1. CALPADS UAT EOY Kick-off Meeting
April 4, 2012
UAT Kick-off 4/4/2012

2. Introductions and Ground Rules
CDE / CSIS Participants
IBM Participants
Ground Rules
Mute phones while listening (*6 to mute and un-mute)
Do not place your phone on HOLD
Silence cell phones
Introduce yourself (name and LEA) when speaking
One conversation at a time
UAT Kick-off 4/4/2012

3. Agenda Meeting Objectives UAT Objectives UAT Process and Schedule
EOY UAT Training Requirements
LEA Activities and Responsibilities
UAT Communications
Next Steps
Questions
UAT Kick-off 4/4/2012

4. Meeting Objectives Provide an overview of the UAT process
Provide a review of the UAT schedule and time commitment
Inform LEA participants of their roles and responsibility
Address questions / concerns from the participants
UAT Kick-off 4/4/2012

5. UAT Objectives
Exercise all CALPADS EOY functionality from the LEA’s environment to detect and resolve application defects
Execute CALPADS EOY functionality in a “production-like” hardware and software environment to validate readiness for production implementation
Confirm EOY functionality meets functional requirements
UAT Kick-off 4/4/2012

6. EOY UAT Process and Schedule
EOY UAT will be conducted in a single phase (with different focuses each week) to exercise all EOY functionality
EOY UAT will be conducted in the CALPADS Pre-production environment, which is configured identical to the Production environment
CALPADS Pre-production environment has been refreshed with CALPADS Production ODS data as of April 11, 2012
UAT user IDs and passwords will be created and communicated via on the LEA UAT start date
UAT Kick-off 4/4/2012

7. EOY UAT Process and Schedule
EOY UAT execution is anticipated to be five weeks in duration (4/16/12 – 5/18/12)
During the UAT process, the CALPADS Pre-production environment will be available daily from 6:00 am to 10:00 pm
All EOY functionality (all file format submissions, extracts, ODS reports, and snapshot certification reports) will be available when UAT begins, with the exception of the new SCTE file functions
UAT Kick-off 4/4/2012

8. EOY UAT Process and Schedule
4/16-4/20 4/
4/30-5/4
5/7-5/11
5/14-5/18
EOY UAT Modules/Functions
TW1
TW2
TW3
TW4
TW5
EOY 2 Program Participation
EOY 4 Student Waivers
EOY 3 Discipline
EOY 1 Course Completion
Wrap Up
Legend
Testing
Testing continues if needed 8
UAT Kick-off 4/4/2012

9. EOY UAT Process and Schedule
LEAs will be provided UAT test scenarios and the test scenarios will be available on the UAT site
UAT test scenarios define business scenarios to exercise EOY functionality
UAT Kick-off 4/4/2012

10. EOY UAT Process and Schedule
EOY UAT Execution Log
Module
Function
Business Process
Test Scenario ID
Test Scenario
Pass / Fail
Issue Reported? (Y/N)
# of Times Executed
Last Execution Date
Comments
1.0 - Security
1.1 - EOY 2 Roles
Assign Roles
1.1.1
Assign EOY 2 Report roles
1.1.2
Assign EOY 2 Certification roles
2.0 - Administration
2.1 - Manage Local Codes
Map Local Codes
2.1.1
Map Local EOY 2 Codes to State Course Codes
3.0 - Program Participation / Homeless Students
3.1 - Program Participation Data - Online
Add/Maintain Program Paticipation Data
3.1.1
Add a new Program Participation record
3.1.2
Add/Update/Delete Program Participation Records
3.2 - Program Participation Data - Batch
Upload File
3.2.1
Submit Student Program (SPRG) File
Review submission
3.2.3
View Passed Records
3.2.4
View Rejected Records and resolve errors (Refer to Scenario 3.4.2)
Post Data
3.2.5
Post or Exclude data 10
UAT Kick-off 4/4/2012

11. EOY UAT Process and Schedule
EOY UAT Test Scenario Details
Test Scenario ID
Test Scenario
User Documentation Reference
Objective
Setup & Dependencies
Testing Path
Expected Outcome
1.1.1
Assign EOY 2 Report roles
LEA Admin Manual - Section
To grant a user account the appropriate access to Fall 2 report functionality. This test scenario will confirm the Fall 2 Report roles have appropriate access to the Report functionality.
Successful Login and access to the Administration User Security links
Navigate to Admin --> User Security --> Search/Maintain User
1. Successfully assign the following Program roles to a user account: - Program 2. Validate roles were successfully assigned by successfully accessing the ODS and Snapshot Reports links for the EOY 2 reports
1.1.2
Assign EOY 2 Certification roles
To grant a user account the appropriate access to Fall 2 Certification functionality. This test scenario will confirm the Fall 2 Certification roles have appropriate access to the Certification functionality.
1. Successfully assign the following roles to a user account: - EOY 2 Data Collection Certifier 2. Validate roles were successfully assigned by successfully accessing the Certification Status Screens for EOY 2 Snapshots 11
UAT Kick-off 4/4/2012

12. EOY UAT Process and Schedule
LEAs should conduct:
50% scenario based testing
50% unscripted “sandbox” testing
LEAs may test at their own pace
UAT scenarios will be available on the CALPADS UAT FTP site prior to the start of UAT at:
ftp://ftp.cde.ca.gov/calpads-uat/
UAT Kick-off 4/4/2012

13. EOY UAT Process and Schedule
UAT Issue Reporting Process
LEA UAT participants should report defects as they are identified by ing the UAT account:
LEA UAT participants should bring up issues by:
ing the UAT account; or
Bringing them up during the two UAT Check Point calls
NOTE: DO NOT report UAT defects through the CALPADS webform OR through submitted Execution Logs 13
UAT Kick-off 1/25/2012

14. EOY UAT Process and Schedule
When requesting HELP though , include the following :
Subject (include the word “help”)
Your name
Phone number
CALPADS UAT user ID
Job # (if applicable)
Description of the issue
UAT Kick-off 4/4/2012

15. EOY UAT Process and Schedule
When reporting a PROBLEM though , include the following:
Subject
Your name
Phone number
Bread crumb
Describe what you were doing, what you expected from the system, and what happened
UAT Kick-off 4/4/2012

16. EOY UAT Process and Schedule
System updates to address UAT defects will be released to the CALPADS Pre-production environment on Wednesday evenings.
However, Report fixes, which do not require a new system build will be done as defects are found and fixed
UAT Release notes will be published on Thursdays following the Wednesday software release
UAT Known Issues will be published twice a week – Tuesdays and Thursdays
Additional system updates may occur as needed to address critical issues identified during testing
UAT Kick-off 4/4/2012

17. EOY UAT Training Requirements
Users from each participating LEA should have attended the EOY training course (includes EOY1, EOY2, EOY3, EOY4)
EOY Training will cover:
Overview - EOY1, EOY2, EOY3, EOY4
Preparation for all EOYs
Data Submission (ODS) for all EOYs
Data Certification (Snapshot) for all EOYs 17
UAT Kick-off 4/4/2012 17

18. LEA Activities and Responsibilities
Estimated UAT Time Commitment
UAT Activity
Time Required
Description
UAT Training and Meeting Participation
6 Hours Total
Attend one hour EOY kickoff meeting
Attend one 2 ½ hour training session
Attend five 30 minute UAT Check Point meetings
UAT Testing
10 – 15 Hours / wk during UAT
Anticipate ten to fifteen hours per week to execute test scenarios, conduct unscripted testing, and document test results 18
UAT Kick-off 4/4/2012 18

19. LEA Activities and Responsibilities
Attend EOY Kick Off and Training
Attend and participate in UAT Check Point meetings
Execute test scenarios and conduct unscripted testing
Submit results once a week and report defects (when found)
Retest reported defects
UAT Kick-off 4/4/2012

20. UAT Communications
CALPADS UAT for defect reporting, issues, and questions
UAT Weekly Check Point Meetings
WebEx URL:
WebEx Phone:
Participant Code:
UAT Service Desk
Phone:
UAT Documents posted at
ftp://ftp.cde.ca.gov/calpads-uat/ 20
UAT Kick-off 1/25/2012 20

21. Next Steps Attend EOY Training on April 11, 2012
Await from CDE confirming start of LEA UAT for April 16, 2012
Login and execute test scenarios and conduct unscripted testing
Attend and participate in UAT Check Point meetings
Submit results once a week and report defects (when found) 21
UAT Kick-off 4/4/2012 21

22. Questions
UAT Kick-off 4/4/2012