1. Welcome to the Fleet Forum Division of Fleet Operations May 11, 2010

2. An Update about Margaret She is back in Utah Her recovery progress… Thank you for your support for Margaret!

3. Fleet Forum Vehicle Utilization Model Sam Lee

4. A Short Review of DFO Vehicle Utilization In the past DFO…  Created a minimum standard of 625/month (minimum per month to reach 90,000 miles/12 years)  Created “low use” mileage categories (summer use, winter use, campus use, etc.)  Our target was “low use” vehicles not designated as operating in a low use or seasonal environment.

5. A Short Review of DFO Vehicle Utilization Was this approach effective at reducing vehicles? No  Very few “underutilized” vehicles were turned in by agencies even when… In FY09, 468 vehicles not marked as low use didn’t meet the minimum 625 mileage standard (100 vehicles averaged less than 350 miles per month).

6. A New “Utilization” or “Rightsizing” Model All vehicles in the fleet are placed in a specific use category and will have an associated minimum mileage standard.

7. New “Utilization” or “Rightsizing” Model Five “High Level” use categories and the minimum mileage standards  Emergency (Units Designated for Enforcing Public Safety) 5 miles/month  Maintenance (Vehicle Used to Maintain Facilities) 34 miles/month  People Transport (Primarily Transports People) 45 miles/month  Supply Transport (Primarily Transports Items Other Than People) 15 miles/month  Training (Units are used for Educational Purposes) 14 miles/month

8. What is your role in vehicle utilization? Finalizing the categorization of all vehicles in your fleet Provide mileage updates in FleetFocus for vehicles that don’t generally refuel for three consecutive months Review mileage data monthly to help identify vehicles that are fueling with the wrong card or through a bulk fuel card/pin

9. What to Expect from DFO Vehicle by vehicle review (by Angie Watson) to assist you in determining which vehicles are good candidates for turn in or to pool within your agency A visit from DFO staff to review to the information gathered

10. What if I need that vehicle next year…? 5 years of “Capital Credit”  Holds your vehicle slot  Allows you to retain the financial contribution already made towards the replacement vehicle

11. What are we hoping to accomplish? Eliminate vehicles in the fleet that do not meet the minimum standard (unless the vehicle has a unique function)  “Right size” the state fleet  Eliminate a “one size fits all” approach

12. Questions? Sam Lee Acting Division Director 801-538-3452 samlee@utah.gov

13. Fleet Forum CNG Vehicle Conversions Sam Lee

14. What is the State Doing with CNG? Fuel Sites  Currently have 6 CNG fuel sites The State Fuel Network recently completed upgrades to every site  SLCC is building a new CNG (Redwood Road Campus) Vehicles  Manufacturer Vehicles  Conversions Bi-fuel and Dedicated

15. What Can You do to Support CNG in the State Fleet? Use the existing fleet of CNG vehicles AGENCY COUNT OF VEHICLES UTAH STATE UNIVERSITY 20 HUMAN SERVICES 15 UNIVERSITY OF UTAH 10 WEBER STATE UNIVERSITY 8 TRANSPORTATION 6 AGRICULTURE 4 SALT LAKE COMMUNITY COLLEGE 4 COURTS ADMINISTRATION 4 HEALTH 3 WORKFORCE SERVICES 3 BOARD OF EDUCATION 2 SCHOOL/DEAF & BLIND 2 UCAT OGDEN/WEBER ATC 2 ADMINISTRATIVE SERVICES 1 SNOW COLLEGE 1 UTAH COLLEGE OF APPLIED TEC 1 ENVIRONMENTAL QUALITY 1 PUBLIC SAFETY 1 TAX COMMISSION 1

16. What Can You do to Support CNG in the State Fleet? Allow DFO to convert your existing vehicle to a dedicated CNG vehicle?

17. Questions? Sam Lee Acting Division Director 801-538-3452 samlee@utah.gov

18. Fleet Forum 105,000-mile Billing Correction Gary Robertson

19. 105,000-mile Billing Correction Higher mileage ranges equate to longer life, similar to a rate reduction Credits were calculated for overcharges Credits were issued in April bill

20. Questions? Gary Robertson Division Admin Services Director 801-538-3792 garyrobertson@utah.gov

21. Fleet Forum ARI Contract and Maintenance and Repair Service Providers Scott Bingham

22. Contract with ARI Contract has been renewed  RFP process resulted in… Tighter standards Removal of 5% fee for Independent vendor use  Survey

23. Maintenance and Repair Needs Dealer National Account Suppliers Independent

24. Maintenance and Repair Labor Cost Dealer Labor Rates  Wasatch Front As Low as $65 per labor hour Greater than $80, we negotiate with Aftermarket Labor Rates  Salt Lake Metro Area National Account Suppliers $78 and $83 Aftermarket service providers between $70 and $75

25. Maintenance and Repair Parts Costs Parts Pricing Structure  List or Retail  Wholesale or Fleet  Cost Example  Rack and Pinion Cost $250 or $422 $736

26. Last of All We need your help  Encourage Drivers to ask questions regarding the appropriateness of the repair  Have Drivers watch pricing, ask for discounts or fleet pricing for the State of Utah  Forward any question or concern to Scott Bingham or Paul Ferguson

27. Questions? Scott Bingham Assistant Fleet Manager 801-537-9134 swbingham@utah.gov

28. Fleet Forum Enterprise Updates Sam Lee

29. A Few Updates about Enterprise Cargo Vans  All E nterprise Cargo Van rentals will only be available for pick up and return at:  7144 South State Street (Murray) Store hours are: M-F: 7:30 am - 6:00 pm Saturday: 9:00 an - 12:00 pm Branch Manager is: Matt Hodson, 801-565-5889 When making a reservation choose "CARGO VAN ONLY“ in the drop down menu

30. A Few Updates about Enterprise All Enterprise Branch locations in Utah are now open to State of Utah drivers See the Fleet web page for a list of current locations / addresses / phone numbers for each rental branch in Utah: http://fleet.utah.gov/dailypo ol/dailypoolrental.html

31. A Few Updates about Enterprise All accidents in an Enterprise vehicle need to be reported:  To Enterprise At the end of your reservation  To Fleet Operations Through the Fleet web page

32. A Few Updates about Enterprise Enterprise Survey  Cleanliness of the Vehicle  On time pick-up  Full tank of fuel  Letter from Enterprise  More than 95% of survey respondents are happy with the current services provided by Enterprise

33. Questions? Sam Lee Acting Division Director 801-538-3452 samlee@utah.gov

34. Fleet Forum Other Short Updates… Sam Lee

35. Other Updates… Full size passenger vans  Freightliner’s “Sprinter” Van (Diesel)  Updates to the “Van Protocol” are coming FY11 Service Level Agreements  Capital Lease Agreement  Full Service Lease Agreement

36. Other Updates… Accidents  Accident Information needs to be submitted within 24 hours  Owned Vehicle Accidents All accident data needs to be input into FleetFocus Owned vehicle Accidents needs to be closed out in a timely way

37. Thank you for attending the Fleet Forum