1. The Sixth Form College Farnborough Microsoft® Office OpenXML Jim Lyle Data Analyst The Sixth Form College Farnborough Presented at the Sixth Form Colleges’ Forum Information Systems Conference 9 June 2011

2. The Sixth Form College Farnborough Microsoft® Office OpenXML  Tools needed to develop with OOXML  Overview of OOXML  Advantages of using OOXML  Demonstration (Course Review Sheets) Introduction  Demonstration of the new file format

3. The Sixth Form College Farnborough Microsoft® Office OpenXML Overview of OOXML Description  Zip archive containing XML files and sub-folders of XML files  Introduced in Microsoft Office 2007  XML mark-up for spreadsheets, word processing documents and presentations  XML file format used to represent Office documents.doc.ppt.xls binary format.docx.pptx.xlsx XML format

4. The Sixth Form College Farnborough Microsoft® Office OpenXML Office OpenXML Demonstration Contents of new file formats

5. The Sixth Form College Farnborough Microsoft® Office OpenXML Advantages of OOXML  Automate production of Office documents  Avoids the use of an application programming interface (api)  Can be used to create Office documents from scratch  Usually better to start from a template or pre-existing file

6. The Sixth Form College Farnborough Microsoft® Office OpenXML Tools for OOXML Application Development  Visual Studio 2008 or 2010 or Visual 2010 Express (free) [www.microsoft.com/express/downloads/]  Open XML SDK 2.0 for Microsoft Office (free), includes: OOXML Software Development Kit (SDK) v2 OOXML Toolkit  Document Format Extensions (optional) Extensions to help with application development Free download from CodePlex web-site Available from www.codeplex.com

7. The Sixth Form College Farnborough Microsoft® Office OpenXML Office OpenXML Demonstration Curriculum Course Review Sheets Produce Curriculum Review Sheets for: 56 AS courses 55 A2 courses 111 x 6 = 666 charts Short timescale between Results Day and Curriculum Reviews. Manually create an Excel template with dummy data and charts. copy the workbook copy the sheet template get course data from SQL Server insert the data into cells update each chart’s cell references rename the worksheet add the sheet to the workbook collection For each course, use an OOXML application to: SOLUTIONTASK Consistent, authorised set of data for review.