1. Delivering Procurement Performance: Success Stories Bangladesh
Second South Asia Region
Public Procurement Conference

2. Outline of Presentation
Public Procurement Reforms
Legal Framework in Public Procurement
Capacity Building and Institutionalization
Procurement Performance Measurement (PROMIS)
Modernization of Public Procurement(e-GP)
Complaint Resolution Mechanism
Civic Engagement in Procurement Monitoring

3. Bangladesh Profile 1971; ~ 144,000 sq-km; 64 districts
7 Divisions  64 Districts  486 sub-districts(Upazilla)  4,500 UPs  68,000 villages
Annual national budget: ~ US$ 28 Billion
Annual Development Program: ~ US$ 8 Billion
Proc. expenditure: ~ 21% of national budget; ~ 70%-90% of ADP
Implemented 6 medium term Plan
Gradual shift: From planned  market economy
Progressive improvement of procurement regime

4. CPAR Findings & Recommendations
Absence of legal framework
Bureaucratic procedure
Lack of competent staff
Poor quality Bidding document
Ineffective contract administration
Establish policy unit
Carry out reforms
Improve proc. capacity  
Findings
CPAR 2002
Recommendations

5. Central Procurement Technical Unit (CPTU)
Established : 4/2002
Procurement Reforms through PPRP ( )
PPRP ($5 M)
PPRP II ($24 M)
PPRP II AF ($35 M)

6. Legislatives Chronicles
GFR…, 2908 & 2911
PPR 2003
PPA 2006
PPR 2008
e-GP Guidelines 2011
PPA 2006

7. Capacity Building Short Proc training:
3-Week Proc. training :
=7450
Short Proc training:
(15 different audiences)
MCIPS
35+100
Masters in Public Procurement
IGS-BRACU:
ITC-ILO-25

8. CIPS Selection Process
1,450
~180
~170 52 40
35: Number of MCIPS (June 2013)
# of participants enrolled for CIPS levels 4-5-6
# of participants passing CIPS screening
# of participants in CIPS screening test
# of top performers from end course exam
# of participants from 52 courses

9. Institutionalization & Sustainability Framework
Establishment of procurement faculty:
Engineering Staff College Bangladesh (ESCB)
National Trainers Pool
CIPS Study Centers:
IGS, BRACU & ESCB
BRACU:
Conducting Masters Program in PP
Institutionalizing short-training through existing public training institutes

10. Proc. Performance Measurement System (PROMIS) Performance Indicator
45 KPIs - 4 Agencies
Performance Area
Performance Indicator
Baseline
(2007)
Present Status
(up to 2012)
Transparency
% of Invitation for Bid (IFB) published in newspaper
Less than 70%
100%
% of Contract awards published
Less than 15%
More than 70%
Efficiency
% of cases contract award decision made within initial bid validity
10%
More than65%
% of Contracts completed within the original schedule
No record
More than 50%
Competitiveness
Average number of Bidders submitted Bids
Less than 4 nos.
More than 6 nos.
Average number of responsive Bids
Less than 3 nos.
More than 4 nos.

11. Modernization of Public Procurement Electronic Government Procurement (e-GP)
2 June, 2011

12. e-GP: Key Features Single uniform national web portal
Centralized registration system
Comprehensive system from proc. plan up to final payment
(e-Tendering + e-Contract Management)
Automatic proc. performance monitoring (e-PMIS)
Robust security features & back-up arrangement with full redundancy to ensure uninterrupted service.
Harmonized with MDB guidelines
Independent consultant reviewed for Bank’s use
Bank accepts the BD e-GP system for its financed projects
Self sustainable model – system is generating required fund

13. e-GP: Security Features
Encrypted tender information till opening
Integrity of submitted tenders
Audit log of all activity of all users
No password saving in database
Password complexity control
Last login time display

14. e-GP: Payment Provisions
Registration fees
Tender Security
Performance Security
Tender Document fees
Renewal fees
Online through
Banks
Payment Gateway

15. e-GP: Tender Dropping
Tender Box

16. e-GP: Online Helpdesk System

17. Government Users (22 Org.)
E-GP : Where we are
Reg. Govt Users (22 Org.)
Government Users (22 Org.)
3383
3383
Reg. Tenderer / Consultant
8353
8353
Total Reg. Users 13609
Reg. Bank user
(25 Banks)
1873 17

18. E-GP : How we are doing Period # Registered Bidders # Bids invited
Value of bids
(US$ M)
June -2012
294 14 3
December -2012
525
144 18
June -2013
1067
498 62
December-2013
7459
4548
319
14 March-2014
8353
6558
506

19. e-GP: Progress

20. 4 Target Agencies +18 Agencies
e-GP: Roll out Map
All Tenders:
4 Agencies
No. of PEs
300 PEs:
4 Target Agencies +18 Agencies
150 PEs:
4 Target Agencies
4 PEs:
4 Target Agencies
2011
2012
2013
2016
Time

21. Complaint Resolution Mechanism
Administrative Review PE
HOPE
Secretary
Review Panel
Independent Review

22. Civic Engagement in Procurement Monitoring
Public Private Stakeholder Committee (PPSC)
Government Agencies
Business Apex Bodies
Think-tanks
Academic Institutions
Civil Society
Help develop a framework for citizen engagement
Provide suggestion to develop implementation Strategy
Suggestion for any legal framework needed.
Strategy for Civic Engagement in Public Procurement
Monitoring at implementation part and gradually at the Process Part
Citizen group formation with all stakeholders
Advocacy Campaign to sensitize local people
e-Tendering wherever possible
Budgetary allocation
Procurement watch

23. Public Procurement Awareness
Highlights
Single Uniform Legal System (PPA/PPR , e-GP guidelines)
Capable Public Procurement Staffs
Procurement Performance Measurement
Civic Engagement in Public Procurement
Modern Procurement System (e-GP)
Commitment of the Government
Public Procurement Awareness

24. Thank You Q & A Kazi Jahangir Alam Akm Jashim Uddin
Md. Mosharraf Hussain