://www.ixquick.com

53. 53 - End - Sarah Buys & Dirk Schoonbaert. Enhancing Access : ITM Library Support within the ITM-DGDC Framework Agreement – Cuban Libraries. [slideshow]. Antwerpen: 2004. 53 PowerPoint slides.