1. Research Degrees School of Psychology and Psychiatry Introduction and Overview Professor Max King Pro Vice-Chancellor (Research & Research Training) Monash University Nellie Georgiou-Karistianis Director, Research Degrees Improving the Quality of Research Training for All Students

2. Purpose of the Supervisor Forum  Improve even further the quality of our research training  To increase knowledge about our responsibilities as supervisors  Create a supportive environment in which we can openly discuss matters relating to research training, learn from each other’s experiences and generate new ideas 2 Improving the Quality of Research Training for All Students

3. Monash Strategic Plan 2011-2015  The university has set a number of key research training targets, one of which is to increase the number of on-time completions –Introduction of the Monash Institute of Graduate Research (MIGR) –Student milestones Improving the Quality of Research Training for All Students 3

4. The Monash Vision For Research Training  An environment that values, supports and nurtures future research and development leaders  Access to generous scholarships, grants and funding opportunities  A world-class level of academic and technical expertise to enhance research experience  World-class supervision with a comprehensive system for assuring quality of supervision 4 Improving the Quality of Research Training for All Students

5. Schools Aspiration for Research Training  To build a platform of higher degree research excellence by adopting and providing high quality research training  To foster an environment that values, supports and nurtures its higher degree students  To foster a higher degree culture where students have access to an enhanced research experience 5 Improving the Quality of Research Training for All Students

6. Structure of Research Degrees Improving the Quality of Research Training for All Students 6

7. Current & Lapsed Students (as at 11/09/2012) Course Current Enrolment Current Lapsed % Lapsed PhD 701217% DPsych(Clin) 5647% DPsych(ClinNeuro) 3013% Total1561711% 7 Improving the Quality of Research Training for All Students

8. Course Completions – School 8 Course 20072008200920102011Total PhD12691428 69 DPsych(Clin)16671317 59 DPsych(ClinNeuro)751510 28 DPsych(Org)21124 10 TOTAL3819183459168 On-time Completions2657131970 % On-Time68.42%26.32%38.89%38.24%32.20%41.67% Improving the Quality of Research Training for All Students

9. Course Completions - University Course 20072008200920102011Total Doctorate by research3934194064354982151 Master's by research10910510693134547 TOTAL5025245125286322698 On-time Completions3112752592843261455 % On-Time61.95%52.48%50.59%53.79%51.58%53.93% 9 Improving the Quality of Research Training for All Students

10. % On-Time Completions May 201210 Improving the Quality of Research Training for All Students

11. How to Facilitate On Time Completions; Difficult Conversations; Case Study Examples Improving the Quality of Research Training for All Students 11

12. What do we want for our students  Complete on-time  Publish  Present their work at conferences  Part of an active research team and a stimulating research environment with access to research seminars  To feel supported  A successful career outcome Improving the Quality of Research Training for All Students 12

13. How to facilitate on-time completions  Identify clear roles for each supervisor (this should be discussed at commencement and without the student present)  Ensue an agreement is in place on authorship of papers to avoid misunderstandings (TIP: rotate the role of senior last author if appropriate)  Ensure regular meetings take place once per fortnight; good practice to hold face-to-face meetings with all supervisors at least 3 times per year  The supervisor must supervise the project at all stages Improving the Quality of Research Training for All Students 13

14. How to facilitate on-time completions  Set expectation during each meeting; student should note the agreed goals which should be reviewed at next meeting (TIP: student should summarise goals and e-mail to supervisor/s after each meeting)  Identify issues early and communicate clearly with the student  Plan to take the time to read your student’s work and provide confidence (TIP: supervisors may consider working out a reading plan to avoid confusion of multiple drafts. Maybe rotate the role of reading the first draft?) Improving the Quality of Research Training for All Students 14

15. Difficult conversations  Break tasks into smaller components and ensure the student fully understands what’s required  If the situation is not improving (perhaps not salvageable) an alternate supervisor may need to be considered  If the student is not up to the demands of the program you may need to consider having a difficult conversation  Seek help early with difficult cases – contact Director of Research Degrees Improving the Quality of Research Training for All Students 15

16. Example of how we can help TaskWhoTime allocatedDue Date Reading draft Charlie (supervisor) 3 weeks 21 November – send back to Fred Preparing final draft Fred (student) 2 weeks 5 December- send back to Charlie Reading final draft Charlie (supervisor) 2 weeks 19 December – send back to Fred Finalizing thesis for submission to MIGR Fred (student) Over the Christmas break 15 January – to send relevant paper work to HDR admin staff and submit thesis to MIGR Improving the Quality of Research Training for All Students 16 A student near completion made a complaint that the supervisor was not reading drafts of work in a timely manner. The student was frustrated that things were dragging out and felt helpless. It seemed that the supervisor was overwhelmed and didn’t understand their responsibility to the student. Draft Time-Line for Fred’s submission of PhD thesis

17. Examples of conflicts  Video scenarios: http://www.youtube.com/user/ccsprojectvideoshttp://www.youtube.com/user/ccsprojectvideos Improving the Quality of Research Training for All Students 17