1. 6. Database Reports Lingma Acheson Department of Computer and Information Science IUPUI CSCI N207 Data Analysis Using Spreadsheets 1

2. What are Database Reports Printed documents that display information from a database in a clear and well- organized manner. E.g. Catalogs, telephone directory, financial statement, quarterly sales summary, letter to customers. Who read database reports: –Managers –Decision makers –Administrators –Anybody who needs to see data but not good at using databases 2

3. What are Database Reports Examples: –Customers.pdf –RevenueReport.pdf 3

4. Reporting Tools Reporting tools: –Access build-in tool –MS SQL build-in tool –Oracle Reports (a software for Oracle database) –Independent software tools Crystal Reports Toad for Data Analysis Windward Reports … 4

5. Reporting Tools Reporting tools: –Access build-in tool –MS SQL build-in tool –Oracle Reports (a software for Oracle database) –Independent software tools Crystal Reports Toad for Data Analysis Windward Reports … 5

6. Process Design –Understand the task What is the purpose of the report? Who uses the report? –Identify data sources What table(s) provide data for this report? Should a query be created first? What fields and records should be used? Any calculation necessary? –Sketch out the report layout on paper Headers, footers, column headers, … 6

7. Process Create –Create the report using a build-in or independent tool. Convert –Concert the report to a common file format WORD document (.doc,.docx) Text files (.rtf,.txt) PDF (the converted file is generally the most similar to the report) HTML Image files 7

8. Create a Database Report Using the Report tool: –Select a table –Create -> Report –Modify using Layout View and Design View –Common operations Delete or add fields (Layout View) Resize the column width (Layout View) Change fonts (Layout View and Design View) Select a format (Layout View, AutoFormat) Add Logos (Layout View) Sorting (Layout View) Add Report header and footer (Design View) 8

9. Create a Database Report –Common operations Change row space (Design View) Add extra labels (Design View) Filter out rows (Layout View, select column, right click) Using the Report Wizard –Follow the step by step instructions. –Will be able to edit in Layout View and Design View. 9