1. Wide Area Workflow (WAWF) Demo
FGRRB Conference
DFAS eSolutions
Mark Edmunds (CTR)
June 2013
Integrity - Service - Innovation

2. Wide Area Workflow (WAWF) Demo
Invoice vs. COMBO vs. 2n1
Batch File Information
EDI/FTP Submissions
Contract Number Type
Contract Number Scenarios
WAWF Clause
Create from Template
Credit Amounts
Resubmitting Documents
Change DoDAAC
Other
MRS Reports
Questions
Integrity - Service - Innovation

3. Invoice vs. COMBO vs. 2n1 Invoice Invoice COMBO - Invoice
Unless LPO DoDAAC used, Invoice sent directly to entitlement system
COMBO
Invoice and Receiving Report created at same time; using the same data
Different routing paths to entitlement system
Invoice: Unless LPO DoDAAC used, Invoice sent directly to entitlement system
Receiving Report: Requires government acceptance prior to being routed to entitlement system
Interface into entitlement system separately
2n1 (Services Only)
Invoice and RR travel together; transmitted to entitlement system after approval by government official
No functionality to approve for lesser amount – Approve or Reject
Considered an ‘Approved Invoice’
COMBO - Invoice
Receiving Report
COMBO - RR
Invoice/RR
2n1

4. Batch File Information (EDI/FTP Submission)
Integrity - Service - Innovation

5. Batch File Information (EDI/FTP Submission)
Technical Support Provided by:
Joint Interoperability Test Command (JITC)
(520)
- Extremely helpful resource
Integrity - Service - Innovation

6. Batch File Information (EDI/FTP Submission)
After Login:
Detailed instructions regarding specific data layout and business rules for FTP and EDI

7. Batch File Information (EDI/FTP Submission)

8. Contract Number Type is not a ‘mandatory’ field
If entered, certain edits are applied to other data elements

9. Contract Number Scenarios – What data goes where??
-XXXX

10. WAWF Clause
Contracts contain guidance to assist with the data entry requirements for WAWF transactions

11. WAWF Clause
Contracts contain guidance to assist with the data entry requirements for WAWF transactions

12. Create from Template
Previously submitted WAWF documents can be used as a template for new WAWF transactions
Contract/Delivery Order/Transaction Type must be the same
If known, specific Invoice and/or Shipment Number can be entered

13. Select a previously submitted document to be used as a template
Create from Template
Select a previously submitted document to be used as a template
Data from template document populates new document; including Line Item data
Unique Invoice Number and/or Shipment Number must be entered on newly created transaction

14. Credit Amounts
WAWF allows for certain document type to contain negative CLINs, as long as the Invoice Total is positive

15. Resubmitting Documents

16. Resubmitting Documents
Clicking:
‘Change DoDAAC’
In addition to data on other Tabs, allows for routing DoDAACs on Header tab to be changed
Certain restrictions regarding Pay Office DoDAAC
Allows for data to be changed and resubmitted
‘Resubmit?’

17. Integrity - Service - Innovation
MRS Reports
GAMs have the functionality to request Management Reporting System (MRS) Reports
4/19/2017
Integrity - Service - Innovation

18. Integrity - Service - Innovation
MRS Reports
MRS Report Request Screen – Selection Options
Format – DOC, XML, TIFF, PDF, XLS, CSV
Frequency - Daily, Weekly, Monthly, Qtrly
CAGE – multiple codes available to be selected
4/19/2017
Integrity - Service - Innovation

19. Integrity - Service - Innovation
DLA Energy
First 6 positions of the Contract Number and Pay Office DoDAAC dictates whether the vendor has access the Energy transaction types
SPE600
SP0600
SPE601
4/19/2017
Integrity - Service - Innovation

20. Integrity - Service - Innovation
DLA Energy
Transaction type selection as compared to previous slide:
4/19/2017
Integrity - Service - Innovation

21. Integrity - Service - Innovation