1. March Meeting Broad Run High School Band Boosters Association 2015-03-10

2. February Minutes

3. Calendar March 2015 SundayMondayTuesdayWednesdayThursdayFridaySaturday 1 2 Dining for Dollars @ Chin Chin 345 6 Concert Assessments 7 Concert Assessments 89 10 BBA Parents Meeting 111213 14 Winter Guard @ Norfolk 15 16 1718 19 20 Spec Set Up 21 SPARTAN SPECTACULAR 222324 25 Cluster Concert 26 27 28 WG & IDL @ AIA Championships 293031

4. Calendar April 2015 SundayMondayTuesdayWednesdayThursdayFridaySaturday 1 234 Winter Guard @ TBD? 5 6 Dining for Dollars @ Chin Chin 7 BBA board meeting 8 All-State 9 All-State 10 All-State 11 All-State 12 Dining for Dollars @ Chipotle 13 14 BBA Parents Meeting 151617 18 Solo & Ensemble 19 4:00 Tastefully Simple 2021222324 25 2627282930

5. Calendar May 2015 SundayMondayTuesdayWednesdayThursdayFridaySaturday 12 3 4 Dining for Dollars @ Chin Chin 5 BBA board meeting 6789 10 1112 BBA parents meeting 13 14 Jazz on the Lake 1516 171819 20 Marching Band Commitment Meeting 212223 2425262728 Spring Concert 29 BANQUET 30

6. Band Director William “Bram” Smith

7. In the News (on the website) On BRHS homepage about the event

8. In the News (on the website) “Read More” will give the URL to the Spartan Spec Event web page…

9. In the News (on the website) On BRHS homepage, look down under headlines and events…

10. In the News (on the website) Also on the County website headlines …

11. Old Business: Tax Status Update The Board is in the process of reviewing options with the National Booster Association to present at the April parent meeting.

12. Financials treasurer@brhsbba.org

13. FUNDRAISING

14. Fundraising opportunities Spartan Spectacular Event Dining (on-going monthly) No Frills Spring fundraiser

15. Dining March Chipolte Sunday, APRIL 12 th Between 5PM – 8PM Dining NET $1112.00 (as of January)

16. No Frills Event: Thirty One Gifts Party Fundraiser On-line www.mythirtyone.com/jewels31 Contact: Michele Hall on Facebook No Frills NET $636.00 (as of January)

17. Stay tuned! Details to come at the April Parent meeting Proposed on-line, no cost, donation-based to reach extended audience Spring Fundraiser

18. New Business, Elections: BBA Board Job Descriptions President Preside at all meetings of the Association and maintain order. Coordinate the Association’s activities with the Band Director. Appoint the committee chairpersons, with the exception of Publicity, Fundraising, and Budget. Serve as a member ex-officio of all committees except the Nominating Committee. Ensure that the Association adheres to all Loudoun County Public School policies. Enforce a strict observance of the constitution and bylaws of the association. Serve as chairperson of the Executive Committee. First Vice-President Chair the Publicity Committee. Perform duties of the President in the absence of or at the request of that officer. Perform other duties as designated by the President. Second Vice-President Chair the Fundraising Committee. Serve on the Budget Committee. Perform duties of the First Vice-President in the absence of the First Vice-President or at the direction of the President; or perform the duties of the President in the absence of both the President and the First Vice-President or at the request of the President. Perform other duties as designated by the President.

19. New Business, Elections: BBA Board Job Descriptions Treasurer Chair the Budget Committee. Present the annual budget, as prepared by the Budget Committee, for adoption by majority vote of the Regular Members. The portion of the budget affecting the Marching Band must be approved no later than June of the previous Fiscal Year. The full annual budget must be approved in September. Collect and deposit all funds of the Association. Maintain a full and accurate account of expenditures and receipts. Arrange for disbursement of funds in accordance with the budget or as permitted by special vote. Document each disbursement, including signatures by 2 persons - the Treasurer and one other officer. Present a financial statement at every regularly scheduled meeting and at other times when requested by the Executive Committee. Prepare an annual report at the end of the fiscal year (July 1- June 30). Included in this report shall be an itemization of expenses and profits from each fundraising activity. Maintain accounts of funds held by individual students, and carry said accounts over from year to year. Funds recorded in these accounts are NOT the property of individual students and may not be refunded with the exception of student trip deposits requested for refund before the pre-established cancellation date. Monies shall be carried over in the name of the individual student until the end of his/her participation in the band program. At that time, such monies shall revert to the general treasury. Prepare for an annual reconciliation of the books by the individual unaffiliated with the Assocation selected by the Executive Committee.

20. New Business, Elections: BBA Board Job Descriptions Secretary Keep records and minutes of all executive board and Association meetings. Provide the minutes of Assiciation meetings to the membership through a written report, including a record of all attendees. Monitor the conduct of meetings to ensure compliance with appropriate parliamentary procedures. Keep a current copy of the bylaws. Keep a copy of current membership, with voting rights, as appropriate. Be responsible for all correspondence, and perform other duties assigned by the President and/or the Executive Committee. Maintain a file of all recordings, communications, and flyers. Keep a copy of the Rules of Order (as defined in Bylaws Article V) available for reference at all meetings. Maintain and distribute a membership roster consisting of name, telephone numbers, and e-mail addresses for all members of the Association.

21. Assemble committee (April) Looking for a site (maybe the Mills Rec Center) Possible weekend day late May TBD New Business: Volunteer Recognition Event

22. Looking into options to recommend to the new band director. Options include: Local vendors On-line vendors New Busines: Spirit Wear Research

23. Open Forum

24. Adjournment Next meeting: Tuesday, April 14 th