1. 5/8 May Retest Campus Training
Presented by

2. This training does NOT take the place of reading and following the appropriate manuals

3. The Schedule Monday May 11 Tuesday May 12 Wednesday May 13
Elementary
NO TESTS
5th Reading
Make Ups
Check In 9:00 am
Middle School
8th Reading
TEST VERSIONS
STAAR
STAAR A (online)
STAAR Spanish
If you have Make Ups, materials due by 4:00 on Wednesday

4. Who takes the May Re-Test?
Students who did not pass on 1st attempt of Reading (including all LEP students and students taking STAAR A unless indicated in IEP)
Students who did not take assessment during the 1st administration
Students who are new to Texas
Students who enroll from a private school or have been homeschooled

5. Test Versions
STAAR – most students; Type 1 or Type 2 accommodations available for eligible students
STAAR A – SPED or 504 (with dyslexia or related disorders) students only; must meet eligibility requirements and assigned by committee
STAAR Spanish – 5th grade students only; no linguistic accommodations; assigned by LPAC

6. There are no form numbers on re-test booklets

7. Time Limit Policies & Procedures
Each student is allowed four hours to complete the test
Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones”
Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)
Students with Extended Time as an accommodation must start testing as soon as possible
Late students must test if there is enough time left in the school day
Breaks are allowed but the clock does not stop
Time stops only for:
Meals
Emergencies
Consolidation
Nurse breaks

8. Allowable Procedures & Materials
The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document.
Signing or translating test administration directions
Reading aloud or signing the writing prompt upon request
Minimize distractions
Small group or individual administrations
Remind students to stay on task
Scratch paper (must be collected)
Colored overlays
Blank place markers
Highlighters
Page 13 Manual
Page O-12 DCCM

9. Principal Responsibilities
Oversee training and the implementation of test administration process as stated in the manual
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Approve test administrators, logistics and ensure that the testing environment meets the following:
Testing rooms are quiet, well ventilated and comfortable. Students have enough room to work
A “Testing- Do Not Disturb” is posted outside each room
Bulletin boards and instructional displays are covered or removed from any location students may pass while testing
All desks used for testing are clear of books and other material not required for the test
Monitors the test administrators
Report any incident to the DTC

10. All of this is done with the approval of your principal
CTC Responsibilities
You are the contact person for all test-related communications at your campus
You are responsible for the planning, training and execution of testing
You are required to read and be familiar with all manuals
You are responsible for test security of materials
You must supervise and actively monitor testing
You must report testing irregularities and violations immediately to the DTC
You are responsible for supervising the verification of precoded test materials by campus personnel
You are responsible for the accounting of all test material and for the accurate completion of all answer documents
All of this is done with the approval of your principal

11. CTC Responsibilities
Attend test coordinator trainings and train campus test administrators
Receive, manage and secure testing materials
Prepare answer documents for testing, this includes checking that the student’s data is current
Coordinate all campus testing logistics
Establish and monitor testing procedures to ensure test security
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Prepare and return all testing materials to the testing office
Manage the TAMS system on the campus for online testing
Prepare statements if necessary

12. Test Administrator Responsibilities
Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the state testing system
Read “Guide to the Test Administration Directions” prior to administering any state assessment
Administer the tests in strict compliance with the directions in the Test Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing

13. Test Administrator Responsibilities
Complete answer documents in accordance with the manual
Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing
Accurately and completely fill out all required documentation for testing
Assist the CTC for on-line administrations as needed
Report testing irregularities and security violations immediately to the CTC
Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

14. Campus Procedures Include things such as: Check Out/In Process
Testing Rooms
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits
Breakfast (Breakfast in the Classroom is mandatory)
Lunch
Active Monitoring
What students do after testing
Who is monitoring hallways/restrooms
Procedures for late students
Dictionary Procedures

15. Accommodations- Oral Administration
FULL
all questions and answer choices
A student’s IEP/IAP may have assigned the option to “change” level of support during the test
Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet (there are no form numbers on retest booklets)
PART
Questions, answer choices, words or phrases
Students cannot change from “PART” to “ALL”
Test administrator reads over the student’s shoulder
Test administrators should NEVER read the reading passages.
FULL and PART oral cannot be in the same testing room

16. Items Containing Boxed Information
All parts of the question and answer choice may be read aloud.

17. Items Containing Passage Excerpts
All parts of the question and answer choice may be read aloud.

18. Items Containing Graphics in the Answer Choice
Read aloud words, numbers or symbols without aiding student in interpreting the information.

19. Items Containing Graphics in the Test Questions
Read aloud words, numbers or symbols without aiding student in interpreting the information.

20. Transcribed by Cindy Blair due to IEP on 5/12/15
Basic Transcription
Transcribed by Cindy Blair due to IEP on 5/12/15
If the student has the accommodation, complete the transcription and note on the top of the answer document the reason and name of the person that transcribed

21. Dictionaries
Dictionaries must be available to ALL students taking STAAR Reading at 8th grade (including STAAR A)
must be a ratio of 1:5
Students in 5th grade must meet eligibility criteria
Standard/general dictionary English (Spanish for Spanish version test)
Dictionary/thesaurus combination
Electronic dictionary
Bilingual dictionary
ESL dictionary
Picture dictionary
Sign language dictionary

22. Linguistic Accommodations
STAAR (English)
STAAR L
STAAR A
Reading
Dictionaries of Various Types
Extra Time NA
Clarification of word meaning in English
Dictionaries of Various Types (page 128 in Reference Guide):
Bilingual dictionary
English/ESL dictionary
Monolingual dictionary
Picture dictionary

23. Mark Accommodations on the Answer Document
GA- General Accommodations (any accommodation that is not specifically listed)
BR- Braille
LP- Large Print
OA- Oral Administration
XD- Extra Day (Type 2)
LA- Linguistic Accommodations
Accommodations are marked if they are assigned to the student, not if the student used them
If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

24. Answer Documents
Test Administrators are responsible for the accurate completion of answer documents:
Ensuring that students have bubbled in all answers on the back of the answer document
Ensuring that the test version (language) has been indicated
Ensuring that the Test booklet number and score code have been marked
Ensuring accommodations have been marked if not already done so

25. Answer Documents
Test Administrators are responsible for the accurate completion of answer documents:
Ensuring that students have bubbled in all answers on the back of the answer document
Ensuring that the Test booklet number and score code have been marked
Ensure accommodations have been marked if not already done so

26. STAAR A Reminders
Students independently control the text to speech feature
TAs can read the “pop-ups” and “rollovers” on questions and answers to any student who requests it unless it is in the reading passages
TAs can re-read directions for STAAR A at any time
TAs can read aloud information in the Help Tool for students who request it
Students may receive other Type 1 accommodations or allowable materials

27. STAAR A Reminders Use Internet Explorer to log in to TestNav
When logging in to the computer (CTRL ALT DELETE screen), use the “tester” log in information then click on the TestNav icon
Ensure the volume is turned on before logging in to TestNav
When a student is in EXIT status you must RESUME
them in order for them to log back in
Accommodations cannot be added until the student is in the COMPLETE status
Remember to START the session on the day of the test!

28. STAAR A Reminders
Online tests are accessed in TestNav by using the URL address
Students will use the student authorization forms to log in to the test
Student Authorizations are secure documents and must be shredded
Each student will need headphones
Students must still adhere to the four hour time limit (unless they have the Extra Time assigned to them as an accommodation)

29. Starting & Stopping Sessions
Online Test Administrators
Starting & Stopping Sessions
You must START a test session in order for students to access the test
After all students in the session are in Complete status and the CTC has added accommodations for each student, you must STOP the session

30. Online Test Administrators
Student Status
When students are in EXIT status, you must RESUME them before they can log back in.
Press the box next to the student’s name and press “Resume Test”.

31. Security Training Modules
Web-based Texas Test Administrator Online Training Modules
All three modules must be completed by certified campus personnel involved in testing if they:
are new to the district
took an incident in the
have not completed the Modules in the last 3 years

32. The following govern test security
General Security Information
The following govern test security
Texas Education Code (TEC)
Chapter 39, Subchapter B
Texas Administrative Code (TAC) 19 Subchapter 101, Assessment
Family Educational Rights and Privacy Act of (FERPA)
Texas Penal Code Tampering

33. Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently
Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.

34. Security Oaths
TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
Authorization to View Secure Materials (must sign bottom box of oath prior to testing) These include but not limited to:
Individuals who will provide an oral administration
Individuals who will transcribing
STAAR A test administrators

35. Security and Confidentiality
Account for all secure materials before, during, and after each test administration (including Student Authorizations)
Protect the contents of all tests booklets and student answer documents
No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

36. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include:
Working on the computer or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during meals or breaks

37. Paraprofessionals
Paraprofessionals must complete a district noncertified personnel testing oath
CANNOT be used as test administrators
CANNOT relieve test administrators for breaks
CAN be used to take students to lunch without being with a test administrator
CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

38. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses or student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content

39. April Incidents-District
Monitoring
Wrong answer document to wrong student
Student tested wrong test version
Student worked on wrong test
Accommodations not given to students
Accommodations given to students who were not eligible

40. Campus Testing Concerns
Add information on specific campus testing security & confidentiality issues
Add information on specific campus procedural issues

41. Reporting & Documentation
If you become aware of any irregularities, contact the CTC immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following is required:
Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)
Statements should not include names of student
Incident form and statements must be submitted to by the end of the testing day that the incident occurred

42. Questions?