1. Library Workshop for EdD and RPg Students Learning APA Style and RefWorks
26 Jan 2013

2. Outline Citing reference and Citation Styles Learning APA Style
Managing reference with RefWorks
Q&A

3. Citing References
Allows you to use other people’s work by giving credit to the original author without plagiarizing
Provide documentation for all facts and figures that are not common knowledge
Strengthens your work by lending outside support to your arguments
Provides the source information for others who wants to find out more about your ideas
Accurately prepared references help establish your credibility as a careful researcher
Out of order/incomplete citations cause inaccurate citation network indexing

4. What’s the difference between reference list and bibliography?
A reference list consists of all sources cited in the text of a paper, listed alphabetically by author’s surname.
A bibliography may include resources that were consulted but not cited in the text as well as an annotated description of each one.
Bibliographies may be organized chronologically, or by subject, rather than alphabetically.

5. Citation Styles APA Style
Walser, R. D., & Westrup, D. (2009). The mindful couple: How acceptance and mindfulness can lead you to the love you want. Oakland, CA: New Harbinger Publications.
Chicago Style
Walser, Robyn D., and Darrah Westrup The mindful couple: How acceptance and mindfulness can lead you to the love you want. Oakland, CA: New Harbinger Publications.
MLA Style
Walser, Robyn D., and Darrah Westrup. The Mindful Couple: How Acceptance and Mindfulness Can Lead You to the Love You Want. Oakland, CA: New Harbinger Publications, Print.
Harvard Style
Walser, RD & Westrup, D 2009, The mindful couple: how acceptance and mindfulness can lead you to the love you want, Oakland, CA, New Harbinger Publications.

6. Citation Styles: Characteristics
Citations Styles
In-text citation Rules
Scholarly Disciplines
APA Style
Author-date style
Psychology, education and other social sciences
MLA Style
Author-page style
Literature, arts and humanities
Oxford Style
Documentary-note style
Philosophy and history

7. Citation System of HKIEd
For more details of the requirement of citation system of HKIEd, please refer to chapter 14 of the Student Handbook:

8. APA Style http://www.apastyle.org
Developed by the American Psychological Association
Widely used in Psychology & Social Sciences journals
Latest edition (6th ed.) released in July 2009
Manuscripts submitted to APA journals must conform to the 6th edition
Students and staff of HKIEd are required to use APA style for their reference list or bibliography, unless otherwise stated

9. Resources of APA Style (6th ed.)
American Psychological Association. (2010). Publication manual of the American Psychological Association (6th ed.). Washington, DC: Author.
APA Style Home Page
Online Tutorials
Supplemental Materials
Sample Papers
Update on APA Style
APA Style Blog
Facebook
Twitter

10. APA Style: Citing References in Text
References are cited in text with author-date system and listed alphabetically in the reference list
Each entry in the reference list must be cited in text
Each reference cited in text must appear in the reference list with the exception of the follow two kinds of works:
Classical works: Bible, Qu’ran, Dao De Jing, etc.
e.g. (2 Cor. 5:17 New International Version)
(Qur’an 5:3-4)
Personal communications (non-recoverable data)
e.g. B. H. Philips (personal communication, May 11, 2001)
Example

11. Citing Works by Multiple Authors
Cite both authors every time
Smith and Johnson (1998) found that the system …
The findings confirmed with previous study (Smith & Johnson, 1998)
3-5 Authors
First citation:
Cheung, Li, Searle, Chan, and Frazer (1996) reviewed the theory of …
Subsequent citations:
Cheung et al. (1996) further developed a measuring system …
6 or more Authors
Use et al. (not italicized) for the first and subsequent citations
Kohn et al. (2007) suggested the possible causes …

12. Writing Style
DO NOT use periods with web addresses in text or in the reference list
In text: include URL in parentheses, avoid ending a sentence with a URL
Example:
The APA ( has updated the rules of publication style in July 2009, with expanded discussions on ethics …
Horton, M. (2009, September 9). H1N1 prevention tips by Dr. Mark Horton [Video file]. Retrieved from

13. Footnotes
When using APA style, you need not use footnotes at the bottom of the page or at the end of your paper for reference citation.
According to Section 2.12 of Publication Manual of the American Psychological Association, 6th edition, use of footnotes serve two functions:
To provide additional content;
To acknowledge copyright permission status.

14. Reference List Arrange by authors in Alphanumerical Order
Each reference cited in text must appear in the reference list (except for classical works and personal communications)
Each entry in the reference list must be cited in text
Entire Book
Damrosch, D. (2003). What is world literature? Princeton, NJ: Princeton University Press.
Edited Book
Ercikan, K., & Roth, W-M. (Eds.). (2009). Generalizing from educational research: Beyond qualitative and quantitative polarization. New York, NY: Routledge.
Book Chapter
Tian, C. (2009). Development of dialectical materialism in China. In B. Mou (Ed.), History of Chinese philosophy (pp ). London, England: Routledge.

15. Publication Place
Include the state abbreviation (e.g., New York, NY) for all cities of United States
Include the Country for all locations outside United States
Coles-Ritchie , M. (2009). Inciting change in secondary English language programs : The case of Cherry High School . New York, NY: Palgrave Macmillan.
Haughey , J. C. (2009). Where is knowing going? : The horizons of the knowing subject. Washington, DC: Georgetown University Press.
Hardman, A. E., & Stensel, D. J. (2009). Physical activity and health : the evidence explained . (2nd ed.). London, England: Routledge.
Aw, T. (2009). Map of the invisible world. Toronto, Canada: McClelland & Stewart.

16. Journal Articles
Author, A. A., Author, B. B., & Author, C. C. (year). Title of article. Title of journal, vol (issue), pp-pp.
Retain the hyphen if the author’s first name is hyphenated
Hue, M.-T. (2009). Promotion of spiritual development: exploration of the self and spiritualism through the practice of Chinese calligraphy. Pastoral Care in Education, 27,
Include the issue no. if the journal is paginated by issue
Bill, M., & Emmy, M. (2008). Writing tutors in the economics classroom: A case study. The Canadian Journal of Higher Education, 38(3),

17. Publications by Multiple Authors
Up to 7 Authors: List all authors
Tiihonen, J., Lönnqvist, J., Wahlbeck, K., Klaukka, T., Niskanen, L., Tanskanen, A., & Haukka, J. (2009). 11-year follow-up of mortality in patients with schizophrenia: a population-based cohort study (FIN11 study). Lancet, 374,
More than 7 Authors
List the first six authors
Omit all subsequent authors except the last & replaced with …
List the last author

18. An article with 21 authors
List the first 6 and the last author
Seedat, S., Scott, K. M., Angermeyer, M. C., Berglund, P., Bromet, E. J., Brugha, T. S., Kessler, R. C. (2009). Cross-National Associations between gender and mental disorders in the World Health Organization World Mental Health Surveys. Archives of General Psychiatry, 66,

19. Non-English Publications
Give original title, and translate title into English with brackets
Sack, F. (2006). Das offene Haus: für eine neue Architektur [Open house: towards a new]. Berlin, Germany: Jovis.
Ye, Q., Li, B., & Cheng, J. (2006). 20世纪西方人生哲学 [The western philosophy of life of 20th century]. Beijing, China: Remin Chubanshe. or
Ye, Q., Li, B., & Cheng, J. (2006). 20 shiji xifang rensheng zhexue [The western philosophy of life of 20th century]. Beijing, China: Remin Chubanshe.

20. References of Electronic Resources
Use Digital Object Identifiers (DOI), when available, to replace as persistent and reliable links to locate sources (for both print & electronic sources)
If DOI unavailable, use home page URL of the journal
If the item cannot be easily retrieved from the source, use the full document URL (e.g. blog)
Retrieval dates no longer required unless the source material may change over time (e.g. Wikis)
Database information not required unless the item is only available in the database

21. Digital Object Identifier (DOI)
Unique identification of electronic publication
An alphanumeric string assigned by registration agency
Persistent link to its location on the Internet
Format: 10.xxxx/xxxx (e.g / )
Links to the document by DOI resolver provided by the registration agency, e.g. CrossRef.org

22. DOI

23. DOI Resolver Locate the electronic publication with DOI resolver
Crossref.org
Append the doi string to
e.g.
中文DOI

24. Try it out Find the article with DOI: 10.1007/s11516-010-0007-0 Steps
Go to the Crossref web site
Enter the DOI in the DOI Resolver Search Box

25. Electronic Journal Articles
Journal article with DOI
Bore, A., & Wright, N. (2009). The wicked and complex in education: developing a transdisciplinary perspective for policy formulation, implementation and professional practice. Journal of Education for Teaching, 35, doi: /
Journal article without DOI
Dresser, R. (2007). The effects of teacher inquiry in the bilingual language arts classroom. Teacher Education Quarterly, 34(3), Retrieved from
Advance online publication with DOI
Guerra, S. (2009). Colonizing bodies: Corporate power and biotechnology in young adult science fiction. Journal Children‘s Literature in Education . Advance online publication. doi: /s z

26. http://blog. apastyle. org/apastyle/2009/09/a-doi-and-url-flowchart

27. Newspaper Articles Newspaper article
Cheng, A. (2009, September 23). Education system fails those most in need. South China Morning Post, p. EDT12.
Online newspaper article
To avoid nonworking URLS, give the home page URL
Andrew, E. L. (2009, April 19). U.S. May Convert Banks’ Bailouts to Equity Share. The New York Times. Retrieved from

28. Web pages Author. (Year). Title of web page. Retrieved from URL
Examples
Education Bureau. (2008). Qualifications framework. Retrieved from
International Association of Universities. (2008). IAU: For a worldwide higher education community. Retrieved from
Hong Kong Institute of Education. (n. d.). Vision & mission. Retrieved from

29. More Reference List Examples
See Library Online Tutorials on Citing Information

30. Cannot find the information needed in the APA Manual?
Refer to the APA Blog for new update
Some posting on citing references:
How Do You Cite an E-Book (e.g., Kindle Book)?
Can You Cite Personal Life Experience?
How to Cite Wikipedia in APA Style
How to Cite Something You Found on a Website in APA Style
How to Cite Facebook: Fan Pages, Group Pages, and Profile Information

31. APA 6th edition is supported in major Bibliographic Management Tools like RefWorks and EndNote
Create Bibliography > Output Style

32. Your personal reference
RefWorks
Your personal reference 32

33. About RefWorks Web-based Bibliographic Management Tool
Create your own reference databases
Import references from library catalogues & databases
Manage & organize your references in folders
Search your references
Adding your own keywords & comments
Can be integrated with MS-Word to create in-text citations & reference list in preferred style
Accessible by computers connected to Internet 33

34. Create your RefWorks account

35. Create/Access your RefWorks account
Click the RefWorks link at library web site

36. Useful Help for RefWorks
RefWorks Login
Useful Help for RefWorks

37. Remote Access Go to http://www.refworks.com
Use the Group Code to login (HKIEd members only)
Login personal account for HKIEd users
Get the Group Code
Enter Group Code

38. RefWorks User Login for HKIEd Sign up / Login1 2

39. Sign up a new RefWorks account

40. The menu bar allows you to access all functionalities of RefWorks
The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

41. Export record to RefWorks directly
Export the record to RefWorks
Export record to RefWorks directly

42. Last Imported Folder
The result imported will be placed in the last imported folder.
If you repeat importing records, this folder will only contain the results of the very last import.
All previously imported records are stored in the database, but not associated with a folder.

43. Try yourself
Go to HKIEd Library Catalogue
Search for Author = “Loreman, Tim”
Save and export all found records
Import the records to your RefWorks account

44. Example: ERIC (EBSCOhost)
Export records

45. You’ll be asked to login RefWorks if not login yet

46. Last Imported Folder

47. Many databases support direct exporting references to RefWorks, e. g
Many databases support direct exporting references to RefWorks, e.g. ProQuest

48. Try yourself
Go to ERIC (EBSCOhost) Databases
Library homepage > E-Resources
> By Alphabet: E > ERIC (via EBSCOhost)
Search Title = inclusive education
Mark 5 records found & export to RefWorks

49. Creating a Bibliography
Create bibliography from your references
Bibliography created in preferred style e.g. APA
References arranged and sorted automatically
Output bibliography in HTML or Word format
Create bibliography from all references or selected folder

50. 1 2 3 4 5 Click Bibliography Select Output Style Select Output Format
(HTML/Word) 4
Select Folder / All
Click to Create 5

51. References sorted and formatted in APA Style

52. HKIEd Chinese citation style (for reference only)
Refer to Citation System in Student Handbook for details

53. Need Help? Check it out at the Library RefWorks webpage
Consult Information Counter at the Library 53

54. Need Help?
Join the Library initiated workshops; you may also browse the workshop materials from our webpage: 54

55. Thank You Ask your Librarian @ Information Counter Tel: 2948 6653 55