1. Health and Safety at Oregon State University Steve LeBoeuf Environmental Health and Safety Department-Unit Safety Coordinator Seminar - 5/14/08

3. OSU Employee Safety Program  Employer (OSU) requirements  Safety policy  EH&S responsibilities  Safety training  University Safety Committee Department-Unit Safety Coordinator Seminar - 5/14/08

4. Employer Requirements  Provide Safe & Healthful Environment  Safety Devices & Safeguards  Safe Practices  Protect Life, Safety,and Health Department-Unit Safety Coordinator Seminar - 5/14/08

5. OSU Safety Policy Oregon State University will make reasonable efforts to provide a safe and healthful working environment for all employees, students and others who may utilize the University's facilities and grounds. All University departments/units will develop and implement safety policies and procedures that promote an injury free environment. Department-Unit Safety Coordinator Seminar - 5/14/08

6. EH&S Programs and Services  Safety Training  Environmental Programs (DEQ)  Fire Prevention and Life Safety  Emergency Planning  Occupational Safety (OR-OSHA)  Occupational Health (OR-OSHA)  Research Compliance Department-Unit Safety Coordinator Seminar - 5/14/08

7. Safety Training  Dual Process  Orientation  Acknowledgement Form  Job Specific Training  PeopleAdmin Started August 2007 Department-Unit Safety Coordinator Seminar - 5/14/08

8. Environmental Programs  Air Emissions  Property Evaluations  Site Remediation  Waste/Storm Water Discharge  Underground Storage Tanks  Pesticide Reporting Department-Unit Safety Coordinator Seminar - 5/14/08

9. Fire & Life Safety Program  Inspections with CFD  Fire Extinguishers  Alarm Systems  Sprinkler Systems  Fire Alarm Drills Department-Unit Safety Coordinator Seminar - 5/14/08

10. Emergency Preparedness and Response  Hazardous Materials  Earthquake  Utilities  Fire  Pandemic Flu  Terrorism Department-Unit Safety Coordinator Seminar - 5/14/08

11. Occupational Safety  General safety  Fire safety  Electrical safety  Ergonomics Department-Unit Safety Coordinator Seminar - 5/14/08

12. Occupational Health  Hearing Conservation  Respirator Fit-Testing  Occupational Exposure Monitoring Department-Unit Safety Coordinator Seminar - 5/14/08

13. Research Compliance  Chemical safety  Radiological safety  Biological safety Department-Unit Safety Coordinator Seminar - 5/14/08

14. University Safety Committee  Appointed by VP Finance & Administration  Faculty, Staff, and Students  Develops Safety Policies  Forum for Addressing Issues Department-Unit Safety Coordinator Seminar - 5/14/08

15. Regulatory Overview  Compliance assistance  Regulatory agencies  Risks on campus Department-Unit Safety Coordinator Seminar - 5/14/08

16. Questions?

17. The Role of Safety Committees in your Workplace Dan Kermoyan Environmental Health & Safety Department-Unit Safety Coordinator Seminar - 5/14/08

18. What? OSU has a Safety Committee? Department-Unit Safety Coordinator Seminar - 5/14/08

19. Various Safety Committees University Safety Committee University Safety Committee Department of Forestry Department of Forestry Department of Chemistry Department of Chemistry School of Agriculture School of Agriculture Research & Experiment Stations Research & Experiment Stations Student Health Services Student Health Services Valley Library Valley Library Dixon Rec. Center Dixon Rec. Center Others? Others? Department-Unit Safety Coordinator Seminar - 5/14/08

20. Special-Use Committees Biological Safety Committee Biological Safety Committee Chemical Use Committee Chemical Use Committee Institutional Animal Care & Use Committee (IAUCAC) Institutional Animal Care & Use Committee (IAUCAC) Radiation Safety Committee Radiation Safety Committee Many others (infection control committee, risk advisory committee, etc.) Many others (infection control committee, risk advisory committee, etc.) Department-Unit Safety Coordinator Seminar - 5/14/08

21. The University Safety Committee Environmental Health & Safety Environmental Health & Safety Risk management Risk management Human Resources Human Resources Student Health Services Student Health Services SEIU SEIU Valley Library Valley Library Greenhouse Operations Greenhouse Operations Dixon Recreation Center Dixon Recreation Center UHDS UHDS Facilities Services Facilities Services Student representation Student representation Department-Unit Safety Coordinator Seminar - 5/14/08

22. Purpose of a Safety Committee “To bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.” “To bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in each workplace. A safety committee assists the employer and makes recommendations for change.” Department-Unit Safety Coordinator Seminar - 5/14/08

23. Major functions of the University Safety Committee Campus safety policy creation/revision Campus safety policy creation/revision Training needs Training needs Review of accident statistics and follow-ups Review of accident statistics and follow-ups Department-Unit Safety Coordinator Seminar - 5/14/08

24. The University Safety Committee’s Five Essential Functions 1.) Written agenda 2.) Meet monthly 3.) Keep written minutes and post 4.) Make recommendations to employer 5.) Discuss workplace inspections, accident investigations, and employee training Department-Unit Safety Coordinator Seminar - 5/14/08

25. Key Issues for a successful Safety Committee Management Support Management Support Vice President, Finance & Administration Vice President, Finance & Administration Others: President, Provost, VP for Research Others: President, Provost, VP for Research Proactive Proactive Adequate representation Adequate representation Open forum Open forum Department-Unit Safety Coordinator Seminar - 5/14/08

26. Is my department required to have a Safety Committee? OAR 437-001-0765: “Rules for Workplace Safety Committees” OAR 437-001-0765: “Rules for Workplace Safety Committees” Agricultural activities – Div. 4, subdivision C Agricultural activities – Div. 4, subdivision C Forest activities – Div. 7, subdivision B Forest activities – Div. 7, subdivision B Number of employees Number of employees 11 or more: Always need a safety committee 11 or more: Always need a safety committee 10 or less: Depends on lost workday incident rate 10 or less: Depends on lost workday incident rate Department-Unit Safety Coordinator Seminar - 5/14/08

27. OSHA-required representation within a Safety Committee Equal employer/employee representation Equal employer/employee representation At least 2 members for 20 or less employees At least 2 members for 20 or less employees At least 4 members for over 20 employees At least 4 members for over 20 employees Department-Unit Safety Coordinator Seminar - 5/14/08

28. Required vs. “May be beneficial” Technically covered by the University Safety Committee Technically covered by the University Safety Committee Off-site stations are somewhat autonomous Off-site stations are somewhat autonomous Department-Unit Safety Coordinator Seminar - 5/14/08

29. Other Benefits of being a part of a Safety Committee? Point of contact with EH&S Point of contact with EH&S Information dissemination Information dissemination Customize to your department’s needs Customize to your department’s needs Communicate with other safety committees Communicate with other safety committees Department-Unit Safety Coordinator Seminar - 5/14/08

30. Does your department want a Safety Committee? Unique services or functions Unique services or functions Forestry Safety Committee Forestry Safety Committee Chemistry Safety Committee Chemistry Safety Committee Forum for employees to communicate safety Forum for employees to communicate safety Avoids duplication of effort Avoids duplication of effort Safety Internalization; Sense of ownership Safety Internalization; Sense of ownership Department-Unit Safety Coordinator Seminar - 5/14/08

31. Questions?

32. EH&S “On-Call” System Dan Kermoyan Environmental Health & Safety Department-Unit Safety Coordinator Seminar - 5/14/08

33. EH&S On-Call System 230-0129 Single point notification system Single point notification system 148 calls since inception 148 calls since inception Types of calls received Types of calls received Department-Unit Safety Coordinator Seminar - 5/14/08

34. EH&S On-Call System 230-0129 Other avenues: Work Control Center, 7-2969 Other avenues: Work Control Center, 7-2969 Hours of operation Hours of operation After hours emergencies: EH&S is notified via Public Safety Dispatch (7-7000) After hours emergencies: EH&S is notified via Public Safety Dispatch (7-7000) Department-Unit Safety Coordinator Seminar - 5/14/08

35. EH&S On-Call System 230-0129 What can you call the On-Call number for? What can you call the On-Call number for? Questions, How-to’s, Guidance, Spills, etc. Questions, How-to’s, Guidance, Spills, etc. Department-Unit Safety Coordinator Seminar - 5/14/08

36. Test Question: Department-Unit Safety Coordinator Seminar - 5/14/08

37. Questions?

38. Intermission Department-Unit Safety Coordinator Seminar - 5/14/08

39. Chemical Inventory Lance Jones Environmental Health and Safety Department-Unit Safety Coordinator Seminar - 5/14/08

40. History 101: campus chemical requests 1986 – ERTK – (OR-OSHA) 1986 – ERTK – (OR-OSHA)  List all your chemicals so we can get MSDS sheets. 1987 – CRTK – State fire marshal (SFM) 1987 – CRTK – State fire marshal (SFM)  Tell us about your chemicals: > room thresholds 1991 – Carcinogens 1991 – Carcinogens 1994 – EPA air permit 1994 – EPA air permit  Quantify the chemicals on the list Department-Unit Safety Coordinator Seminar - 5/14/08

41. History 101 (cont.) 1997 – CRTK update 1997 – CRTK update  Report levels by building, not room 2001 – CDC select agents 2001 – CDC select agents  Which of those do you have? 2003 – DOT HM252 Placarded loads 2003 – DOT HM252 Placarded loads  If you have these, let us know 2008 – DHS terrorism chemicals 2008 – DHS terrorism chemicals 2010 - ?? 2010 - ?? Department-Unit Safety Coordinator Seminar - 5/14/08

42. History 201 1991 – CSC: university-wide inventory system? 1991 – CSC: university-wide inventory system? 1998 – Web-based database instituted 1998 – Web-based database instituted  Thresholds for entry 1998–2003 - annual reminder to update 1998–2003 - annual reminder to update 2003 – EH&S buys EHSA inventory module 2003 – EH&S buys EHSA inventory module 2003–2006 – annual update not requested 2003–2006 – annual update not requested 2007 – New system ready on 4/1/2007 2007 – New system ready on 4/1/2007  Includes web update module Department-Unit Safety Coordinator Seminar - 5/14/08

43. Recurring Reports DHS – report changes to threshold quantities DHS – report changes to threshold quantities OR-OSHA – annual inventory component in lab chemical hygiene plan OR-OSHA – annual inventory component in lab chemical hygiene plan SFM – annual report in June of each year SFM – annual report in June of each year DEA – licensing and disposal requirements for controlled substances DEA – licensing and disposal requirements for controlled substances CSC – registration/approval of carcinogens CSC – registration/approval of carcinogens Department-Unit Safety Coordinator Seminar - 5/14/08

44. Quantities Or-OSHA – any amount Or-OSHA – any amount SFM – totals by building SFM – totals by building  Amounts vary: any amt up to 50 gal CDC – very small quantities CDC – very small quantities DHS – totals by building or facility DHS – totals by building or facility  Amount varies from 100 g/campus to 10,000 lbs DEA – amount based on schedule DEA – amount based on schedule Departmental responsibilities... Departmental responsibilities... Department-Unit Safety Coordinator Seminar - 5/14/08

45. Inventory Program Detail Inventory assigned to combination of chemical manager (PI) and room (permit) Inventory assigned to combination of chemical manager (PI) and room (permit) Each room with chemicals - at least 1 PI Each room with chemicals - at least 1 PI Multiple PI’s can be assigned to rooms Multiple PI’s can be assigned to rooms  PI’s can have multiple rooms Your role... Your role... Department-Unit Safety Coordinator Seminar - 5/14/08

46. Web Inventory Access Username and password assigned Username and password assigned User can be granted access to many permits User can be granted access to many permits Training records for attached lab workers Training records for attached lab workers Department-Unit Safety Coordinator Seminar - 5/14/08

50. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08

51. Pete Schoonover Environmental Health and Safety Hazard Awareness Sign System

52. A Visual Way to say BE CAREFUL Department-Unit Safety Coordinator Seminar - 5/14/08

53. What’s it For??? Employee Awareness Employee Awareness Emergency Response Emergency Response Community Right to Know Community Right to Know Maintenance Awareness Maintenance Awareness Special Access Requirements Special Access Requirements Sign can be changed easily, reprinted and replaced. Sign can be changed easily, reprinted and replaced. Department-Unit Safety Coordinator Seminar - 5/14/08

55. Sign Information Available from EHS Web Site Available from EHS Web Site http://oregonstate.edu/ehs/bulletin/si28.html http://oregonstate.edu/ehs/bulletin/si28.html http://oregonstate.edu/ehs/bulletin/si28.html Complete a Form and send it to EH&S. We will create, print and mount the new signs. When a change is needed, let us know. Complete a Form and send it to EH&S. We will create, print and mount the new signs. When a change is needed, let us know. Department-Unit Safety Coordinator Seminar - 5/14/08

56. Questions? Department-Unit Safety Coordinator Seminar - 5/14/08