1. Microsoft SharePoint 2010 Upgrade Preview FSU SharePoint Users Group Presents: Thursday, December 1 st, 2011

2. Introduction Florida State University will be upgrading all ITS-provided SharePoint 2007 intranet sites to SharePoint 2010 in January. All current sites will be able to access the full features of SharePoint 2010 and will retain all content and data. A brand new look and theme will be available to all current sites, and will be an optional feature that site administrators can choose to use.

3. SharePoint 2010 Feature Preview By: Jamey Baxter, College of Medicine Tallahassee SharePoint Experts Exchange Group

4. Technical Improvements Greatly improved performance Improved UI Office Integration MySites Workflows InfoPath FAST Integrated Search Data Integration Development

5. Behind the Scenes Improvements Much better database back-end design Uses Ajax style windows to reduce post-back to servers Better implementation of services More standard compliant CSS and HTML This equals a much faster and consistent SharePoint experience

6. Better OS and Browser Support Behaves better with multiple operating systems Improved support for Safari, Firefox, Opera, and Chrome Some things are still Windows only

7. Improved Content Silverlight is used to add a little “life” to certain areas More library, list, and site templates that cover a much broader scope of use

8. Navigation in SharePoint Breadcrumb navigation Use the folder icon to navigate the site and get back to the intranet home page

9. Microsoft Ribbon Site Actions button is on the upper left side. Microsoft Ribbon design similar to Microsoft Office applications.

10. Document Co-Authoring Multiple users can edit the same Word document at the same time.

11. Work with Files in Browser View and Edit Word, Excel and PowerPoint documents in browser.

12. Work Offline Take SharePoint content offline and then sync the content back to the server once they are online again. Similar to your My Documents.

13. Work with Outlook Work with SharePoint documents, lists, contacts within Outlook Sync content with Outlook

14. Social Media and Your MySite Your space to share and store files Newsfeeds, tagging, colleague listing, your profile page, etc.

15. Workflows Automate a series of tasks to accomplish a goal Visio integration for viewing workflow status

16. Workflows Out of the box are improved and customizable Can be moved much more easily Can be designed using a combination of Out of the box SharePoint Designer Visual Studio Visio

17. Microsoft InfoPath All New/Edit forms are now InfoPath Web Forms Can be customized with SharePoint Designer or InfoPath InfoPath web forms are much improved which lets you reach more users InfoPath forms have been improved Sorry. There is still no non-Windows based InfoPath client

18. FAST Search Now included with SharePoint 2010 Much faster Filter results

19. Data Integration BDC (Business Data Catalog) has been replaced by the BCS (Business Connectivity Services) Can be two way connection between SharePoint and an external data source Treats external data almost the same as internal data Good for building interfaces for external data or simply displaying information

20. Development SharePoint Designer 2010 Visual Studio 2010 Visio 2010 Internet Explorer 9 InfoPath 2010

21. FSU SharePoint 2010 Upgrade Information

22. FSU SharePoint 2010 Upgrade TIMELINE  December 1 st 2011: Preview versions of current SharePoint 2007 intranet sites are available to preview event participants.  December 5 th 2011 – January 13 th 2012: Preview versions of current SharePoint 2007 sites are available to all site administrators for review and verification.  Monday, January 16 th, 2012: Official migration of current SharePoint 2007 intranet sites will occur. Expected downtime will be approx. 4 hours.

23. FSU SharePoint 2010 Upgrade PREVIEW SITES IN SHAREPOINT 2010  Copies of all SharePoint 2007 intranet sites are now available for site review in the SharePoint 2010 environment.  These copies are for testing purposes only, and will not be the final upgraded versions of current intranet sites.  These include any sites which have the “[department].intranet.fsu.edu” naming convention (i.e. https://president.intranet.fsu.edu).

24. FSU SharePoint 2010 Upgrade PREVIEW SITES IN SHAREPOINT 2010  Copies are snapshots of the sites as they were on November 21 st, 2011. Any changes to the intranet sites since then will not be available in the preview versions.  Preview versions are completely separate copies of live intranet sites. Changes to preview sites will not affect live data.  Extranet sites (i.e. https://extranet.fsu.edu/sites/[department]) are not included in this upgrade.

25. FSU SharePoint 2010 Upgrade PREVIEW SITES IN SHAREPOINT 2010 Preview sites may be accessed using the following URL format: https://[department].sp10intranet.fsu.edu/ EXAMPLE https://president.intranet.fsu.edu/ (current) https://president.sp10intranet.fsu.edu/ (preview)

26. FSU SharePoint 2010 Upgrade PREVIEW SITES NOTES  Site administrators can activate the SharePoint 2010 visual enhancements by navigating to Site Actions  Site Settings  Visual Upgrade and selecting the Update All Sites button.  Site collection administrators can activate the FSU Custom Theme and layout by navigating to Site Actions  Site Settings  Site Collection Administration  Site Collection Features and enabling the Florida State University Custom Theme feature.

27. FSU SharePoint 2010 Upgrade PREVIEW SITES NOTES  Certain types of hyperlinks will not work correctly in the 2010 preview sites. If the hyperlink is an absolute link in the 2007 site (i.e. http://www.server.com/subsite/index.aspx), it will still point to the same location. This can make navigation links (like menu links) point to the original 2007 site instead of the 2010 site.  Relative hyperlinks (i.e. /subsite/index.aspx) will correctly point to the updated location in the 2010 preview site.

28. FSU SharePoint 2010 Upgrade PREVIEW SITE ISSUE TRACKING  Please contact ITS SharePoint Team through the FSU Service Center at http://servicecenter.fsu.edu during the site preview period to report any issues or problems encountered with 2010 preview sites.  Please include the URL of your site, specific page, web part, or list in your submitted comments that is causing an issue.

29. FSU SharePoint 2010 Upgrade Questions & Answers