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GPS TimeTrack™ for Property Management
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Proprietary and confidential. All rights reserved. Xora, Inc. 2 Business challenges Limited visibility –It’s difficult to know where employees are or what they are doing –It’s difficult to monitor employee safety High costs –Labor and overtime costs are difficult to control –Fuel and vehicle expenses are difficult to reimburse accurately Compromised productivity –Manual paperwork processing is a hassle –Routing and dispatching are inefficient
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Proprietary and confidential. All rights reserved. Xora, Inc. 3 How do I gain visibility? “My employees lack accountability.” “I never have a quick answer for clients when they call in for status.” “If a client says that my employee didn’t show up, how do I prove otherwise?” “How much time did we spend at that last property?” “How do I keep my employees safe?”
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Proprietary and confidential. All rights reserved. Xora, Inc. 4 How do I reduce costs? “I question the accuracy of our timesheets.” “We’ve been paying excessive overtime to our mobile employees.” “Where do all those miles come from?” “Why is my gas bill so high?” “Tracking job costs has been difficult for our company.”
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Proprietary and confidential. All rights reserved. Xora, Inc. 5 How do I improve productivity? “How can I reduce slow paper-based processes?” “Information we get from employees is often inaccurate or illegible.” “Collecting paperwork from employees is a nightmare.” “Manually entering timesheets and job data is labor-intensive.”
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Proprietary and confidential. All rights reserved. Xora, Inc. 6 Expect real results Companies that use location-based applications to manage their field operation can: –Reduce overtime by...........................13% –Reduce fuel costs by..........................13% –Increase fleet productivity by..............27% –Improve service response times by....24% –Reduce administration costs by.........75% Aberdeen Group. (2007). The Impact of Location Based Services on Field Service.
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Proprietary and confidential. All rights reserved. Xora, Inc. 7 Case study: Property Management Challenges –Excessive time spent on manual data entry –Inaccurate timesheets coming in from the field –Timesheets arrive illegible or not at all Reduced Costs –Savings of more than $350,000 annually based solely on payroll and overtime reduction –$30,000 savings by eliminating manual data entry
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Proprietary and confidential. All rights reserved. Xora, Inc. 8 How Xora can save you money
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Proprietary and confidential. All rights reserved. Xora, Inc. 9 GPS TimeTrack overview GPS tracking gives you visibility into the location and activity of your mobile workforce Wireless data collection helps you to control costs Job dispatch allows you to make more informed decisions about who to send to what job
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Proprietary and confidential. All rights reserved. Xora, Inc. 10 How does it work? Mobile employees carry GPS-enabled mobile phone or vehicle installed device Managers view location and activity on secure web portal or receive alerts via SMS or email Mobile Team Handset with Xora application Dispatchers PC with Internet connection
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Proprietary and confidential. All rights reserved. Xora, Inc. 11 Gain visibility Enforce accountability Make better routing and dispatching decisions Ensure employee safety Provide better customer service Limit unauthorized vehicle use Reduce mileage
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Proprietary and confidential. All rights reserved. Xora, Inc. 12 Control costs Use handset as a “location-aware” time clock Users clock in/out of shifts and breaks –Time and location (GPS) stamped –Tamper-proof Single-user or Supervisor –Standard version for single users –Supervisor version lets supervisor clock in multiple team members
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Proprietary and confidential. All rights reserved. Xora, Inc. 13 Users clock in/out of jobs –Time and location (GPS) stamped –Tamper-proof FlexFields ™ enable job data collection –Drop down lists –Alphanumeric –Numeric –Barcode scanned Smart Job Zones ™ provide automated job tracking based on handset entering a specific area JobPix ™ allows pictures to be taken for proof of visit, work done, materials delivered Job End 9-15-07, 08:23:51 Job No: 3443-B Injury: Yes No Improve productivity
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Proprietary and confidential. All rights reserved. Xora, Inc. 14 Improve fleet efficiency Speeding alerts Mileage capture (odometer versus GPS miles) Reduce fuel consumption by 15% Reduce engine wear by 80% Lower emissions
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Proprietary and confidential. All rights reserved. Xora, Inc. 15 TimeTrack Gold GPS Location Tracking –See the locations of your workers on a real-time map Wireless Timecards –Mobile phones become location-aware, tamper-proof time clocks Job Activity Tracking –Record job start and stop times Powerful Job Tracking –Create custom job statuses and forms that map to your workflow Enhanced Dispatching –Send job details to workers' phones, and receive automatic updates from workers when job statuses change Multimedia –Attach photos to job forms to confirm deliveries, capture signatures, or prove work was done Overtime and Shift Type Controls –Set overtime limits. Receive alerts before and after a worker enters overtime Advanced Alerting –Create alerts so you know when workers enter or exit specific areas, start or end shifts outside of a marked job zone, and more Detailed job tracking, advanced alerting and rich multimedia features.
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Proprietary and confidential. All rights reserved. Xora, Inc. 16 GPS TimeTrack for Vehicles –Real-time GPS location tracking –Hard-mounted GPS unit –Ignition on/off sensor plus 4 switched inputs GPS TimeTrack for Assets –Battery powered GPS asset tag –Monitor high-value assets XRoutes Route Optimization –Automate route planning and improve operational efficiency up to 30% –Calculates optimized routes based on parameters such as number of vehicles, time windows, number of depots and more Other Xora solutions
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Proprietary and confidential. All rights reserved. Xora, Inc. 17 Recommended phones Best low-cost option: Motorola i365* –Nextel Direct Connect features –Bluetooth wireless technology –Multimedia messaging service –Speakerphone Best ruggedized option: Motorola i680* –Nextel Direct Connect features –Enhanced push-to-talk capabilities –Meets military spec standards –Rubberized molding Best Smartphone option: RIM 8350* –Nextel Direct Connect features –WiFi support –2 Megapixel camera –Integrated advanced media player *For optimal performance, we recommend an extended life battery and car charger for all devices. For a full list of TimeTrack supported devices, visit: http://www.xora.com/xdl/matrix.phphttp://www.xora.com/xdl/matrix.php
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Proprietary and confidential. All rights reserved. Xora, Inc. 18 Why choose Xora? Experience –#1 location enabled mobile business application provider –Over 16,000 customers in nearly all industries Ease-of-use –Out-of-the-box usability –Built for your industry Customer support –Free training –Customer support available 24/7
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Proprietary and confidential. All rights reserved. Xora, Inc. 19 Getting started is easy 1.Select TimeTrack-compatible devices for your mobile team 2.Download the Xora software to each device 3.Log in to the Web portal 4.Attend a free product training. The trainer will explain: 1.How GPS works 2.How to keep TimeTrack up-to-date so you can take advantage of the latest product functionality 3.How to get the most out of your TimeTrack purchase
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Proprietary and confidential. All rights reserved. Xora, Inc. 20 In summary Gain visibility –Better decision-making capability –Provide proof of service –Enforce worker accountability Reduce costs –Control overtime –Manage mileage/gas costs –Improved estimates for future jobs Improve productivity –Automate paperwork –Better utilize workers –Get more jobs done each day
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