1. Document Basics Lesson 2

2. Skills Matrix SKILL #MATRIX SKILL 1.1.2Apply Quick Styles to documents 1.1.3Format documents using themes 1.1.4Customize a theme

3. Skills Matrix (continued) SKILL #MATRIX SKILL 1.3.3Add keywords to modify document properties 4.5.3Create envelopes and labels 6.1.1Save to appropriate formats

4. Creating a Document START A BUSINESS LETTER Enter today’s date on first line  Press Enter key twice Key delivery information  Press Enter key twice

5. Creating a Document (continued) START A BUSINESS LETTER Key salutation  Press Enter key twice Key body of letter  Press Enter key twice before each new paragraph  Press Enter key twice following final paragraph

6. Creating a Document (continued) START A BUSINESS LETTER Key closing  Press Enter key twice Key name of sender

7. Creating a Document (continued) START A BUSINESS LETTER

8. Saving a Document for the First Time NAME AND SAVE A DOCUMENT Click Microsoft Office Button  Choose Save OR  Choose Save As

9. NAME AND SAVE A DOCUMENT Saving a Document for the First Time (continued) Navigate to desired folder

10. NAME AND SAVE A DOCUMENT Enter file name Change Save as type if necessary Saving a Document for the First Time (continued)

11. NAME AND SAVE A DOCUMENT Click Save key  Changes saved Click Cancel key  Changes not saved Saving a Document for the First Time (continued)

12. NAME AND SAVE A DOCUMENT Click Save button on Quick Access toolbar  If new file, Save As dialog box will open  If existing file, changes will be saved Saving a Document for the First Time (continued)

13. SAVE UNDER A DIFFERENT NAME Click Microsoft Office Button  Choose Save As Saving a Document for the First Time (continued)

14. SAVE UNDER A DIFFERENT NAME Save As dialog box will appear  Choose different folder, if necessary  Key new file name  Press Save button Saving a Document for the First Time (continued)

15. CHOOSE A DIFFERENT FILE FORMAT Click Microsoft Office Button  Choose Save As

16. Saving a Document for the First Time (continued) CHOOSE A DIFFERENT FILE FORMAT Click down arrow next to Save as type box  Choose appropriate format Click Save button

17. Changing a Document’s Appearance Quickly format selected text Choose from predefined styles Text instantly reformatted FORMAT USING QUICK STYLES

18. Select text to receive style Click Home tab Click Style group Changing a Document’s Appearance (continued) FORMAT USING QUICK STYLES

19. Hold cursor over any displayed styles  Style will be previewed in document Click any style  Text will receive formatting changes Changing a Document’s Appearance (continued) FORMAT USING QUICK STYLES

20. Click More button  Additional styles displayed Changing a Document’s Appearance (continued) FORMAT USING QUICK STYLES

21. Click Change Styles button  Style Set  Colors  Fonts Changing a Document’s Appearance (continued) FORMAT USING QUICK STYLES

22. Predefined formatting options  Page Layout tab  Themes group Changing a Document’s Appearance (continued) FORMAT USING A DOCUMENT THEME

23. Theme colors  Four text and background colors  Six accent colors  Two hyperlink colors Changing a Document’s Appearance (continued) FORMAT USING A DOCUMENT THEME

24. Theme fonts  Heading font  Body text font Changing a Document’s Appearance (continued) FORMAT USING A DOCUMENT THEME

25. Theme effects  Line effects  Fill effects Changing a Document’s Appearance (continued) FORMAT USING A DOCUMENT THEME

26. Standard properties associated with document by default Describe and identify a file  Author  Title  Subject Editing a Document’s Properties SET STANDARD PROPERTIES

27. Microsoft Office Button  Click Prepare button  Choose Properties Editing a Document’s Properties (continued) SET STANDARD PROPERTIES

28. Word automatically updates/changes some property fields  File size  Number of words  Date document was created/updated Editing a Document’s Properties (continued) SET STANDARD PROPERTIES

29. Many properties may be changed by user  Author  Title  Subject SET STANDARD PROPERTIES Editing a Document’s Properties (continued) SET STANDARD PROPERTIES

30.  Keywords  Category  Status  Comments Editing a Document’s Properties (continued) SET STANDARD PROPERTIES

31. Words, or set of words Used to describe document  Help organize and find documents more easily Editing a Document’s Properties (continued) ASSIGN KEYWORDS

32. Editing a Document’s Properties (continued) Enter keyword(s)  Use comma to separate words Enter category

33.  Click Views button  Choose Properties Editing a Document’s Properties (continued) ASSIGN KEYWORDS Display Document properties in Open dialog box

34. Preview how document will print  Microsoft Office Button  Click Print  Choose Print Preview Printing a Document USE PRINT PREVIEW

35. Print Preview tabs replace standard tabs in ribbon Printing a Document (continued) USE PRINT PREVIEW

36. Printing a Document (continued) CHOOSE A PRINTER Select printer  Microsoft Office Button  Click Print  Choose Print OR  Press Ctrl+P

37. Print dialog box  Click Find Printer  Printer  Click OK Printer is now selected Printing a Document (continued) CHOOSE A PRINTER

38. Printing a Document (continued) SET OTHER PRINT OPTIONS Set printer options  Microsoft Office Button  Click Print  Choose Print OR  Press Ctrl+P

39. Printing a Document (continued) SET OTHER PRINT OPTIONS Print dialog box  Range to print  Number of copies  Pages per sheet  Scale

40. Click Options to select or deselect desired printing options  Click OK to accept settings  Click Cancel to exit without saving Printing a Document (continued) SET OTHER PRINT OPTIONS

41. Print professional-looking envelopes  Mailing tab  Create group  Select Envelopes Creating Envelopes and Labels CREATE AND PRINT AN ENVELOPE

42. Key delivery address  May be pre-populated with address keyed in letter Key return address  Click Add to Document button Creating Envelopes and Labels (continued) CREATE AND PRINT AN ENVELOPE

43. Creating Envelopes and Labels (continued) CREATE AND PRINT AN ENVELOPE

44. Creating Envelopes and Labels (continued) CREATE AND PRINT A LABEL Print professional-looking labels  Mailing tab  Create group  Select Labels

45. Creating Envelopes and Labels (continued) CREATE AND PRINT A LABEL Key address Click Options button

46. Choose label type Click OK Creating Envelopes and Labels (continued) CREATE AND PRINT A LABEL

47. Creating Envelopes and Labels (continued) CREATE AND PRINT A LABEL Click New Document button Labels will appear in new document

48. YOU LEARNED HOW TO: Start a business letter Name and save a document Save under a different name Summary

49. YOU LEARNED HOW TO: Choose a different file format Format using Quick Styles Format using a document theme Summary (continued)

50. YOU LEARNED HOW TO: Set standard properties Assign keywords Use Print Preview Summary (continued)

51. YOU LEARNED HOW TO: Choose a printer Set other print options Create and print an envelope Create and print a label Summary (continued)