1. Time & Attendance
Suprema Inc.

2. Contents
Overview T&A configuration Device configuration Reports Example

3. Overview
Basic concepts
Configuring steps
Simple example

4. Basic Concepts

5. Basic Concepts Description Max Shift
A shift is the pattern that the employee will work and is made up of Daily Schedules
Weekly or daily shifts* 64
Daily Schedule
A daily schedule for each different day type that employees can work
Building blocks for Shift and consists of Time Slots
128
Time Slot
Building block for Daily Schedule
Define the Time Category, rounding, grace options etc. for the specified interval
16 per Daily Schedule
Time Category
Work time is divided into Time Categories such as normal time, overtime, etc.
Define the time rate and the rounding option
* Daily shift is not supported in the free version

6. Configuring Steps Setting up time categories
Setting up daily schedules
Setting up shifts
Setting up holidays
Assigning shifts to users
Assigning holidays or leaves to users
Setting up devices
Generating T&A reports

7. Simple Example T&A rules All GBS members are assigned to this rule
5 day work week
Regular working time
09:00 ~ 18:00
Late In if checking in later than 9:05
Early Out if checking out before 18:00
All work hours are in 10-minute units
All GBS members are assigned to this rule

8. Example: Daily Schedule

9. Example: Shift

10. Example: Device Configuration and Report

11. Example

12. T&A Configuration Time category Daily schedule Shift
Holiday management
Leave management

13. Time Category Define the characteristics of a time slot
Maximum 64 categories
Ex) If rounding is 10 min,
7:12 => 7:10, 9:30 => 9:30, 10:19=> 10:10

14. Daily Schedule Maximum 128 daily schedules Time slot
Maximum 16 per day
Consists of one time category
Options for calculating working time
Minimum Duration
Rounding(In)/Rounding(Out)
Affect Result
Options for determining ‘Late In’ or ‘Early Out’
Grace(Start)/Grace(Out)
Auto Check In/Auto Check Out

15. Daily Schedule: Options

16. Daily Schedule: Tips
When there are more than two time slots with the same time category
The rounding values are applied to the sum of the working time
Ex)
Rounding: 10
Total Working Time = 3:46 + 2:35 = 6:21 with rounding => 6:20
If Grace option is disabled, Late In or Early Out will not be displayed for the time slot
If Affect Result option is not selected, the slot will not be used for determining the Result filed of the report
Time Slot 1
Time Slot 2
Working Time
3:46
2:35

17. Daily Schedule: Working Time and Result I
Original Data
By Time Slot Option
Check In
9:03
Grace(Start) 5 => 9:00
Check Out
11:53
Rounding(Out) => 11:40
Working Time
2:50
2:40
Result
Check both for Late In and Early Out => Early Out

18. Daily Schedule: Working Time and Result II
Original Data
By Time Slot Option
Check In
9:03
Grace(Start) 5 => 9:00
Check Out
11:53
Grace(End) 10 => 12:00
Working Time
2:50
3:00
Result
No effect for Result => Absence

19. Daily Schedule: Working Time and Result III
Original Data
By Time Slot Option
Check In
9:03
Grace(Start) 5 => 9:00
Check Out
11:53
Rounding(Out) => 11:40
Working Time
2:50
2:40
Result
No check for Early Out => Normal

20. Shift Consists of daily schedules Maximum 64 shifts
A daily shift can cover up to 31 days

21. Holiday Management Maximum 64 holiday rules
Holiday lists should be created in the Access Control menu

22. Leave Management
Working time will not be calculated for the leave days
The leave type will be displayed in the Result field of the reports

23. Device Configuration
T&A mode
T&A key configuration
Example

24. Device Configuration: T&A Mode
Description
Not Use
Disable T&A functions.
Manual
Users have to press the specified key to record T&A events.
Manual Fix
After a T&A key is pressed, the device will remain in that mode until another T&A key is pressed.
Auto Change
The device will change T&A modes automatically according to the specified schedule. See Auto Mode Schedule option.
Event Fix
The T&A mode will be fixed to the specified event.

25. Device Configuration: Other Options

26. Event Type Option Example
Time slot between 09:00 AM ~ 18:00 PM
Check-In 11:00 AM
Check-Out 17:00 PM
Regard as normal…
Only Result
Result
Working Time
True
False
Normal
9:00
6:00
Late-In
Early-Out

27. Reports Generating report Report types Calculating working time
Determining the Result field
Editing report data
I/O board

28. Generating Report
Select Report at the task pane of Time and Attendance menu
For direct mode devices, you may have to click Upload Log before Update Report

29. Daily Report

30. Individual Report

31. Result Report

32. Calculating Working Time
Calculating the working time of a day
Per each time slot,
Apply grace options if any
Apply the rounding values
Multiply the rounded time by Time Rate of the time category
Sum up the working time of all the time slots
Time Category
Check-In
Check-Out
Rounding
Working Time
Time Rate
Regular
09:05
18:00 10
8:50
1.0
Overtime
19:10
21:50 30
2:30
1.5
Overnight
23:00
01:00
2:00
2.0
Total Working Time(min) = 530 * * * 2.0 = 1005

33. Result Field Priority Description Normal
On time both for arriving and leaving
Late In
Check in later than the specified time
Early Out
Check out earlier than the specified time
Late In/Early Out
Check in later and check out earlier
Missing In
No Check-In event
Missing Out
No Check-Out event
Absence
No Check-In and Check-Out event
If leave is registered, the leave type will be displayed
Priority
Absence > Missing Out > Missing In > Late In/Early Out > Early Out > Late In > Normal

34. Editing Report: Update in Place
Procedures
Locate a cell to modify
Click the cell
Enter a new value or select an option from the drop-down list
It will not overwrite the original data collected from the devices
To reproduce the report with the original data, click the checkbox Rebuild and click Update Report again

35. Editing Report: Detailed Editing
Procedures
Locate a row to modify
Right-click the row and select Detailed editing
In the Detailed editing dialog, modify the selected events
Click Update Report
To reproduce the report with the original data, click the checkbox Rebuild All and click Update Report again

36. Editing Report

37. I/O Board For quickly determining which users are checked in or out
Not supported in the free version

38. Example
Case 1: Over time
Case 2: Holiday
Case 3: Daily shift

39. Over Time: Rule 5 day work week Rules Regular Time
09:00 ~ 12:00 (Morning Time)
13:00 ~ 18:00 (Afternoon Time)
An employee should work more than 2 hours to be regarded as attendance
Rounding is 10 minute
Over Time
19:00 ~ 05:00
Should work more than one hour
Over time rate is twice of regular time
Late In & Early Out
Grace time is 5 minute both for Check-In and Check-Out
Event Generation
Manual mode
No automatic Check-In and Check-Out
No first Check-In and last Check-Out

40. Over Time: Time Category
Rules
Regular Time
Rounding is 10 minute
Over Time
Over time rate is twice of regular time
Rounding is 30 minute

41. Over Time: Daily Schedule

42. Over Time: Time Slot Rules Regular Time 09:00 ~ 12:00 (Morning Time)
13:00 ~ 18:00 (Afternoon Time)
An employee should work more than 2 hours to be regarded as attendance
Rounding is 10 minute

43. Over Time: Time Slot Rules Over Time 19:00 ~ 05:00
Should work more than one hour
Rounding is 10 minute
No Late In/Early Out

44. Over Time: Shift

45. Over Time: Device Configuration
Rules
Event Generation
Manual mode
No automatic Check-In and Check-Out

46. Over Time: Sample Case

47. Over Time: Sample Case

48. Holiday: Rule Holiday rule options Regard as in a non working day
Regard as in a normal shift
Apply new daily schedule
Rules
Holiday
09:00 ~ 18:00
Time rate is twice of regular time
During the holiday, an employee should work more than 1 hour to be regarded as attendance
Rounding is 30 minute
No Late In/Early Out

49. Holiday: Daily Schedule

50. Holiday: Holiday Rule

51. Holiday: User

52. Holiday: Sample Case

53. Daily Shift: Scenario Rules Group Group A, B, C, D Shift
3 shifts: Day time, Evening time, Night time
Daily Schedule
Day time: 08:00 ~ 16:00
Evening time: 16:00 ~ 24:00
Night time: 00:00 ~ 08:00
Event
Out Duty hours regarded as regular working hours
First authentication as ‘Check-In’, and last as ‘Check-out’

54. Daily Shift: Day

55. Daily Shift: Evening

56. Daily Shift: Night

57. Daily Shift: Shift