1. Calendar Browser is a groupware used for booking all kinds of resources within an organization. The software is totally integrated in Outlook. Calendar Browser is installed on a file server and in a new public folder or shared mailbox, and only a minimal client installation is needed. Welcome to the show! Peter Kalmström CEO kalmstrom.com Business Solutions Introduktion www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

2. Let’s start with the part that the users will see. If they are familiar with Microsoft Outlook they will quickly learn to use Calendar Browser. To concretize I will talk about booking rooms in this slide show, but anything that is booked within an organization – cars, equipment, personnel – might of course be booked through Calendar Browser. The application can also be used for viewing people’s calendars. User Interface Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

3. The Calendar Browser buttons in the Calendar ribbon Show several resource calendars Calendar Browser is integrated in Outlook www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

4. Enter date, time and number of seats needed. When the free rooms are shown you may click New to make an appointment in the selected one Click to open a dialog where you can search free resources Find resource Calendar Browser works with Microsoft Outlook 2007 and above Click to see a description www.kalmstrom.com

5. Each resource can be described with text and images Click to open a dialog with a description of the resource See resource Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

6. Click here to book supplies. Select a project The Booking – An appointment The booking appointment is a normal Outlook appointment ‒ but with some ”extras”. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

7. Book supplies Select among the admin defined supplies Comment your order here. Name and date are filled out automatically Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

8. Group calendars by making several installations. Each user selects what groups should be shown in her/his Outlook. That way the users only see the groups they really need. Settings Calendar Browser works with Microsoft Outlook 2007 and above Calendar Grouping www.kalmstrom.com

9. Now I will show you what happens ”behind the scene” – i.e. in the Administrator settings. They are reached by the Manage button or by running the file CBAdmin.exe in the root file folder. Let’s continue! Settings Calendar Browser works with Microsoft Outlook 2007 and above The Admin settings www.kalmstrom.com

10. Alternatives to be shown in the Overview. Double-bookings – Never more! Uncheck to hide these buttons Register here. Then the button is hidden. Calendar Browser works with Microsoft Outlook 2007 and above Configuration www.kalmstrom.com

11. Add new calendars The WYSIWYG.html editor makes it easy to create nice resource descriptions. Add an image to be shown in the overview. Calendar Browser works with Microsoft Outlook 2007 and above The Resource calendars www.kalmstrom.com

12. With different colors for different types of projects you get a good overview. The word “Project” can be changed to anything that suits your organization. ”Projects” By default the projects are saved in Outlook. If you already have projects in a database, use that alternative and they are loaded automatically. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

13. Specify all supplies that might be needed with the resources, and define the cost for each item. The currency in the user form will be the one already specified for your system. Extras Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

14. Specify place settings for the users to select from Place Settings The users can choose among the admin specified place settings when the book supplies Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

15. Here you may specify text to be filled into all new appointments The template comes up in the new appointments New Appointment Template Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

16. The Overview tool in Calendar Browser gives a summary of resources and of the scheduling of team members. Open the Overview Tool via the Overview button or by running the file CBOverview.exe in the root file folder. Hope you are still with me! Overview Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

17. Click a free time to add a new appointment/booking. Timeline view Click a booked time to see an appointment/booking. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

18. Week III gives very detailed reports. Right click to Export to Excel. Loading Workweek III Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

19. This view gives a list over occupancy and activities of the separate resources on the date you choose. All views can be printed Day List Click the + signs to see supplies Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

20. Show appointment Click once to see the details of the booking. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

21. The appointments report gives a list over occupancy and activities of the separate resources. Supplies for each booking is listed. Appointments report Select the Orders report if you want to filter out bookings with no supplies. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

22. Appointments and orders can be studied with the integrated statistics tool, OLAP Reporting Tool. With this report generator you can study resource utilization over a longer period of time, design your own reports and work dynamically with the information (pivoting and drill-down). OLAP Reporting Tool has its own presentation and manual, refer to my website. Here we will just take a quick look at it. Lets go to the last part! Statistics Tool Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

23. Use the file CBArchive.exe in the root file folder to move old appointments to a database. Then you can study them closely and in many different ways with the statistics tool. Select period and resources to study. Archive The first time you archive appointments you are asked to select database. Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

24. The first time you click the file OLAPReporting.exe in the root file folder, you are presented with this screen. Eventually the Report list will be filled with your custom report templates. OLAP Reporting Tool – First time Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

25. Graphs can be shown as columns, lines, bars, pies, bubbles … Also mutliple graphs are possible Filter and drill in both pivot and graph All the fields can be dragged and dropped to show data in different ways. OLAP Reporting Tool – Example See report description Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com

26. Thank you for watching this slide show! At www.kalmstrom.com you may download the full version of the Calendar Browser and evaluate it for 30 days before you decide if you want to use it.www.kalmstrom.com On the website you will also find the User and Administrator Manuals, the Calendar Browser video demonstrations and information about how to subscribe to Calendar Browser by becoming a Member of kalmstrom.com Community. More Info Calendar Browser works with Microsoft Outlook 2007 and above www.kalmstrom.com