1. 8/14/20151 ERSO-IT INFO Session Process for Vacation Leave

2. 8/14/20152 Set up Vacation Leave Request to supervisor for time off via email. Once approved…  In CalAgenda: Set up a Meeting to Block Time Off Set up Daily Note: add supervisor and/or any co-worker.  Setup Email Vacation Message: Go to Email via Web interface, https://imap.eecs.berkeley.edu Setup reply message, begin and end dates, and enable.  Setup Phone: Greeting message Return date

3. 8/14/20153 The following example is for setting up 1 week vacation from April 7 th to the 11 th 2008 The following example is for setting up 1 week vacation from April 7 th to the 11 th 2008 Setup 1 Week Vacation

4. 8/14/20154 Log in to your Calendar Select weekly view Using the scroll arrows, select the week of April 7 th to the 11th Select the Starting time (8AM) Drag the mouse to the end (5PM) Block Time in CalAgenda

5. 8/14/20155 Double Click on the highlighted area And this window will pop-up Give it a Title Then click on “Repeating…” Block Time in CalAgenda

6. 8/14/20156 Select the weekdays included in your vacation period Block Time in CalAgenda

7. 8/14/20157 Then select the end date Block Time in CalAgenda

8. 8/14/20158 All the dates will be populated here Click OK Block Time in CalAgenda

9. 8/14/20159 Notice all the dates populated here Click OK Block Time in CalAgenda

10. 8/14/201510 Anyone viewing your Calendar will see these dates blocked: Block Time in CalAgenda

11. 8/14/201511 Right click here or hit F3 to setup a daily note Setup Daily Note

12. 8/14/201512 Give the Daily Note a title, include your name. Add your supervisor and/or co-worker’s names (People that will see your note on their calendars) Setup Daily Note Mike Jones Click the Check mark to populate the list

13. 8/14/201513 Add your supervisor and/or co-worker’s names (People that will see your Note in their calendars) Setup Daily Note Mike Jones Click OK The Name is populated on the list

14. 8/14/201514 Setup Daily Note Click "Yes" You may add more text to the message here, or just click on "Send" This windows will Pop-up

15. 8/14/201515 Use “Daily Note” for planned absences  F3 or  Right click on day and select New Daily Note or  Edit > New > Daily Note Repeating Add your group or your team lead  Planned time away from the office is visible to other team members  Send email to “attendees” Block time on your calendar with a Meeting to show when you are out of the office New Daily Note

16. 8/14/201516 Where to go for help http://www.erso.berkeley.edu/tools/tools_006b.shtml ( Technical References & How-To’s) http://www.erso.berkeley.edu/tools/tools_006b.shtml Technical References & How-To’s calagenda.berkeley.edu/help_training/index.html ersoithelp@erso.berkeley.edu ERSO IT Support Lines: Carol: 3-7852 / Gus: 3-8886