An accessible version of this content is available upon request. Please submit requests to Information Governance: Securing data.

An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Information Governance: Securing data to manage risk Pablo Sáez Montequín Enterprise Account Executive pablo.saez@AvePoint.compablo.saez@AvePoint.com | @psaez

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Why implement Governance Compliance, Risk, and Privacy Out of the Box Information Management Solutions and Summary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Why Implement Governance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Gartner Research: 2016 Prediction

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Personal/My Sites Governance Visibility Project/Team Sites Community Sites Portal

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. CustomizationAdoption Continuous Improvement Operations Information Architecture Information Management Project Management Leadership Infrastructure

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Define the Technical Architecture Drive Adoption Establish Business Requirements Drive Governance and Change Management How SharePoint is Deployed

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Establish Business Requirements Develop a Governance Plan Define the Technical Architecture Drive Adoption and Change Management How SharePoint should be Deployed

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. SharePoint is down due to bad code/cannot upgrade Users loose faith “I will use dropbox” We will fix next version migration Breaking SharePoint Boundaries Search results are too generic Pure Chaos No capacity planning(read budget!) Everyone is to blame (SP Admin) No way to know what to recover when

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Compliance, Risk and Privacy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Information must be accessible and available to the people who should have access to it and protected from the people who should not Further this information may need to be stored, archived and preserved for some period of time

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Confidentiality leaks —Compromised privacy Loss of data integrity No access to or availability of data

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Personal/My Sites Visibility Project/Team Sites Community Sites Portal Compliance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Out of the Box Features

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Service Application Configuration and Data Farm Web Application Service Application Zone Content DB Site collection Top-level site List/Library [Folder] Item / Document Sub site Security Permissions Features SSL SharePoint Service Isolation Quotas Security Permissions Ownership (Full Control) Web Application Blocked File Types Data Storage SLAs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. LimitMax ValueLimit TypeNotes Web App20 per FarmSupportedLimit the # web apps; use Host Named SC Content DB500 per FarmSupportedPerf hit on new SC; CA UI SC per CDB10K max 2500 non- MySites SupportedIssues with upgrade speed; > #SC -> < SC KB; use Set- SPContentDatabase - WarningSiteCount SC per Farm750KSupported Maximum size of documents pulled down by crawler 64 MB (3 MB for Excel documents) Boundary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Some new SP2013 features on this topic  Central Hub  Export to NTFS  Preserve in Place eDiscovery IdentityContent Mgmt  S2S authentication  Login tokens in DCS  Store and App Catalog  Site Based Retention  Cross-site Publishing  Site Policies  From 2007 and 2010: Self Service Sites; Content Types; Metadata Publishing; Information Management;

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. How we will Proceed with OOTB features Central Administration - Service Applications (Shared) Central Administration - Settings Site Collection Settings Site Settings

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. On-Premise Farm SOCIALINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HR Marketin g Finance Don’t panic – plan with end in mind… Example IA EXTRANETTEAMS* Content DB Site collection Finance APPS Service Farm PROFILE SEARCH BCS METADATA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Central Administration

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Service Applications

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Create Term Sets for Policies

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Information Management Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Manage Information Management Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Site Usage Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Manage Site Usage

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Site Policies – Self Service Site Creation

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Allow for Site Classification (retention only!)

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. You must tie the MMDS to a CTSH

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Enable Auditing in the SSSA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Enable auditing in the SSSA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Bridging the Gaps Who is the business owner? What is the criticality of the site? Business Approval? Chargeback or cost model?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Site Collection

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Building the Policies Configure SC Audit Settings Configure Content Type Policy (IRM) Configure Site Policy (Closure). Create Content types, Site Columns.

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Configure Audit Settings

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Configure Content Types Policy Templates

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Labels have been Deprecated in SP2013 Labels are available for use by default!

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. On-Premise Farm SOCIALINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HR Marketin g Finance EXTRANETTEAMS* Content DB Site collection Finance APPS Service Farm PROFILE SEARCH BCS METADATA

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Don’t panic – plan with end in mind - (IM) Managed Metadata Term Set Content Hub Site PoliciesContent TypesSite Columns Web Apps Intranet HR Employee Benefits Performance Personal PSaez CCoba

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Create a new Site Collection (template)

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Configure Site Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Edit the Content Type Policies

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Run the jobs or wait….

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Content Types Policy

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Site

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Where are the gaps?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Gaps How/Can you enforce it? Can users leverage this? How do you tie this into the SLA? What about access (permissions)?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Scenario 1: NDA delivered to Client Attorney: Member of Legal Group Container Security: Legal Group Only Client A Site Client B Site Client A NDA Are security permissions enough?

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Scenario 2: Fire Walls in a Bank Trust and Investment Banker Contoso in investment fund Fund manager divest half of Contoso stock Commercial Loan Officer Approval Contoso ask for a loan for machinery Contoso is denied the loan SEC now audits to see if insider trading occurs. First auditors checks permissions, find shared permissions in the employees personal sites. Commercial Loan Officer has a personal site where anyone in the bank can access files and They accidently posted loan worksheets there….. Since these are personal sites there Is no audit logs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Scenario 3,4,5… PII HIPAA, HiTECH, PHI FERPA Accessibility ITAR PCI, SOX….

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Summary

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Compliance Guardian helps organizations: Address Operational Security (OpSec) and Sensitive Security Information (SSI) requirements and securely manage highly sensitive data. Identify and take action to protect environments from privacy violations. Ensure that content complies with requirements for site quality, brand management, and maintains a consistent look and feel across the organization. Easily validate IT systems, applications, and content against standards-based and custom organizational policies for accessibility. File Systems Compliance SharePoint Compliance Web Compliance

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Service Application Configuration and Data Farm Web Application Service Application Zone Content DB Site collection Top-level site List/Library [Folder] Item / Document Sub site Security Permissions Features SSL SharePoint Service Isolation Quotas Security Permissions Ownership (Full Control) Web Application Blocked File Types Data Storage SLAs

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. DocAve Governance Automation Microsoft SharePoint as a service SharePoint Content Management SharePoint Permissions Management SharePoint Provisioning SharePoint Lifecycle Management Based on a Service Catalog with Service Descriptions for full lifecycle support and multilevel approvals The DocAve Difference: Using the entire DocAve 6 platform as a foundation for governance policy enforcement – including modules for migration, data protection, administration, storage optimization, compliance, and reporting

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Mixed Junk IN Filter for Compliance Prioritize for Business Need Structure for Governance Organized Gold OUT

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Technologies SupportCommunity Services SolutionsPartners

© 2013 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. An accessible version of this content is available upon request. Please submit requests to Marketing@AvePoint.com. Sales@avepoint.com AvePoint.comUS: 1-800-661-6588

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