1. Dublin Housing Bureau Operated by the Irish Hotel Federation

2. Why a Housing Bureau A housing bureau has been established to facilitate requests for rooms in the city for large conferences, events and exhibitions. A housing bureau has been established to facilitate requests for rooms in the city for large conferences, events and exhibitions. It is necessary to centralise the requests to avoid duplication. It is necessary to centralise the requests to avoid duplication. A point of contact for the large conference venues and bookers such as CCD, O2, RDS, AIPCO members etc.. A point of contact for the large conference venues and bookers such as CCD, O2, RDS, AIPCO members etc..

3. Why Are the IHF Establishing the Dublin Housing Bureau To protect the interest of hoteliers – the AIPCO were looking at establishing a HB, commission of 15%. To protect the interest of hoteliers – the AIPCO were looking at establishing a HB, commission of 15%. IHF will operate the Housing Bureau as a non revenue source. IHF will operate the Housing Bureau as a non revenue source. The commission rates are transparent The commission rates are transparent The housing bureau can be used nationally The housing bureau can be used nationally The IHF already have a database of hotels set – up on the In1 console. The IHF already have a database of hotels set – up on the In1 console.

4. What do hoteliers have to do Dublin needs to be competitively priced to ensure the success of the city as a conference venue. Dublin needs to be competitively priced to ensure the success of the city as a conference venue. Hotels need to think of the big picture rather than ‘going for the kill’ on one event. Hotels need to think of the big picture rather than ‘going for the kill’ on one event. Allocations must be substantial as organisers prefer a limited amount of hotels Allocations must be substantial as organisers prefer a limited amount of hotels Hotels to commit to ‘charter’. Hotels to commit to ‘charter’. Charter : To ensure the success of Dublin as a worldwide competitive conference destination I commit to the charter of Dublin Hoteliers to offer value, quality service and a warm welcome to all conference and convention guests of Dublin. Charter : To ensure the success of Dublin as a worldwide competitive conference destination I commit to the charter of Dublin Hoteliers to offer value, quality service and a warm welcome to all conference and convention guests of Dublin. To populate availability on the In1 system 5 years forward. To populate availability on the In1 system 5 years forward. To work together for the better interest of the city. To work together for the better interest of the city.

5. How does it work Enquiries will come to HB from CCD or other venue, if a general enquiry the availability will be taken from the allocation. Enquiries will come to HB from CCD or other venue, if a general enquiry the availability will be taken from the allocation. If the bid progresses the hotels will be then e- mailed to hold the dates. If the bid progresses the hotels will be then e- mailed to hold the dates. If Dublin is then a contender the rates and availability will be firmed up following site inspections and finalising of the bid process. If Dublin is then a contender the rates and availability will be firmed up following site inspections and finalising of the bid process.

6. Cost to Hoteliers A commission rate of 8% + VAT charged to hotels. A commission rate of 8% + VAT charged to hotels. Hotels who have not contributed to DCB pay 12% + VAT. Hotels who have not contributed to DCB pay 12% + VAT. No membership fee of Housing Bureau. No membership fee of Housing Bureau. The IHF will operate the HB for two years with no revenue. The IHF will operate the HB for two years with no revenue. 3% in1, 1% marketing fund, balance administration of Housing Bureau. 3% in1, 1% marketing fund, balance administration of Housing Bureau.

7. Relationships The IHF will work closely with CCD (Opening Sept 2010) and other venues. The IHF will work closely with CCD (Opening Sept 2010) and other venues. Hoteliers Hoteliers The AIPCO have been consulted and are onboard with process. The AIPCO have been consulted and are onboard with process. Dublin Convention Bureau Dublin Convention Bureau In1 Solutions are Software provider In1 Solutions are Software provider

8. Suggested Rate Grid

9. ClientDateNo of delegates CorporateSeptember, 20109 National AssociationSeptember, 2010150 European Association17th - 21st September 20102,000 European Union of Geriatric Medicine28th September - 2nd October, 2010750 European Association4th - 6th & 10th - 12th February, 20111,500 Rotary International of GB & Ireland15th - 17th April, 20111,500 International Statistical Institute22nd - 27th August, 20113,000 British Orthopaedic Association13th - 16th September, 20111,000 ( IHF HB assisted) International Association26th - 30th June 20122,000 Association of Coloproctology of GB & Ireland2nd - 6th July 20121,000 International Bar Association29th September - 5th October, 20123,000 ( IHF HB assisted) Bookings to Date in CCD