1. Date 30.10.2010 By O. P. Mishra JEPC, Ranchi

2.  Goods & services are of two types of Procurement  Background of goods/services  Indenting & need assessment of items to be procured  Data validation for ordering quantity  Preparation of procurement plan  All the decisions to be taken by committee  Preparation of bid document

3.  Make tender rate most competitive  Economy  Efficiency  Equal opportunity  Transparency  Avoid special and differential treatment  Discourage anti competition  Out of monopolistic approach  TCO (Total cost of Ownership)  Minimize cost maximize quality

4.  Open Tender  Limited Tender  Single Tender / Without Tender  Direct Contacting  e-Tendering  Civil Works by Communities  EOI/RFP and negotiation for service hiring  Package wise tendering as per WB Norms  Negotiation discouraged  BOOT/BOLT or DFBOLT concept

5.  State Level Offices  Divisional Offices  District Level Offices  Block Level Offices  Kasturba Gandhi Balika Vidyalayas  CRCs  Village Education Committees (SMCs)

6.  Invitation for Bids  Instruction to Bidders  General conditions of contract  Special conditions of contract  Schedule of requirement  Technical specification  Eligibility criteria  Bid form and price schedule  Bid security (2% of quoted total cost )  Contract form  Performance security( 5% of the contract value)  Payment conditions (three phase in percentage)  Distribution as FOR to ……  Contd.

7.  Performance Statement of past works  Work Authorization  Bank Guarantee for advance payment  Copyright, licensing or patent terms  Affidavit for execution of contract  Liquidated damages or later to assess loss  Billing and payment deliverables  Penalties and force major clause  Quality and its testing (SQC)  Dispute settlement mechanism as per law

8.  Advertising of tender (at least in three papers)  Pre bid meeting  Opening of tender (Envelop A for technical and B for financial)  Award of contract to lowest bidder  Waiting for end of Period of contract  Job assignment is not permitted after contract  Advance payment equal to Bank guarantee  Receipt of goods and cross confirmation of supply  Payment of goods received

9.  Receipt / honour of complaints  Dokeding / numbering of Complaints  Confidentialities of complaints  Redressal of grievances  If any misconduct/suppression of facts or unethical behavior found disciplinary proceeding is to be initiated  Forwarding of complaints to investigating authorities

10.  Make estimate/costing to quote below estimate  Direct purchase of raw materials(Paper for Text books)saving Central excise duty and other exempted tax  Bid rate without Raw materials (Paper cost)  Analysis of rate parity/comparison among other states  Post review of contracts by third parties  Related party disclosure by procuring authorities