1. Teaching the Old NMAI New Tricks Redesigning Object Movement and Data Compilation Workflows using IMu and the Statistics module European EMu Users Conference Birmingham, UK Friday, April 24 th, 2015 “Lucy's latest trick” by Philip Bump is licensed under CC BY-SA 4.0Lucy's latest trickPhilip Bump CC BY-SA 4.0

2. Two projects Using IMu to build a web application for real- time object location changes Using eperiodic scripts to capture “record quality” data in the statistics module Friday, April 24 th, 2015

3. Barcodes, barcodes, barcodes Started 15 years ago; all objects are barcoded Batch upload process Incorporated process into EMu in 2006 Began exploration of other systems Friday, April 24 th, 2015

4. Pursuing change Questions on our minds: – How to upgrade the equipment? – How to bring EMu into collections? – How to keep a real-time inventory? Pursued MVWise – only option at time Other upgrades – Create barcodes with Crystal – Update barcode printers Friday, April 24 th, 2015

5. Rethinking again… In 2013 – began to reevaluate again Questions on our minds this time: – Is there newer equipment? – Do we need to bring EMu into collections? – How can we keep it expandable? Use new IMu capabilities Friday, April 24 th, 2015

6. What did we do? KE built – KE supports Focused on main task – object movements Bonus: group functionality IPod Touch, Linea Pro, ICody + CIMoN Friday, April 24 th, 2015

7. How does it work? Log in with EMu account Object relocation or Create group Then scan barcodes For Groups, hit submit. For objects, already done. Logout Friday, April 24 th, 2015

9. Perks Fast! 19,000 moves were recorded since Sept 1 Holds scans in dead zones Lightweight and easy to use People are happy! Friday, April 24 th, 2015

10. Challenges Weaknesses – dependence on ICody Can’t upgrade – need to test and don’t have sufficient resources Uses licenses – remind users need to log out Linea Pro drains battery Friday, April 24 th, 2015

11. What next? Explore expanding the app – Enabling sharing of groups – Adding Multimedia control for Condition checks – Bringing basic intranet into collections spaces Working with KE to try to make more platform independent Friday, April 24 th, 2015

12. Statistics, statistics, statistics Have gathered from the advent of NMAI In recent years – more complex Standards for record and image quality Friday, April 24 th, 2015

13. Record and image quality Rate records and images as standard, above standard, etc. – What fields constitute a good record? – What image resolutions constitute a good image? – What metadata should be entered? Imagine for a moment what this looks like… Friday, April 24 th, 2015

14. How has this been done? Over 800,000+ items in EMu – this is really hard On front end – takes weeks Dump in Access – takes days I want better… Friday, April 24 th, 2015

15. Statistics in EMu Started to explore using eperiodic scripts and statistics module Benefits: – Track numbers that change over time – Great for complicated queries – Runs at night and more often “Sleeping Cat” by Ella Mullins is licensed under CC BY 4.0Sleeping CatElla Mullins CC BY 4.0 Friday, April 24 th, 2015

16. What did we do? I provide queries - KE built SQL & Perl scripts Implemented first 6 queries in the Fall – Total “Below Standard” object records & number of items represented by those records – Total “Standard” object records & items represented – Total “Above Standard” object records & items represented Friday, April 24 th, 2015

18. Challenges Getting numbers to line up – Leave yourself time – Check the numbers No in-house Perl expertise, so had to wait for KE Not necessarily less time than Access, but can do in off hours Friday, April 24 th, 2015

19. What next? More scripts – 12 to 15 for Object image quality and Photo Archives record quality Estimate that there are ~30 more scripts that could be built Find in-house Perl expertise to help? Determine how to track changes to standards Friday, April 24 th, 2015

20. Questions? Kara Lewis Collections Information Program Manager Smithsonian NMAI lewiskm@si.edu Friday, April 24 th, 2015