1. Copyright Louisiana State University 2005. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

2. Processing Electronic High School Transcripts for the Office of Undergraduate Admissions Enterprise Solutions Group Louisiana State University

3. Mission: To assist the Office of Undergraduate Admissions in providing an efficient and effective application process.

4. Application Processing Areas Streamlined by ESG Electronic high school transcripts Automatic admission decisions Web-based submission applications and communication

5. Selective Admission History First implemented in Fall 1988 Initial requirement of 17 ½ high school units Later added minimum GPA Sliding scale of GPA, units, test scores Increased GPA, test scores over the years Additional ½ unit required for next fall

6. On-line Admission Application Apply for admission from LSU website Implemented in 1999 Payment by credit card and bank draft Submit essays and scholarship applications Check application status Requests additional information by email Greater than 98% of applicants apply via Web

7. Undergraduate Admission UGF Application Statistics Dec 1 Feb 1 Aug 1 Fall 05 6765 8838 Fall 04 5341 8794 11,068 Fall 03 3348 6849 10,136 Fall 02 2021 6762 9,983 Fall 01 3499 7471 10,382

8. Admission Requirements & High School Transcripts Information from the high school transcript is used to determine: a. High school units completed in specific categories b. GPA’s

9. High School Transcripts Over 10,000 transcripts received annually Includes solicited and unsolicited

10. High School Transcript Graduation information— Date of graduation Class rank High school course information— Course Year taken Grade earned Credit earned Special designation—honors, etc

11. High School Course Assigned a 6 digit code by DOE Course is tied to an LSU category Category or specific course number is used to determine admission status

12. Traditional Application Processing Application is reviewed for required documents Documents (transcripts) are requested Document is matched with applicant Document is placed in applicant file Document is evaluated—courses entered Admission status is determined—admitted, denied, or need additional information Appropriate correspondence is requested

13. Electronic Transcript Processing Document requested electronically in batch Received electronically next business day Automatically searches for applicant match Logs receipt of transcript automatically Every high school course is entered Admission status is determined and updated Appropriate correspondence requested

14. Processing Summary Traditional 4-6 weeks processing Paper documents Human error in determining course number, entering course information Some variation in admission status Electronic 3-5 processing days No paper documents No data entry errors Erroneous data due to high school mistakes Eliminates discrepancies in decisions

15. Undergraduate Admissions Savings 2001 100,000 printed applications $13,714 overtime $12,615 2002 50,000 printed applications $9,967 overtime $7,738 2003 7,000 printed applications $2,234 overtime $0 2004 500 printed applications $784 overtime $0 2005 0 printed applications $0

16. Electronic High School Transcript Issues Transcript information submitted to Dept of Education- then to Board of Regents Updated transcripts available at key points Data entry errors by high school personnel Limited data control checks Duplicate coursework not identified

17. Admission Decision Variation of degree audit Reviews required courses and GPA to determine admission Requested on-line or batch

18. Grade Point Averages Overall—all courses attempted Academic—all courses in categories classified as academic Required—best gpa on the units required Honors—formula to determine additional credit based on course designations of honors, gifted, ap, etc

19. Admitted and Applied UGF Statistics—Dec 1 Admitted Total Applied Fall 2005 3938 6765 Fall 2004 2206 5341 Fall 2003 1593 3348 Fall 2002 857 2021 Fall 2001 1564 3499

20. Board of Regents Requirements Must also determine if the applicant meets the Board of Regents (BOR) requirements Requirements similar to LSU Specific courses Additional requirement (one of the following) GPA Rank in class Minimum test score

21. Board of Regents Reporting Enrolled students meeting BOR requirements Enrolled student exceptions who do not meet the BOR requirements Reported annually in January

22. Enhancements for BOR Store BOR core flag Compute BOR requirements and store new flag Identify additional criteria met Monitor exceptions

23. Questions/Comments