1. Maximizing Resources: EAD and MARC in the small repository Valerie Gillispie Assistant University Archivist Wesleyan University Middletown, Connecticut

2. Wesleyan’s Special Collections & Archives: January 2006 14 finding aids online 500+ collections not described online Existing finding aids  created in Microsoft Word and transformed into HTML documents  paper Minimal catalog records in OPAC

3. Consequences of lack of (encoded) online presence? The curiosity cabinet

4. Technical services challenges Setting priorities Finding assistance Updating technology

5. Prioritizing collections What is available digitally or on paper? Heavily used collections Collections central to mission of institution Collections appropriate for your workers’ skills

6. Types of assistance Library and IT professionals Student workers Graduate school interns

7. Appropriate student projects Small collections that do not require complex re-arrangement Larger collections that need only an inventory Projects of personal interest can be good choices... but sometimes not

10. Why move to EAD? Puts tags around each item in finding aid, i.e. metadata Transform XML into MARC or other frequently used metadata schemas Connects us to other institutions and archivists

11. Online toolkits and references NCEAD Toolkit http://www.ncecho.org/dig/ncead.shtml http://www.ncecho.org/dig/ncead.shtml LoC EAD website http://www.loc.gov/ead/index.html http://www.loc.gov/ead/index.html EAD Cookbook http://www.archivists.org/saagroups/ead/ead2002cookbo ok.html http://www.archivists.org/saagroups/ead/ead2002cookbo ok.html

14. Take advantage of encoding MarcEdit  http://oregonstate.edu/~reeset/marcedit/html /index.php

17. External Resources EAD listserv SAA listserv Other institutions’ websites Regional/national networking

18. Wesleyan’s Special Collections & Archives: January 2009 Over 90 finding aids online, nearly all in EAD Enhanced MARC records More students and outside patrons finding collections through Google The lessons of more product, less process

19. Thank you! Valerie Gillispie vgillispie@wesleyan.edu http://www.wesleyan.edu/libr/schome/