1. virtual techdays INDIA │ 18-20 august 2010 UNDERSTANDING OFFICE WEB APPS Vedant Kulshreshtha │ TSP – Collaboration Platform Microsoft India

2.  What are the Office Web Apps  Overview of Office Web Apps Architecture  Planning your deployment  Deployment and activation  Tips and Tricks for your deployment virtual techdays INDIA │ 18-20 august 2010 S E S S I O N A G E N D A

3. virtual techdays INDIA │ 18-20 august 2010 OVERVIEW

4. virtual techdays INDIA │ 18-20 august 2010 WORK FROM VIRTUALLY ANY PLACE OR DEVICE Extend Office experience to the browser with Office Web Apps Viewing Editing Office Web Apps are licensed with Office Standard 2010 and Professional Plus 2010 Word Web App Excel Web App PowerPoint Web App OneNote Web App

5. virtual techdays INDIA │ 18-20 august 2010 GREATER FLEXIBILITY WITH THE ADDITION OF OFFICE WEB APPS On Premises For Businesses Windows Live For Personal Use Online For Businesses IT can host Office Web Apps on SharePoint for additional management and control options Office Web Apps in Windows Live at no cost as an ad- supported service Office Web Apps hosted for organizations by Microsoft

6.  Office Web Apps integrate directly with the SharePoint user experience  Examples:  Default click of an Office doc in a Document Library launches the Office Web App viewer  Creating New Documents  If a user does not have the desktop app, Office Web App is launched when ‘New Document’ is clicked  Search Results  Quickly view search results with Office Web Apps  SharePoint as a ‘Broadcast slideshow host’  Open in desktop apps (including support for Firefox and MAC)  Administration  The web apps plug into standard SharePoint administration tools, logging, applications server, monitoring, etc. virtual techdays INDIA │ 18-20 august 2010 SHAREPOINT INTEGRATION

7.  Word Conversion Services  SharePoint API for converting documents between formats.  For example, you could automate converting.DOC to.PDF  Rest APIs  Excel Web App supports APIs to interact with spreadsheet data  Excel Web Part  Excel sheets and charts can be embedded in web part pages virtual techdays INDIA │ 18-20 august 2010 PROGRAMMABILITY

8.  Document Assembly: Merging Excel, PowerPoint, and Word Content Together http://blogs.msdn.com/b/brian_jones/archive/2010/01/04/document-assembly-merging-excel- powerpoint-and-word-content-together.aspx virtual techdays INDIA │ 18-20 august 2010 PROGRAMMABILITY An Example

9. virtual techdays INDIA │ 18-20 august 2010 DEMO Office Web Apps – User Experience

10. virtual techdays INDIA │ 18-20 august 2010 ARCHITECTURE

11.  Fundamentally, Office Web Apps provide a representation of each document using native browser objects (HTML / JS / Images)  Highly simplified view – just a conversion  Word & PowerPoint Images, HTML & JS  Excel HTML and JS  OneNote HTML and JS virtual techdays INDIA │ 18-20 august 2010 AT THEIR CORE Key is to understand where these “conversions“ take place!

12. Word & PowerPoint Viewing 2 Exists in cache? 3 Find service application for this web application 5 6 7 8 1 4 virtual techdays INDIA │ 18-20 august 2010 Word & PowerPoint Viewing

13. Excel Services 2 Find service application for this web application 6 1 345 virtual techdays INDIA │ 18-20 august 2010

14. PowerPoint Services - Editing 2 Feature activated? 3 Find service application for this web application 7 5 1 4 6 virtual techdays INDIA │ 18-20 august 2010

15. Word Editing and OneNote 2 Feature activated? 1 3 Save (or in the case of Word, cache) changes to server virtual techdays INDIA │ 18-20 august 2010

16. PowerPoint – Broadcast 3 Request conversion & broadcast session for newly uploaded document 9 Send link to attendees 4 5 6 7 1 8 Retrieve presenter’s current location 11 Retrieve current slide 12 2 Find service application for this web application 10 Return rendition to browser 13 Office Web Apps Cache virtual techdays INDIA │ 18-20 august 2010

17. virtual techdays INDIA │ 18-20 august 2010 PLANNING YOUR DEPLOYMENT Creating “the checklist”

18.  What are the requirements?  Hardware requirements  Processor – 64-bit, dual processor, 3 GHz  RAM – 4 GB for standalone; 8 GB for farm  Hard Disk – 80 GB  DVD Drive  Software requirements  Microsoft SharePoint Foundation Server 2010  Supported Browsers:  Internet Explorer 7 and 8  Firefox 3.5 on Windows, Mac and Linux  Safari 4 on Mac virtual techdays INDIA │ 18-20 august 2010 PREREQUISITES

19.  Office Web App functionality works whether or not Silverlight is on the machine  What Gets Better With Silverlight?  Applies to Word & PowerPoint Viewers  Faster load performance  Improved text fidelity and zoom beyond 100%  Text will respect ClearType tuner settings  Smoother PowerPoint animations and improved slide scaling. virtual techdays INDIA │ 18-20 august 2010 WHAT ABOUT SILVERLIGHT?

20.  File formats  Office Web Apps will natively support Open XML formats.DOCX,.PPTX,.XLSX,.DOCM,.XLSB,.XLSM,.PPSX  Office Web Apps will view and convert the following formats:.DOC,.PPT,.DOTM,.PPTM,.POTX,.PPAM,.PPSM,.PPS  Almost all documents are compatible with Office Web Apps - a few exceptions include:  IRM protected documents  Spreadsheets that depend on DDE  View-only for documents with track changes virtual techdays INDIA │ 18-20 august 2010 OFFICE FORMAT COMPATIBILITY

21.  Which site collections should have the Web Apps?  Which document libraries should not have the Web Apps?  Where to create the PowerPoint broadcast site? virtual techdays INDIA │ 18-20 august 2010 THE REST OF “THE CHECKLIST”

22. virtual techdays INDIA │ 18-20 august 2010 DEPLOYING THE WEB APPS Running the Office Web Apps on premise

23.  Five step process 1.Run setup and post-setup config 2.Start the service instances 3.Create the service applications and proxies 4.Create the PowerPoint Broadcast site 5.Activate the Office Web Apps feature virtual techdays INDIA │ 18-20 august 2010 DEPLOYING THE OFFICE WEB APPS

24.  You must install on every server in the farm  Installation and configuration available with UI installation or via PowerShell scripts  Point clients to the server via the group policy editor for PowerPoint Broadcast virtual techdays INDIA │ 18-20 august 2010 DEPLOYMENT NOTES

25. virtual techdays INDIA │ 18-20 august 2010 TIPS AND TRICKS Adjusting the Office Web Apps for your environment

26.  The Web Apps subsume default click on installation  SharePoint offers the ability to override this functionality at two levels:  Site collection  Document library virtual techdays INDIA │ 18-20 august 2010 DEFAULT CLICK > _ $webAppsFeatureId = $(Get-SPFeature -limit all | where {$_.displayname -eq "OpenInClient"}).Id Get-SPSite –limit ALL |foreach{ Enable-SPFeature $webAppsFeatureId –url $_.URL } > _ Get-SPWeb –site http://foo/sites/site1 |% {}{$_.Lists}{$_.Update()} | % {$_.DefaultItemOpen = $false}

27.  Configure the maximum number of co-authoring authors virtual techdays INDIA │ 18-20 august 2010 CO-AUTHORING > _ $siteurl = " " $mysite=new-object Microsoft.SharePoint.SPSite($siteurl) $mysite.WebApplication.WebService.CoauthoringMaxAuthors = $mysite.WebApplication.WebService.Update()

28.  Manage Broadcast Slide Show by using Group Policy  To configure Broadcast Slide Show Group Policy settings in the administrative template, use Group Policy Object Editor  The Broadcast object in the Microsoft PowerPoint 2010 Administrative Template includes the following policy settings:  Disable default service  Disable programmatic access  Prevent access to user-specified services  In the Broadcast Services object, you can configure up to 10 broadcast services virtual techdays INDIA │ 18-20 august 2010 BROADCAST SLIDE SHOW

29.  Cache size and expiration period  Cache database location virtual techdays INDIA │ 18-20 august 2010 THE OFFICE WEB APPS CACHE $200gbInBytes = 1024 * 1024 * *1024 * 200 Get-SPWebApplication | Set-SPOfficeWebAppsCache -ExpirationPeriod 30 –MaxSizeInBytes $200gbInBytes $newDatabase = Get-SPContentDatabase SPContentDB3 Get-SPOfficeWebAppsCache “http://contoso.com” | Move-SPSite –DestinationDatabase SPContentDB3

30.  Office TechCenter for Office Web Apps http://technet.microsoft.com/en-us/office/ee815687.aspx  Office TechCenter for Office 2010 http://technet.microsoft.com/office/ee263913.aspx  Detailed Deployment Guides  SharePoint Foundation Server http://go.microsoft.com/fwlink/?LinkId=166485&clcid=0x409  SharePoint Server http://go.microsoft.com/fwlink/?LinkId=166484&clcid=0x409  Office Web Apps http://technet.microsoft.com/library/ff431687(office.14).aspx virtual techdays INDIA │ 18-20 august 2010 DEPLOYMENT RESOURCES

31. virtual techdays THANKS │ 18-20 august 2010 vedantk@microsoft.com │http://blogs.technet.com/b/vedant/