1. Software and Licensing

2. Who are we? ITSS Software Licensing Procurement CWA

3. Discussion Topics Software at Stanford –ITSS Software Licensing –Procurement CWA What we do Software we offer Eligibility Special uses How to order How to reach us

4. Our Goals Save the University money. Encourage compliant use of software. Help you find the software you need.

5. License Types Retail Purchase: Full Boxed version. Academic: Full Boxed version plus learning aids. University Contract: Full version. License with separate media. You must have a license in order to legally install any software. Just having a CD is not sufficient.

6. ITSS Software Licensing

7. What We Do Negotiate contracts for campus software Distribute software to users Coordinate technical support Make referrals

8. Types of Software We License Instruction and research Operating Systems Databases Utilities Security

9. Considering New Licenses Broad and continuing interest Significant savings from regular academic price Savings from other campus outlets

10. Eligibility Who uses it What do they use it for Where do they use it

11. Groups We Support Leland Unix Systems ITSS behind-the-scenes Essential Stanford Software Students

12. Software for Students Selected Microsoft and Adobe products, from the Software Licensing office in Bambi Modular. Specialty software from Software Licensing web pages. Other products: buy an academic edition. Or... use the software in the campus clusters.

13. How to Order Go to our website Look at list of software available Fill out software order form or, fill out inquiry form We will contact you for software pickup

14. How to Reach Us software@stanford.edu http://softwarelicensing.stanford.edu/ 724-2424 Bambi Modular, 320 Panama Street Submit a HelpSU ticket-- http://helpsu.stanford.edu/

15. Procurement CWA

16. What We Do Support the iProcurement catalog ordering purchasing process, including contracted and non- contracted software. Negotiate volume contracts, especially Microsoft and Adobe. Provide product keys and serial numbers for Microsoft and Adobe licensed installations. Loan Microsoft CDs for immediate installation.

17. Types of Software We License Microsoft and Adobe Contractual Volume Licenses Volume licensing and academic priced software (Macromedia, EndNote, FileMaker, etc…) –Lowest price is available through iProcurement catalog ordering or RPO to En Pointe. –Buy the academic version or academic volume licenses, if available. –Academic software is also available at the bookstore or directly from the manufacturer for a slightly higher price.

18. Licensing Definitions Microsoft All Languages vs. English/Multilanguage New License Software Assurance (SA) License with SA Adobe New License Concurrent License (Conc) Uplift (UL) Maintenance

19. Licensing Details Microsoft & Adobe Licenses You own the license forever We only sell the most current version Downgrades are allowed Upgrades aren’t available

20. Cost Comparison Office 2003 Pro CDDoc SetLicenseTotalSavings Retail (Fry’s)$499 Academic (Bookstore) $199 Microsoft Select Agreement (CWA) $20.71 $49.46$90.8882% CWA License Only $49.46 90%

21. Eligibility Stanford departments purchasing with a Stanford PO (not a P-Card) Not for sale to individuals Install on Stanford-owned computers Stanford owns the license, non-transferable

22. Microsoft in other languages Italian Japanese Korean Russian Spanish Chinese (traditional) Chinese (simplified) French German Hungarian

23. How can Faculty/Staff get software for home use? Purchase academic edition of software from bookstore or other retail location. Product Use Rights for Adobe and Microsoft products.

24. Microsoft and Adobe Product Use Rights If your department bought a Microsoft or Adobe license for your work computer using CWA/iProcurement Catalog Ordering, you may install the same product on one home computer or laptop. Work and secondary computer cannot be used simultaneously. You must remove the software if you leave Stanford. No product use rights for Windows operating system- each machine must be individually licensed for its own operating system.

25. How to order CWA Find part numbers: http://purchasing.stanford.edu/cwa or search on CWA/iProcurement Catalog ordering. Volume licensing: determine the number of licenses needed, determine if a CD is needed. Order using iProcurement catalog ordering or an RPO to En Pointe. You will receive product keys or serial numbers by email, if applicable.

26. How to Reach CWA http://purchasing.stanford.edu/cwa Stefani Fukushima 725-9110 stefanif@stanford.edu Trinka Gillis 723-0699 tgillis@stanford.edu Kathy Rariden 724-7154 kathyr@stanford.edu

27. ITSS Software Licensing software@stanford.edu http://softwarelicensing.stanford.edu/ 724-2424 Procurement CWA http://purchasing.stanford.edu/cwa Stefani Fukushima 725-9110 Trinka Gillis 723-0699 Kathy Rariden 724-7154