1. HR Time Collection System

2. ASPSA’s New Time Reporting System
KABA
ASPSA’s New Time Reporting System
What you need to clock in/clock out:
-NC State Username
-NC State Password
-Employee ID #

3. Quick Facts
You must “clock in” and “clock out” for each appointment you have
If you have any breaks between session you will clock out for the break, clock back in for next session
If you miss a punch you must complete a missed punch form

4. GradesFirst Reports are still to be submitted in GradesFirst.
Nothing in GradesFirst will change. You will still submit payroll in GradesFirst.
We will use GradesFirst time sheet to verify accuracy of your KABA time sheet.

5. Time Collection System Overview
Types of Time Collection Devices (TCD)
Kaba web clock
Time Collection System
Types of Time Collection Devices (TCD)
Kaba web clock
Allows employees to track time using the Kaba web clock application, accessible through the MYPACK PORTAL.
NCSU ID # is used to clock In/Out

6. Time Collection System Overview (cont’d)
For those utilizing a Kaba web clock
Accessible from the MYPACK Portal through Employee Self Service. (valid unity_ID/password required) (Navigation: Time Reporting->Report Time->Punch Clock)
Employees with a valid NCSU ID # can login to the web clock to punch In/Out.
Convenient for employees with access to a computer, laptop, or personal IP device with access to the internet.
Time Collection System

7. Punch Employee Responsibilities
Be on time for scheduled work activity
Punch In/Out on the Kaba clock device specified by the supervisor
Web clock - Type in the 9 digit employee_ID #
Access the web clock through the MYPACK Portal
Main Menu->Employee Self Service->Time Reporting->Report Time->Punch Clock
Follow the onscreen instructions to punch In/Out
Follow department guidelines regarding lunch and break time
Notify the supervisor immediately if unable to punch In/Out of a Kaba clock device. Please note any errors or messages.
Punch Employee Responsibilities
Must have a valid All Campus NCSU ID Badge (proximity access) to punch In/Out.
Must Punch in at the beginning of every shift and Punch out at the end of every shift.
Check with department manager regarding lunch and break guidelines for punching In/Out
Notify supervisor immediately if they are unable to punch In/Out, noting any errors or messages.

8. Kaba Web Clock Enter your 9 digit employee ID# then click OK
The Kaba Web Clock is accessible from the MYPACK PORTAL. The employee will type in their Employee ID and click OK to record time worked. The following slides reflect the login and logout appearance.

9. Kaba Web Clock
Employee Name
Kaba Web Clock
Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is starting work and clocking in.
Note: Time Record View will be cover later in the lesson.
Click on the “Job Clock In” link at the beginning of your work day or returning after a break.

10. Kaba Web Clock
If you have multiple jobs, select the appropriate clock location from the drop down list.
Kaba Web Clock
Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is starting work and clocking in.
Note: Time Record View will be cover later in the lesson.

11. Kaba Web Clock Successful clock punch Kaba Web Clock
Welcome Employee
Kaba Web Clock
Once the time stamp is recorded the employee receives an acknowledgement screen display indicating the clock punch was successful.

12. Kaba Web Clock
Employee Name
Kaba Web Clock
Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is finishing work and clocking out.
Click on the “Job Clock Out” link for breaks or the end of your work day.

13. Kaba Web Clock Successful clock punch Kaba Web Clock
Employee
Kaba Web Clock
Once the time stamp is recorded the employee receives an acknowledgement screen display indicating the clock punch was successful.

14. Kaba Web Clock
Employee Name
Kaba Web Clock
Once the employee types in their Employee ID and clicks OK the next slide also provides the option to view Time Records. Click on “Time Record View” to begin viewing recorded time.
To view historical punch data click on “Time Record View”.

15. Kaba Web Clock
Select the date you want to view and click the “View Time” link.
Kaba Web Clock
The employee can view daily time records by selecting a specific day from the drop down list.

16. Kaba Web Clock
Kaba Web Clock
The example illustrates a single day worth of time records for the employee. The screen will display punch time information for approximately 1 minute then log the employee out if no other options are selected.
Punch time activity for a specific date. When you finish view click “Done”.

17. Employee Self Service Timesheet
Employees can view and/or print a copy of their timesheet by navigating to Employee Self Service in the MYPACK Portal.
Navigation Path:
Main Menu->Employee Self Service->Time Reporting->Report Time-> Display/Print Time Sheet
Employee Timesheet View
Employees can view their timesheet by navigating to the following location in the MYPACK Portal:
Main Menu->Employee Self Service->Time Reporting->Report Time->View Time->Display/Print Timesheet
The employee will have to select the “Check Date” they would like to view/print

18. Employee Self Service Timesheet (cont’d)
When the Display/Print Time Sheet panel opens (below) the user can click on the high-lighted search icon then select the specific paycheck date the user wants to view or print. After the date is select then click “Generate Time Sheet” to view and/or print.
Employee Timesheet View

19. Bi-weekly Employee Timesheet Example
Employee Timesheet View
Employees can view their timesheet by navigating to the following location in the MYPACK Portal:
Main Menu->Employee Self Service->Time Reporting->Report Time->View Time->Display/Print Timesheet
The employee will have to select the “Check Date” they would like to view/print

20. How to create Kaba Web Clock Shortcut
To create a shortcut on the desktop to the Kaba Web Clock, do the following:
Right-click an open area on the desktop, point to New, and then click Shortcut.
In the “Type the location of the item:” field copy and paste the web link, , and then click Next.
Type Kaba Web Clock as the name for the shortcut, and then click Finish.