1. HL-LHC Standards and Best Practices Workshop (11-13 June 2014)

2. 2 Contents LHC QAP Documents/Templates Tools

3. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 3 What existed for the LHC The LHC project had a QAP that fixed some Quality parameters such as: Document Types and Naming Conventions Equipment Naming Convention Parts Ids Configuration management Design Process and Control Purchasing and Contracting Process and Control Manufacturing and Inspection of Equipment Handling of Nonconforming Eq. And several documents templates

4. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 4 What existed for the LHC Documentation was handled with EDMS, records with MTF … In EDMS there were several structures that adapted to the type of information. Only the Hardware Baseline followed the LHC QA naming convention. There was a dedicated team to ensure the quality of the documents uploaded on it

5. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 5 Document categories The document categories were based on the project life cycle processes

6. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 6 What to do in the meanwhile Set of simple rules compatible with the LHC QAP for the project on: Identification: what kind of document shall be managed Labelling: how the document shall be named Lifecycle: how shall be ensured the adequacy of the document before distribution Availability: how shall be ensured that the document arrives to the right person and can access it as long as required Traceability: how it is record the changes and location of the document

7. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 7 Example Visibility Document class Visibility Baseline documents All documents HL-LHC Project m./non released CERN access/released Non Baseline documents Technical documentsHL-LHC Project members Commercial, financial, resource oriented and with sensitive information Restricted access Scientific publicationsWorldwide OutreachWorldwide

8. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 8 Documents and templates

9. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 9 Systems life-cycle Decision gates (reviews)

10. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 10 Baseline documentation (1/2) EDMS: 13614621361462 Project management Acquisition Technical

11. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 11 Baseline documentation (2/2) Safety File (see also presentation from J. Gascon & Th. Otto) EDMS: 13614621361462 Project management Safety Technical Links to already existing documentation will be made, whenever required

12. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 12 Baseline documentation EDMS: 13614621361462 Project management Acquisition Technical A template for each type of document A guide to fill in he document Examples for each type of template

13. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 13 Conceptual specifications https://edms.cern.ch/file/1311290/0.4/LHC-PM-QA-517.V04.21.01.2014.docx

14. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 14 Functional Engineering Specification https://edms.cern.ch/document/1372969/0.1

15. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 15 Architecture

16. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 16 Processes

17. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 17 Building blocks

18. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 18 Eng. Specifications -> Procurement Requirements definition (conceptual specifications) Functional specifications Engineering specifications Contractual requirements Procurement (IT/DO template) In-house design, manufacture, assembly, tests Quality & Configuration management requirements Technicalrequirements

19. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 19 Safety Hazard identification

20. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 20 Launch Safety Agreement

21. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 21 Tools

22. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 22 EDMS structure (1/2) Repository of the HL-LHC baseline documentation (under the LHC hardware baseline, for which specific nodes will be created in case of new equipment)

23. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 23 EDMS structure (2/2) Each Work Package will have a pre-created EDMS structure based on its systems architecture and on the required contents of the baseline documentation Experiment Interface (WP8) TAXS ATLAS CMS LHCb Radiation shielding (ATLAS and CMS) TAXN ATLAS CMS LHCb  WBS  Schedule  APT  Procurement  Specifications  Design  Fabrication, Assembly and Verification  Installation-Commissioning  Operation & Maintenance  Dismantling  Safety File  (links to documents in upper nodes whenever required) Example

24. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 24 Other documentation Non-baseline, documentation (e.g., follow-up meetings, scientific publications) can be stored in the WP workspace Structure will be defined with each WP

25. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 25 Records

26. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 26 Too many?

27. HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 27 Thank you for your attention ! Questions?