1. SSI Summer CTC Training May 27, 2015 Presented by Cindy Blair & Nicole Taguinod

2. This training does NOT take the place of reading and following the appropriate manuals

3. There are NO MAKE UPS Save your Pearson boxes

4. Who tests? Students who did not pass Reading during the May administration (including all LEP students and students taking STAAR A) Students new to Texas, from a private school or homeschool who did not test in May Students who were absent during the March/May administration

5. Who does not test and what do we do with their answer document?

6. Special Settings Students who are enrolled at JT Brack DAEP or Estrada will test at their home campus summer site location There are no homebound services in the summer

7. Campuses will submit the names of summer re-testers and their accommodations

8. Summer CTCs You will log hours worked using NOVAtime (max 40 hours)

9. Summer Test Sites & CTCs BallCrockettDouglassHillcrestMillerNeal Woodlawn Hills Tazlyn Wells Yvonne Martinez Jennifer Guerrero Judy Benavides Lindsey Lopez Mary Munoz Monique Lara BallBarkley RuizBonhamBriscoeBowdenAustinArnold ForbesBrewerDouglass Collins Garden CameronBeacon HillBaskin FosterCrockettGreenGraebnerGatesFranklinFenwick Highland HillsDeZavalaHerffHillcrestHirschHawthorneHuppertz MissionJT BrackHighland ParkKellyML KingLamarMadison SchenkS. KingJaphet MillerNealMaverick SteeleMargil Riverside Park PershingRogersNelson StewartRodriguezSmith WashingtonWilsonWoodlawn Storm WW White Woodlawn Hills Testing Office needs CTC cell phone numbers for summer contact

10. Summer Test Sites & CTCs PoeRogersTafollaWhittier Berenice AdamsPortia HilliardKizzie CalhounJennifer Castro BonhamConnellIrvingAustin DavisHarrisLowellHawthorne ML KingMissionRhodesLongfellow PageRogersTafollaTwain Poe Whittier Wheatley YWLA Testing Office needs CTC cell phone numbers for summer contact

11. Test Versions & Form Numbers STAAR STAAR A STAAR Spanish (5 th only) There are no form numbers on re-test booklets

12. Test Administrator Manuals Cluster campuses should have left manuals. Order more from the Testing Office if needed.

13. Time Limit Policies & Procedures Each student is allowed four hours to complete the test Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with Extended Time as an accommodation must start testing as soon as possible Late students must test if there is enough time left in the school day Breaks are allowed but the clock does not stop Time stops only for: Meals Emergencies Consolidation Nurse breaks

14. Allowable Procedures & Materials The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document. Signing or translating test administration directions Reading aloud or signing the writing prompt upon request Minimize distractions Small group or individual administrations Remind students to stay on task Scratch paper (must be collected) Colored overlays Blank place markers Highlighters Page 13 Manual Page O-12 DCCM

15. CTC Responsibilities You are the contact person for all test-related communications at your campus You are responsible for the planning, training and execution of testing You are required to read and be familiar with all manuals You are responsible for test security of materials You must supervise and actively monitor testing You must report testing irregularities and violations immediately to the DTC You are responsible for supervising the verification of precoded test materials by campus personnel You are responsible for the accounting of all test material and for the accurate completion of all answer documents

16. CTC Responsibilities Attend test coordinator trainings and train campus test administrators Receive, manage and secure testing materials Prepare answer documents for testing, this includes checking that the student’s data is current Coordinate all campus testing logistics Establish and monitor testing procedures to ensure test security Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents Prepare and return all testing materials to the testing office Manage the TAMS system on the campus for online testing Prepare statements if necessary

17. Test Administrator Responsibilities Read the Test Administrator Manual Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state testing system Read “Guide to the Test Administration Directions” prior to administering any state assessment Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing

18. Test Administrator Responsibilities Complete answer documents in accordance with the manual Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Assist the CTC for on-line administrations as needed Report testing irregularities and security violations immediately to the CTC Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

19. Test Administrator Oath The bottom box of the oath is to be signed for individuals who are authorized to conduct a test administration that involves viewing secure state assessments to include (but not limited to) oral administrations transcribing STAAR A administrations Must be initialed, signed and dated PRIOR to test administration

20. Campus Procedures Add specific campus procedures. Remember to address:  Material sign out/in  Breakfast/Lunch  Testing Environment (clocks, covering instructional material)  Active Monitoring  Extended Testing/Consolidation  Handling problem students  Illness  Attendance/Late Arrivals  Monitors  Relief TAs  Emergencies  Add slides as needed

21. Accommodations Refer to the 2015 State Assessment Reference Guide for allowable accommodations, eligibility, examples/types and special instructions When training test administrators for oral administrations they must also review pages 145-154 (3-5 Manual)/129-137 (6-8 Manual)

22. Accommodations- Oral Administration FULL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test bookle t (there are no form numbers on retest booklets) PART Questions, answer choices, words or phrases Students cannot change from “PART” to “ALL” Test administrator reads over the student’s shoulder Test administrators should NEVER read the reading passages. FULL and PART oral cannot be in the same testing room

23. Items Containing Boxed Information All parts of the question and answer choice may be read aloud.

24. Items Containing Passage Excerpts All parts of the question and answer choice may be read aloud.

25. Items Containing Graphics in the Answer Choice Read aloud words, numbers or symbols without aiding student in interpreting the information.

26. Items Containing Graphics in the Test Questions Read aloud words, numbers or symbols without aiding student in interpreting the information.

27. Basic Transcription Transcribed by Cindy Blair due to IEP on 6/23/15 If the student has the accommodation, complete the transcription and note on the top of the answer document the reason and name of the person that transcribed

28. Dictionaries Dictionaries must be available to ALL students taking STAAR Reading at 8 th grade (including STAAR A) must be a ratio of 1:5 Students in 5 th grade must meet eligibility criteria  Standard/general dictionary English (Spanish for Spanish version test)  Dictionary/thesaurus combination  Electronic dictionary  Bilingual dictionary  ESL dictionary  Picture dictionary  Sign language dictionary

29. Linguistic Accommodations STAAR (English)STAAR LSTAAR A Reading Dictionaries of Various Types Extra Time NA Dictionaries of Various Types Extra Time Clarification of word meaning in English Dictionaries of Various Types (page 128 in Reference Guide): Bilingual dictionary English/ESL dictionary Monolingual dictionary Picture dictionary

30. Mark Accommodations on the Answer Document Accommodations are marked if they are assigned to the student, not if the student used them If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year GA- General Accommodations (any accommodation that is not specifically listed) BR- Braille LP- Large Print OA- Oral Administration XD- Extra Day (Type 2) LA- Linguistic Accommodations

31. Answer Documents Test Administrators are responsible for the accurate completion of answer documents: Ensuring that students have bubbled in all answers on the back of the answer document Ensuring that the test version (language) has been indicated Ensuring that the Test booklet number and score code have been marked Ensuring accommodations have been marked if not already done so

32. Answer Documents Test Administrators are responsible for the accurate completion of answer documents: Ensuring that students have bubbled in all answers on the back of the answer document Ensuring that the Test booklet number and score code have been marked Ensure accommodations have been marked if not already done so

33. Score Codes on Answer Documents S - Score O - Other A - Absent R - ARD Decision PW - Parent Waiver

34. Hand Grid Answer Documents FILL THIS OUT!!!! Hand grid answer documents for students who did not receive a precoded answer document Hand grid for students who are new Hand grid if an answer document was damaged Fill out and bubble in all student information Do not leave anything blankDo not leave anything blank Make sure Local Student ID has preceding zeroes

35. You must build a test session for each campus! Click on the New Session button Enter the session details Click SAVE after entering information Your session should then appear in the Manage Test Sessions screen Session Name should start with the home campus name Select the type of test Setting Up Online Tests

36. Assigning Online TA Access in TAMS You can assign your TA as an Online Test Administrator in TAMS. This will give them the ability to: START and STOP sessions RESUME students PRINT Student Authorization forms Click on Administrative Management link then on View User Accounts Click on New User

37. Assigning Online TA Access in TAMS Fill in the required information. User ID must be the TAs entire email address. Select the user role and campus. Click SAVE.

38. Print Student Authorizations From the Session Details screen: click on the Authorizations button Click on the “▼” and select Detail View Student authorizations will export as a print friendly PDF Online Testing

39. Starting & Stopping Sessions You must START a test session in order for students to access the test After all students in the session are in “Complete” status and the CTC has added accommodations for each student, you must STOP the session Online Testing

40. Student Status When students are in EXIT status, you must RESUME them before they can log back in. Press the box next to the student’s name and press “Resume Test”.

41. Add Student Accommodations On the Session Details screen click on the student You will then be able to add accommodations once the student has submitted their test Online Testing

42. Online tests are accessed in TestNav by using the URL address Students will use the student authorization forms to log in to the test Student Authorizations are secure documents and must be shredded Students must still adhere to the four hour time limit (unless they have the Extra Time assigned to them as an accommodation)

43. Online Testing Each student must have headphones/ear buds for online testing. If your summer site does not have enough for each student, please contact the Testing Office.

44. Online Testing Use Internet Explorer to log in to TestNav When logging in to the computer (CTRL ALT DELETE screen), use the “tester” log in information then click on the TestNav icon Ensure the volume is turned on before logging in to TestNav When a student is in EXIT status you must RESUME them in order for them to log back in Accommodations cannot be added until the student is in the COMPLETE status Remember to START the session on the day of the test!

45. STAAR A Reminders Students independently control the text to speech feature TAs can read the “pop-ups” and “rollovers” on questions and answers to any student who requests it unless it is in the reading passages TAs can re-read directions for STAAR A at any time TAs can read aloud information in the Help Tool for students who request it Students may receive other Type 1 accommodations or allowable materials

46. Documents required to maintain for a period of five years following a test administration: signed security oaths for all testing personnel seating charts investigation and documentation of testing irregularities material control logs material inventory from vendor Use Required Documentation Checklist to build your binder (testing office will retain SSI binder) The Binder & Documentation Retention Documents required to be scanned and emailed to the testing office: Training Sign In Sheets Materials Control Form Seating Charts “O” Score Code Form Rename your scan (campus-June Retest 2015 ) before sending to testingdept@saisd.net testingdept@saisd.net

47. START TIME for class is after the directions have been read STOP TIME for class is the stop time of the last student Each student should have their individual stop time indicated Only students who go to the nurse should have this start and stop time indicated Student Name, ID # and Test Booklet # MUST be filled out NO Form numbers for Retest Booklets Do NOT fill in Test Booklet Number for students testing online STAAR or STAAR A

48. Preparing Materials for Return Verify that no answer documents or scratch paper have inadvertently been left in test booklets Verify that all test booklets and answer documents are accounted for (including blank answer documents) Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document Make sure the correct score code is marked on each answer document and test booklet number has been indicated Verify that student information, test taken information, and accommodations coding on answer documents is accurate

49. Return and Check In you do not have to separate booklets by campusTest booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom (you do not have to separate booklets by campus) Answer documents must be in alphabetical order and SPEARATED by CAMPUSAnswer documents must be in alphabetical order and SPEARATED by CAMPUS Ensure your counts are accurate Use separate boxes for answer documents and test booklets “O” Coded and “A” Coded answer documents on top of the bundle and under one Class ID sheet (green) VOIDS under Voided Document Identification Sheet

50. Campus & Class Identification Sheets home campus Each home campus must have one Campus ID sheet (pink) and at least one Class ID Sheet (green)  5 th Reading  8 th Reading Place one band around each bundle and label the band with the home campus name Answer Docs must be separated by home campus

51. Leading zero’s required (this number should total the number that is indicated on all of the green Class ID sheet) Information must be filled out and bubbled in for each subject test Place one pink sheet on top of class ID sheet (green) per home campus Ensure accurate counts!!

52. Fill in information in items 1, 2, and 3 Leading zero’s are required No more than 100 answer sheets under a class ID sheet Ensure accurate counts!!

53. You must write VOID (in pencil) on any precoded answer document that was not used VOID answer documents for any student who took STAAR A VOID answer documents if a student is a first year asylee/refugee VOID answer documents for withdrawn students VOID damaged answer documents The band should list VOIDS on the Test Subject line County- District Number 015-907 Fill out all information Voids Each home campus should have their own VOID stack

54. The following govern test security  Texas Education Code (TEC) Chapter 39, Subchapter B  Texas Administrative Code (TAC) 19 Subchapter 101, Assessment  Family Educational Rights and Privacy Act of 1974 (FERPA)  Texas Penal Code 37.10 - Tampering General Security Information

55. Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

56. Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test Authorization to View Secure Materials (must sign bottom box of oath prior to testing) These include but not limited to: Individuals who will provide an oral administration Individuals who will transcribing STAAR A test administrators

57. Security and Confidentiality  Account for all secure materials before, during, and after each test administration (including Student Authorizations)  Protect the contents of all tests booklets and student answer documents  No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

58. Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer or checking email Reading a book, magazine, or newspaper Grading papers or working on lesson plans Leaving the room without a trained substitute test administrator in the room Leaving students unattended during meals or breaks

59. Paraprofessionals Paraprofessionals must complete a district noncertified personnel testing oath CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

60. Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural ExamplesSerious Examples Improper accounting for secure materialsDirectly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

61. Reporting & Documentation If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following is required:  Incident report including a plan of action (local form)  Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)  Statements should not include names of student  The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions Incident form and statements must be submitted to cblair@saisd.net by the end of the testing day that the incident occurredcblair@saisd.net

62. Plan of Action

63. 554-2465 SAISD Testing Office Questions?