1. 1QCTO presentation to the Portfolio Committee HET 22 May 2013 Presentation to the Portfolio Committee Meeting of Higher Education and Training 22 May 2013

2. PRESENTATION OUTLINE QCTO presentation to the Portfolio Committee HET 22 May 2013 2

3. 3 Presentation Outline 1.Introductions 2.How the QCTO defines itself 3.How the QCTO works 4.Achievements up todate 5.Challenges 6.Conclusion

4. 1. INTRODUCTIONS QCTO presentation to the Portfolio Committee HET 22 May 2013 4

5. Introductions QCTO presentation to the Portfolio Committee HET 22 May 2013 5 The Quality Council for Trades and Occupations is one of three Quality Councils: CHE Umalusi QCTO It is responsible for the development, maintenance and quality assurance of occupational qualifications

6. Introductions Started as a project of the Department of Labour with different traditions and historical basis QCTO came into being as an entity after more than 10 years of contestation about the National Qualifications Framework Also established after the second review of the SETAs The changes created uncertainties QCTO presentation to the Portfolio Committee HET 22 May 2013 6

7. Introductions Created a variety of expectations and assumptions about the QCTO’s work In fact, the need for the existence of the QCTO was at question A delayed start up: QCTO starts with a history and given model Push and pull tensions of old and new Model with no processes QCTO presentation to the Portfolio Committee HET 22 May 2013 7

8. 2. HOW THE QCTO DEFINES ITSELF QCTO presentation to the Portfolio Committee HET 22 May 2013 8

9. How QCTO defines itself QCTO is about occupational qualifications as opposed to general vocational qualifications Occupational qualifications: —Preparations to do a job — Starting point is a job that exists — Assumptions of foundational learning — Structured primarily for workplace learning, but not exclusively — Apprenticeship is one example — The higher one goes up the qualification ladder, the less occupational the qualification becomes QCTO presentation to the Portfolio Committee HET 22 May 2013 9

10. 3. HOW THE QCTO WORKS QCTO presentation to the Portfolio Committee HET 22 May 2013 10

11. How the QCTO works Sensible interpretation of the model Building on what already exists - Legacy Qualifications—SETAs, SAQA unit standards; and DHET N 4 -6 courses - systematically removed when replaced by new qualifications QCTO presentation to the Portfolio Committee HET 22 May 2013 11

12. How the QCTO works Establishing a New approach : Development Quality Partners to manage and fund the development QCTO monitors oversees and ensures reporting Ensures involvement of Community of Expert Practitioners, where industry plays an active role, is fully engaged in the entire development process QCTO presentation to the Portfolio Committee HET 22 May 2013 12

13. How the QCTO works Building new quality assurance model — inherited a weak model (light touch) Standards setting for assessment by Assessment Quality Partners Accreditation of service providers Developing a certification system - conducting research to develop a certification system to serve all QCTO qualification needs Support the NQF development and implementation overseen by SAQA - engaged in a variety of SAQA projects—RPL, Articulation, etc QCTO presentation to the Portfolio Committee HET 22 May 2013 13

14. How the QCTO works Establishing a useful working relationship and role for SETAs Recognizes SETAs as the legal leading authority on industry training and employment needs Works with several SETAs on special projects Actively engaged with SETAs as they quality assure legacy qualifications Building a new organisation QCTO presentation to the Portfolio Committee HET 22 May 2013 14

15. 4. Achievements up to date QCTO presentation to the Portfolio Committee HET 22 May 2013 15

16. Achievements up to date 1. Qualifications By end of the fourth quarter 50 qualifications submitted to the Qualifications Committee 10 qualifications recommended to SAQA 18 approved by Qualifications Committee for public comment 31 returned for additional work 2, 250 legacy qualifications, assigned to the QCTO, requiring maintenance QCTO presentation to the Portfolio Committee HET 22 May 2013 16

17. Achievements up to date N4 to N6 courses revision NQF Level 5 occupational qualification (Higher Certificate) –Delegation to SETAs and former Professional Body ETQAs for legacy qualifications QCTO presentation to the Portfolio Committee HET 22 May 2013 17

18. Achievements up to date 2.Policy development 12 QCTO Corporate services policies developed and approved Draft polices developed and awaiting approval –Supply Chain Management –Recruitment Policy –Performance and Development Management System –QCTO Code of conduct QCTO presentation to the Portfolio Committee HET 22 May 2013 18

19. Achievements up to date 2.Policy development Accreditation of Assessment Centres Policy Criteria and Guidelines for Assessment Quality Partners (AQPs) Accreditation of Skills Development Providers Policy Certification Policy QCTO presentation to the Portfolio Committee HET 22 May 2013 19

20. Achievements up to date 3. Staffing By the end of 2012/13, permanent staff component consisted of 3 at Executive Management 1 at Senior Management 8 at Middle Management 4 Support Staff Supported by 12 interns, half of whom serve the certification section, 2 contract staff at a middle management level QCTO presentation to the Portfolio Committee HET 22 May 2013 20

21. Achievements up to date 4. Performance targets At the end of the fourth quarter performance report showed 50% of performance targets achieved 17% of performance targets partially achieved NB: Total number of targets 51 QCTO presentation to the Portfolio Committee HET 22 May 2013 21

22. Achievements up to date 5. Finances—Income and Expenditure as well as notes on audits Income/Revenue QCTO presentation to the Portfolio Committee HET 22 May 2013 22 INCOME/REVENUE Total Revenue Budget for 2012/2013 1 st Quarter ended 30 June 2012 2 nd Quarter ended 30 September 2012 3 rd Quarter ended 31 December 2012 4th Quarter ended 31 March 2013 R’000 DHET-Government Grant R20, 216R5,054 Roll over funds received – (Government Grant) R7, 857---- Other income – (Government Grant). Increase to baseline R136 TOTALR28, 352R5,054 R5,190

23. Achievements up to date Finances—Income and Expenditure as well as notes on audits Expenditure QCTO presentation to the Portfolio Committee HET 22 May 2013 23

24. Achievements up to date Finances—Income and Expenditure as well as notes on audits Audit Outcomes 2011/12 Unqualified audit opinion Implementation Plan for all other findings developed and implemented during 2012/13  Findings of Predetermined Objectives corrected with the assistance and engagements with the AG  QCTO own CFO appointed to enhance financial management  QCTO in the process of appointing own internal auditors QCTO presentation to the Portfolio Committee HET 22 May 2013 24

25. Achievements up to date 6. Governance— Established QCTO Council Committees Executive Audit and Risk Finance Qualifications Assessment and Accreditation QCTO presentation to the Portfolio Committee HET 22 May 2013 25

26. Achievements up to date 7. Public Relations National Roadshows with SABPP were conducted. The aim was to share QCTO information to University Learners and HR Employees A private provider conference organised by APPETD afforded QCTO a platform to inform private providers about roles and responsibilities of private providers as key partners to the delivery of the QCTO Mandate QCTO took part in NSA National Conferences. The aim of the conferences were to report on achievements and way forward of NSA and how QCTO, as a partner, participated in NSA’s achievements QCTO presentation to the Portfolio Committee HET 22 May 2013 26

27. Achievements up to date QCTO is planning National Road shows in September. The road shows will focus on providing information on how the QCTO operates, its achievements to date as well as strengthen relationships with its partners Establishing own Website – 80% complete QCTO presentation to the Portfolio Committee HET 22 May 2013 27

28. CHALLENGES QCTO presentation to the Portfolio Committee HET 22 May 2013 28

29. CHALLENGES Organisational Housing Staffing – sufficiency and competency Funding QCTO presentation to the Portfolio Committee HET 22 May 2013 29

30. CHALLENGES Operations On-going challenges with N1 – 3 N4 – 6 courses Determination of articulation principles Our provider system The accreditation of the Public FET college system Establishing the certification system – resources needed (financial and human) QCTO presentation to the Portfolio Committee HET 22 May 2013 30

31. CONCLUSION QCTO presentation to the Portfolio Committee HET 22 May 2013 31

32. Conclusion 2013/14 Annual Performance Plan presented to the Committee, largely the same as previous one Given the foundation laid over the past 12 months the organisation expects to continue on the success achieved in the 4 th quarter of 2012/13 QCTO presentation to the Portfolio Committee HET 22 May 2013 32

33. Conclusion The QCTO continues on its bold plan to provide access, success and progression for all who want a trade or occupation where articulation to higher education is possible. QCTO presentation to the Portfolio Committee HET 22 May 2013 33

34. EXTRACT FROM PERFORMANCE REPORT FOURTH QUARTER RESULTS QCTO presentation to the Portfolio Committee HET 22 May 2013 34

35. QCTO presentation to the Portfolio Committee HET 22 May 2013 35 Fourth Quarter Results Performance Indicators 4 th Quarter Target 4 th Quarter ActualOverall Progress of indicators policies, procedures and systems developed and implemented in line with agreements from Council or QCTO Management Committee 12 Financial policies developed and approved. List of 9 additional financial policies to be developed in 2013/14 (Policies Register) was developed and approved by Council in its meeting held on 20 February 2013 Accounting systems to be utilised for accrual system and financial statements were identified,

36. QCTO presentation to the Portfolio Committee HET 22 May 2013 36 Fourth Quarter Results Performance Indicators 4 th Quarter Target 4 th Quarter ActualOverall Progress of indicators namely Pastel Evolution and Caseware. Approval was granted to procure the systems in January 2013, however the procurement process was delayed at DHET and not yet finalised by 31 March 2013. Consequently, implementation was deferred for 2013/14

37. QCTO presentation to the Portfolio Committee HET 22 May 2013 37 Fourth Quarter Results Performance Indicators 4 th Quarter Target 4 th Quarter ActualOverall Progress of indicators 1.2.2.1 Number of PFMA and Treasury Regulation and PPPFA compliant QCTO supply chain management policies, procedures and systems developed and implemented in line with agreements from Council or QCTO Management Committee Draft plan developed to function independently from DHET ito supply chain management by 31 March 2013 List of identified SCM policies (Policies Register) was developed and approved by Council in its meeting held on 20 February 2013 Draft QCTO Supply Chain Policy developed. The draft policy will be considered for approval by Council in May 2013

38. QCTO presentation to the Portfolio Committee HET 22 May 2013 38 Fourth Quarter Results Performance Indicators 4 th Quarter Target4 th Quarter ActualOverall Progress of indicators 1.3.1.1 Number of planned posts filled 3416 permanent positions, 2 positions through secondment, 1 contract position, and 12 interns were filled. Reason(s) for variance5 DHET seconded staff did not accept the offers of transfer to QCTO and have reverted back to DHET in January 2013. These positions could not be advertised and filled prior to the completion of the process. Position of Director IT was only interviewed in March 2013

39. QCTO presentation to the Portfolio Committee HET 22 May 2013 39 Fourth Quarter Results Performance Indicators 4 th Quarter Target 4 th Quarter ActualOverall Progress of indicators Actions taken to resolve identified problem(s) 6 positions advertised during March 2013 The other outstanding positions advertised will be filled in not later than April 2013 1.3.1.2 Number of QCTO human resources management Draft plan developed to function independently from DHET ito human resources management by 31 March 2012 Internal HR policies to assist the QCTO to function independently from DHET were identified List of 24 HR policies to be developed in 2013/14 (Policies Register) was

40. QCTO presentation to the Portfolio Committee HET 22 May 2013 40 Fourth Quarter Results Performance Indicators 4 th Quarter Target 4 th Quarter Actual Overall Progress of indicators 1.4.3.1 % establishment of the QCTO website 100Status quo in relation to the development of the website was as follows as at 31 March 2013: Home /Welcome page – 100% complete QCTO Data Loader – 80% complete About Us page – 100% complete Events page – 90% complete FAQ page – 95% complete Contact us page – 95% complete

41. 41QCTO presentation to the Portfolio Committee HET 22 May 2013