1. Single Sourcing with TCS: Using FrameMaker to Manage Print and Help Authoring Matt Sullivan, GRAFIX Training & Consulting 888 882-2819 matt@grafixtraining.commatt@grafixtraining.com

2. 2-day TCS Integration Classes Available at the STC meeting in Philly, see –http://www.stc.org/55thConf/precon/certAdobe.as phttp://www.stc.org/55thConf/precon/certAdobe.as p Available in southern California, see –http://grafixtraining.com/pages/schedule.htmlhttp://grafixtraining.com/pages/schedule.html Available remotely –Only a 2-student minimum for live online training! –http://grafixtraining.com/pages/remote.htmlhttp://grafixtraining.com/pages/remote.html

3. Goal To show how traditional documentation methods can be used to control custom and conditionalized output including (not limited to): –Print –A variety of Help formats –Adobe AIR

4. Overview of Session Concept of TCS Concept of Template-Driven Frame projects Key FrameMaker Topics Acrobat 3D Toolkit RoboHelp Setup Outputs Revisions

5. Adobe Technical Communication Suite Integrated versions of applications –FrameMaker 8 –Acrobat 3D A superset of Acrobat 8 Professional –Captivate 3 –RoboHelp 7 –(RoboHelp Packager for AIR) New License $1,599 Upgrade to TCS from any version of these four products for $999 –Don’t forget the Maintenance Contract and VLP Discounts 30-day fully functioning downloads available

6. DTP and Help Naming Conventions Strive for no format overrides –Format with Paragraph and Character styles only Consistent Naming Conventions for –Paragraph Formats –Character Formats –Conditions –Cross Reference Formats –Master and Reference Pages –Colors Styles –InitialCap –ALLCAP –lower_case

7. FrameMaker Assign Master Pages automatically –Ex: CoverPage, RotatedTables, FullPageGraphics –MasterPageMaps Reference Page Cross-reference formats –Complete units (Para’s or Sentences) –Leverage Character Formats to highlight Hyperlink Conditional Text –Including Build Expressions

8. Graphics Import Options By reference, except screen captures Native files if possible –Illustrator –Photoshop 3D objects Captivate demos –With poster for print output

9. Output from Frame Print –Create PDF, then print (frees up FrameMaker faster) PDF (loosely grouped into3 types) –Screen only –Laser/bubble jet output –Commercial print HTML/XML –Native HTML conversion –Commercial solutions available

10. Acrobat 3D Works with many native 3d formats output –See Edit > Preferences > Convert to PDF

11. Acrobat 3D Toolkit Drag & Drop onto a shortcut or the open application to start editing Full control over selecting and viewing 3D structure Select using Scene Tree or any Tool –Group Feature helps with organization

12. Acrobat 3D Controls and Toolbars Commonly used toolbars shown to the right  Ensure Folders are visible

13. Map surfaces in Acrobat 3D With Folders visible, view Materials –If necessary, select the Generate Thumbnails icon Drag surface onto selected object(s)

14. Save/Save As dialog in Acrobat 3D Save as Universal 3D (.u3d) format to ensure compatibility with Frame 8 In Save dialog box select Settings –General Tab Choose ECMA 1 st Edition –Animation Tab Select Export Animation

15. Create Standalone Version of 3D PDF Drag U3D into Acrobat 3D

16. Place in FrameMaker Place as any other.ai,.psd, or export format Converts to PDF as fully articulating object Double-click Frame image to re-edit in Acrobat 3D Toolkit

17. Captivate Print Image Can show the result of steps Select best slide background of finished steps Export to.gif image Select Edit > Preferences > Project > Start and End Click ellipse for Loading Screen & select.gif exported above

18. Add Playbar to SWF Force Captivate to produce single SWF including playbar –Select Project > Skin > Borders –Uncheck Show Borders Increase project height to accommodate player –Select Project > Resize Project –Deselect Maintain Aspect Ratio –Increase Height by 32 pixels –Do not scale, place in Top Center, use White background

19. RoboHelp Import FM by reference –Option currently available as right-click on HTML directory in Project Manager

20. Map Critical Styles Edit Style Mappings for headings that split into topics

21. fmstyles.css Create placeholder topic –Conditionalize to keep text out of project Verify fmstyles.css is applied to placeholder –Forces fmstyles to show in project manager All Frame-generated CSS files use fmstyles for base Edit fmstyles.css as needed –Reuse or replace the CSS as needed

22. Conditional Builds Use Conditional Build Expressions to create multiple projects. Examples might include: –WebHelp-Verbose –WebHelp-Minimal Text

23. Duplicating Layouts Right-Click the format to duplicate Confirm format type –Set options as needed –Create Conditional Build Expressions from Conditions used in document

24. Batch Generate Right-Click on a layout –Select SSL’s as needed Click Generate Batch Generate settings are saved with XPJ

25. Adobe Integrated Runtime (AIR) Input is WebHelp from RoboHelp 7 Output is an Application Installer A bit like PDF and Flash rolled into content that autoupdates when connected to the web

26. RoboHelp Packager for AIR Must have output from RoboHelp 7 as the source material Uses the WebHelp folder from SSL as target Requires Digital ID, but allows low-tech bypass

27. AIR Formatting Options Ships with 2 skins & 2 themes

28. AIR Content Settings Controls output of –MiniTOC –Search Capability –Custom Resource Tabs Has Live Preview

29. Revise Content Change common and conditional text in FrameMaker Update/Force Update in RoboHelp Batch Generate in RoboHelp Convert to AIR and post new version Access AIR app to see update