1. Knowledge Services Group Information Governance Shared Space May 2006 Annette Thain Annette.thain@nes.scot.nhs.uk 0141 223 1553

2. Knowledge Services Group Summary Introduction How to access How to join Navigation Communities Resources Help Manage users

3. Knowledge Services Group Introduction To aid communication and sharing of knowledge Encourage a knowledge sharing culture Prevent duplication of effort

4. Knowledge Services Group Benefits Allow communities within communities Share information and resources across communities Enable publishing to the e-Library to share with the wider community Tool for the MKNs

5. Knowledge Services Group Shared Space Structure E-Library / specialist e-Libraries: Open to all users Shared Space For all Network members interested in a broad subject Password- protected Community/Project: Specific interest area Password-protected PFPI Public- partnership forums Patient Information Community Forums

6. Knowledge Services Group Shared Space Functions Share knowledge resources Work collaboratively Dialogue and advice Keep up to Date Build a community website

7. Knowledge Services Group To access To join

8. Knowledge Services Group To log in with Athens username and password

9. Knowledge Services Group Read T&C to join. An email is sent to the administrator

10. Knowledge Services Group Homepage of Shared space

11. Knowledge Services Group Select to view IG Shared space or one of the communities – will only display ones you are a member

12. Knowledge Services Group Menu of options always available – display depends on your role Resources – new -full list -search Discussions Contacts -browse -search Events and courses Your profile Navigation Go back to e-Library or IG homepage

13. Knowledge Services Group Click to view resources

14. Knowledge Services Group Search on contacts

15. Knowledge Services Group Option to email or print

16. Knowledge Services Group Edit my profile

17. Knowledge Services Group Adding resources Select from type

18. Knowledge Services Group Select an appropriate heading

19. Knowledge Services Group Complete the form, some fields are compulsory Documents can be uploaded, links to web pages, or described in a free text box

20. Knowledge Services Group Share with another community you are a member of Depending on the community rules resources may have to be moderated

21. Knowledge Services Group New resource

22. Knowledge Services Group New resource in the community

23. Knowledge Services Group Discussions topics by date and title

24. Knowledge Services Group Box to allow you to add comments to a thread or to start a new topic

25. Knowledge Services Group

26. Help

27. Knowledge Services Group To join Managing users

28. Knowledge Services Group Need to log in with Athens username

29. Knowledge Services Group Read T&C to join. An email is sent to the administrator

30. Knowledge Services Group Administrators page From here an administrator can Authorise users Manage users Authorise resources, discussions topics and threads Authorise communities

31. Knowledge Services Group Administrator reads form

32. Knowledge Services Group Authorises

33. Knowledge Services Group Administrator can manage members

34. Knowledge Services Group Allocating roles Default for shared space is discusser and publisher Need to allocate roles for communities

35. Knowledge Services Group Available roles

36. Knowledge Services Group Roles for communities

37. Knowledge Services Group Roles for communities

38. Knowledge Services Group Displays communities user has access to

39. Knowledge Services Group Any problems contact Annette Thain 0141 223 1553 Annette.thain@nes.scot.nhs.uk