1. Microsoft Word 2010 - Illustrated
Unit G: Working with Themes and
Building Blocks

2. Objectives Apply quick styles to text Apply a theme Customize a theme
Insert a sidebar
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3. Objectives (continued)
Insert Quick Parts
Add a cover page
Create building blocks
Insert building blocks
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4. Applying Quick Styles to Text
A style is a set of format settings that are named and stored together
Quick Style sets are groups of related styles designed to be used together in a document
Give documents a cohesive look
Sets include styles for title, subtitle, headings, body text, lists, quotes, and other text elements
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5. Subtitle style applied and font color changed to green
Applying Quick Styles to Text (continued)
Title style applied
Subtitle style applied and font color changed to green
Heading 1 style applied
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6. Applying Quick Styles to Text (continued)
Saving a document as a Web page:
Use the Save As command to save a document in HTML format
Two options: Single File Web Page (.mht or .mhtml) or Web Page (.htm or .html)
Page is displayed in Web Layout view
Unsupported formatting options (e.g., floating graphics) are converted to similar supported formatting or are removed
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7. Applying a Theme A theme is a set of unified design elements
E.g., colors, fonts for body text and headings, and effects for graphics
By default, the Office theme is used
Use Themes command in Themes group on Page Layout tab
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8. Preview of Austin theme applied to document
Applying a Theme (continued)
Austin theme
Preview of Austin theme applied to document
Themes gallery
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9. Applying a Theme (continued)
Changing the default theme:
Press [Ctrl][N], click Themes button (Themes group, Page Layout tab), and click theme to use as default
Use buttons in Themes group to customize theme settings before saving it
Or, click Change Styles button (Styles group, Home tab), and then use the Style Set, Colors, and Fonts options
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10. Customizing a Theme Customize a theme by
Changing its colors
Selecting new fonts for headings and body text
Changing the effects
Save customized theme as a new theme
Then, apply it to other documents
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11. Customizing a Theme (continued)
Use the Create New Theme Colors and Create New Theme Fonts dialog boxes to save new sets of colors and fonts
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12. Customizing a Theme (continued)
Custom theme in the Themes gallery
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13. Inserting a Sidebar
Building blocks are reusable pieces of formatted content or document parts that are stored in galleries
E.g., headers & footers, cover pages, and text boxes
A sidebar is a text box positioned adjacent to the document body
A pull quote contains a quote or excerpt from an article, formatted in a larger font size and placed on the same page
Use Text Box command (Insert tab)
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14. Inserting a Sidebar (continued)
Tiles sidebar
Brown shadow color
Text pasted in text box and formatted
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15. Inserting a Sidebar (continued)
Text and graphic from file inserted in sidebar
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16. Inserting Quick Parts
Use Quick Parts to insert reusable pieces of content into a document
Fields: date, page numbers
Document properties: document title, author
Building blocks
Use Quick Parts command on Insert tab or on Header & Footer Tools Design tab
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17. Inserting Quick Parts (continued)
A property control is a content controls that contains document property information
E.g. title, company, or author
Assign or update document property by:
Typing directly in property control
Typing in Document Properties Panel
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18. Inserting Quick Parts (continued)
Title property control
Title and date in header
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19. Adding a Cover Page Many predesigned cover pages come with Word
Designs range from conservative and business-like to colorful and attention-grabbing
Each design includes placeholder text and property controls that you can replace with your own information
Click Cover Page list arrow in Pages group on Insert tab
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20. Adding a Cover Page (continued)
Date, title, and company are automatically entered
Author property control
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21. Creating Building Blocks
Save content you want to reuse as a building block in one of the galleries
Use the Quick Parts command
Select content, click the Quick Parts button on the Insert tab, and click Save Selection to Quick Part Gallery
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22. Creating Building Blocks (continued)
Use the Create New Building Block dialog box to enter a name and description for the item, and to specify the gallery where you want it to appear
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23. Creating Building Blocks (continued)
Add a sidebar to the Text Box gallery and create a new category
Sidebar in Text Box gallery
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24. Creating Building Blocks (continued)
Quick Parts gallery
ScreenTip shows name and description of item
Selected text is added to Quick Parts gallery
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25. Creating Building Blocks (continued)
Renaming a building block and editing other properties:
Right-click the item in a gallery, and click Edit Properties
Modify Building Block dialog box opens
Or, select the item in the Building Blocks Organizer, and then click Edit Properties
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26. Inserting Building Blocks
You can insert a building block directly from a gallery
You can use the Building Blocks Organizer to search for, organize, and insert building blocks
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27. Inserting Building Blocks (continued)
Click the Quick Parts button in the Text group (Insert tab) then click Building Blocks Organizer
The Building Blocks Organizer lists all built-in and customized building blocks from every gallery
Sort, preview, insert, delete, and edit properties of building blocks
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28. Inserting Building Blocks (continued)
Building Blocks Organizer
Preview of selected building block
Complete list of building blocks
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29. Summary
Themes provide coordinated fonts, colors, and effects that you can apply to a document in one easy step
Building blocks offer preformatted document parts to insert and customize in a document
E.g., sidebars, pull quotes, headers, footers, cover pages, etc.
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