1. Badger TraCS – A Coordinated Effort
Patricia McCallum
Wisconsin Department of Transportation
Traffic Records Forum
July 16, 2003

2. Wisconsin At A Glance State Animal: Badger State Beverage: Milk
State Motto: “Forward”

3. Wisconsin At A Glance Population: 5.364 million Counties: 72
Total miles of Roadway: 110,150
Federal and State Trunk: 11,752 miles
County: 19,668 miles
Local: 78,730 miles
Crashes per Year: 140,000
Citations per Year: 850,776
Law Enforcement Agencies: 620

4. Crash Reports Submitted by Enforcement Type
620 Law Enforcement Agencies
State Patrol 4.4%
County Sheriff 39.5%
City Police 47.7%
Village Police 5.1%
Town Police 3.1%
Other %

5. State-of-Practice in Wisconsin
MV4002 Driver Report of Accident
1-page paper form
Completed by drivers involved in the crash
Manually entered by DMV staff
Data not used for statistical reporting

6. State-of-Practice in Wisconsin
MV4000 Wisconsin Motor Vehicle Accident Report
4-page scannable paper form
Non-scannable information entered manually by DMV staff
Contains 147 standard informational fields
Incorporates previously separate form for large truck and bus crashes
On/At location methodology
No standard for GIS maps or for automating incident location
Statistical reports prepared by DMV

7. MV4000 Processing Sequence

8. State-of-Practice in Wisconsin
Uniform Traffic Citation (UTC)
2 forms – paper and electronic
1-page, 3 ply paper form
Information keyed by 3rd party vendor
12% sent from courts electronically to DMV
No standard software for Field Data Collection, for Mobile Data Browsers or Records Management Systems

9. State-of-Practice in Wisconsin
Uniform Crime Report (UCR)
Paper form
Manual entry by Office of Justice Assistance
Summary crime statistics
Not compliant with National Incident-Based Reporting System (NIBRS)

10. State-of-Practice in Wisconsin
CMV Inspection Forms
Motor Carrier Safety Inspection Report
42,000 reports annually
Federal reporting system
Paper form
Manual entry by State Patrol Inspectors
Motor Carrier Incident Reports
50,296 reports annually
State reporting system
Only CMV Inspections at this time

11. Time to Change the Current Reporting System in Wisconsin
“Bridging the gap between the state-of-practice and state-of-the-art”

12. Looking At Options Need to replace OS/2 Operating System
Limited funding available – federal funds only
Lack of IT resources for development
Desire to automate crash data reporting
Need to improve location data

13. Reasons to Adopt TraCS-Administrative Benefits
Cost effective means to streamline data collection
Flexible and expandable architecture
Opportunity to enhance location data
One system for internal data entry and law enforcement automation

14. Reasons to Adopt TraCS- Law Enforcement Benefits
Modular design to meet majority of data collection needs
Common data shared among forms
Options for reporting crashes
Reduction in administrative duties and paperwork
Driving records updated sooner

15. Reasons to Adopt TraCS- Law Enforcement Benefits
Immediate access to their own data
Printed copies easier to read
Fewer keying errors
No more filling in bubbles
Data collection made easier, faster and more accurate

16. TraCS Forms Development
CRASH FORMS
Phase I – Driver Report of Accident (MV4002) Internal Entry System
Phase II – Police Accident Report (MV4000) Internal Entry System
Phase III – Automation of MV4000 for Law Enforcement

17. TraCS Forms Development
Phase I – Driver Report of Accident
Project began September 2001
Created a focus group of processors
Added ODBC connectivity enhancement to TraCS (External Search)
200+ edits in form
Implemented July 2002

18. TraCS Forms Development
Phase II – Police Accident Report
Project began August 2002
Project about 95% complete
Involved a focus group of processors
Adopted most of the edits from MV4002 plus added several more
Entry of Truck/Bus fields
Will include data entry of latitude and longitude coordinates if filled out by officer
Plan to implement summer 2003

19. TraCS Forms Development
Phase III – Automation
Project planned to start fall 2003
Create Outreach group of law enforcement officers
Adopt the majority of edits from internal MV4000 plus modifications
Develop abbreviated deer, fatal supplement, and driver information exchange forms
Establish an image system for storing electronic data
Establish a way to print the electronic reports
Pilot early 2004

20. TraCS Forms Development
Location
Work group formed to provide recommendations on location data capture
Comprised of DOT, Law Enforcement and other agency personnel
Latitude and longitude coordinates can currently be captured using GPS
Will be entered starting in Phase II
Considering an automated map tool such as CTRE tool

21. Crash Transmission

22. TraCS Forms Development
E-Citation
Project began January 2003
Outreach group formed
Single entry screen
100+ validations
Data sent to Circuit Court Automation Program and Municipal Courts
Field testing fall 2003
Statewide roll-out 2004

23. E-Citation – Field Entry Screen

24. Citation Transmission to Court System

25. Future TraCS Forms Development
WARNING CITATION
MOTOR CARRIER INSPECTION
INCIDENT REPORT

26. Coordination and Dissemination of TraCS
TraCS Sub-license and Application
Wisconsin TraCS Steering Committee
Agency representatives
Mission and goals
Coordination Subcommittee
Technical/programming experts
Reviews forms development to ensure statewide consistency

27. Wisconsin Contacts TraCS Project Manager:
Crash IT Developer:
TraCS Citation Manager:
Citation IT Developer:

28. Wisconsin Contacts
Questions?